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Management of Academic Journals and Conferences

Ence Surahman, S.Pd., M.Pd., Ph.D.

Editor and reviewer of 37 national and international journals and 6 international conferences

ence.surahman.fip@um.ac.id | ence.blog.um.ac.id

​

Tuesday, Sept 26th 2023

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Session sharing objectives:

  1. What kind of international indexer?
  2. How to index a journal to international index?
  3. How to manage journal sustainability?
  4. How to manage an international conference?
  5. How to gain international author to our conference?
  6. Regarding OCS, EDAS

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Common journey of an academic journal

ISSN registered

National index (Sinta-INA))

Regional index (ACI)

International index (DOAJ, Dimension, Copernicus, etc )

Reputable international index (Scopus, Wos)

Distinguish reputable international index (Q1, SSCI, SCI, SCIE, AHCI) with high rank and high IF

2 years

1 year

1 year

2-3 years

More than 10 years

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Some indexer (regional ACI-Asean Citation Index)

https://asean-cites.org/

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ACI-Selection Criteria (1/2)

https://asean-cites.org/criteria.html?menu=1&name=Journal%20Selection%20Criteria

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ACI-Selection Criteria (2/2)

https://asean-cites.org/criteria.html?menu=1&name=Journal%20Selection%20Criteria

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DOAJ (International middle index)

https://doaj.org/

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Apply to DOAJ

https://asean-cites.org/criteria.html?menu=1&name=Journal%20Selection%20Criteria

https://doaj.org/apply/guide/

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Dimension

https://www.dimensions.ai/submit-journal-and-book-titles/

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Scopus

SCOPUS Criteria

  • Minimum 2 years of publication
  • There is peer-review (explained in detail, whether it is a double blind review or a single blind review)
  • Regular publication
  • Relevant and readable: for example in terms of readability, use English for title, abstract, author and affiliation
  • There are publication ethics and malpractice statements

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Scopus

5 Evaluation Criteria:

  • Policy Journal
  • Quality of content
  • Journal standing
  • Regularity
  • Online availability: means that the requested requirements can be accessed online

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Scopus

Notes:

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  • Don't submit journals whose names are almost the same as journals that have been indexed by Scopus
  • There is a requirement that published articles have been cited by a SCOPUS indexed journal
  • Journal editors must be experts in their field

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Scopus

Journal Quality:

  • There is a peer review process (there is an editorial review), explained too
  • The authors listed really contributed
  • Sponsor information: shows that the research is serious because it is funded by someone else
  • Judgment should be objective
  • Reviewers have no conflict of interest
  • The review process is confidential
  • There is retracting or correcting articles if necessary
  • The journal is dedicated in English
  • Author guidelines, aim and scope must be in English
  • Diversity of national origins of reviewers, editors and authors (from 4 continents)

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Scopus

Increasing the diversity of editors and authors:

  • The strategy could be the invited writer model
  • Using students or lecturers who are studying abroad to write together with their colleagues

Consistency:

  • consistent quality
  • consistent publicity

The Importance of the Editor's Role in Preparing Journals to Be Indexed by SCOPUS

  • Determine the quality of the paper received
  • Choose quality reviewers
  • A clear review of the system process (e.g. how long does the review process take)

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Indexation process to Scopus

Login to:

http://suggestor.step.scopus.com/suggestTitle.cfm

Complete the required information

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WOS-ESCI

  • The curation process for Web of Science Core Collection™ is unique: our editorial decisions are conducted by our expert in-house editors who have no affiliations to publishing houses or research institutes thus removing any potential bias or conflict of interest.
  • Each editor is focused on specific subject categories enabling them to gain a deep, nuanced knowledge of the journals in that field. This level of in-house editorial curation contrasts with methods used to create other commercially available databases that rely on predominantly algorithmic approaches and/or delegate aspects of editorial decision making to the research community.

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Distinguish Reputable International Index�(SSCI, SCI, SCIE, AHCI with high rank and high IF)

  • The basic principles of our selection process remain the same: objectivity, selectivity and collection dynamics. We use a single set of 28 criteria to evaluate journals; these are divided into 24 quality criteria designed to select for editorial rigor and best practice at the journal level, and four impact criteria designed to select the most impactful journals in their respective fields using citation activity as the primary indicator of impact.
  • Journals that meet the quality criteria enter Emerging Sources Citation Index™ (ESCI). Journals that meet the additional impact criteria enter Science Citation Index Expanded™ (SCIE), Social Sciences Citation Index™ (SSCI) or Arts & Humanities Citation Index (AHCI) depending on their subject area. We use the term “flagship” to collectively refer to SCIE, SSCI and AHCI.

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Distinguish Reputable International Index�(SSCI, SCI, SCIE, AHCI with high rank and high IF)

https://clarivate.com/products/scientific-and-academic-research/research-publishing-solutions/publisher-portal/

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Management of International Conference

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Jatmiko, W., Wibisono, A., Wisesa, H. A., & A’unina, Q. (2014). Prosedur Penyelenggaraan Konferensi Internasional. Fakultas Ilmu Komputer Universitas Indonesia, Jakarta.

http://www.myusro.id/wp-content/uploads/2020/05/BUKU_PENYELENGGARAAN-KONF-INTERNASIONAL_PROF-WISNU-JATMIKO.pdf

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International Conference Criteria

Involving foreign keynote speakers

Involves a minimum of authors from 4 countries

Minimum 5% manuscripts from foreign authors

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Conference types

Conference type

Time

Semi-annual conference (2 times a year)

Annual conference (every year)

Biennial conference (every two years)

Scope

International

National

Local

Activities

Paper session

Workshop

Poster

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International Conference Process

Pra/before the event

    • Event goal/vision
    • Organization committee
    • Financial planning and allocation
    • Sponsorship
    • Conference schedule
    • Determine the place
    • Managing the papers
    • Deciding the keynote speaker
    • Opening the participant registration
    • Arranging the detail schedule
    • Preparing the certificate
    • Managing the rooms

Conference event

    • Check the completeness of the conference equipment
    • Ensure all equipment functions properly
    • Ensure all conference presenters are present
    • Welcoming participants who come, you can fill out the attendance list
    • Preparing for a coffee break (if any)
    • Place at least one committee in each session
    • Take notes
    • Etc

After

    • Paper publication
    • Proceeding publication
    • Follow up for the next event

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Organization committee

General Chairs

Program Chairs

Section Chairs

Technical Program Committee

Local Organizing Committee

Honorary Chairs

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Paper submission system

Papers management system

Open Conference System (OCS) (no longer developed)

EDAS https://edas.info/doc/features.html

Others

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OCS

EDAS

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How to gain the international author/presenter?

Promotion via website/social media

Call for paper

Via international colleagues

Random email to potential author/presenter

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Thank you very much

@encesurahman | http://ence.blog.um.ac.id

+6287821191948 ence.surahman.fip@um.ac.id

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