PROPOSAL FOR APPROVAL
JCI ASPAC 2029
Singapore
Bid ownership, collaboration framework and hosting-surplus model
HOST CHAPTER JCI MARINA
BIDDING TARGET JCI ASPAC TAICHUNG • 20–23 MAY 2027
Version 1.02�10th Oct 2026
2029 JCI ASPAC • SINGAPORE
Mandate and collaboration framework
02
Motion for JCI Marina as the Bidding and Hosting Chapter for 2029 JCI ASPAC Singapore
HOST MANDATE
JCI Marina leads the bid and serves as Host Chapter.
COLLABORATION
All other JCI Singapore chapters are invited to collaborate.
FINANCIAL SEPARATION
Bidding and hosting are separate projects with separate accounts.
SURPLUS PRINCIPLE
Hosting surplus rewards national support, host responsibility and measured contribution.
Two distinct projects. One disciplined handover.
03
BIDDING
Now through award and claim settlement
All bidding income, costs, surplus and deficit belong to JCI Marina. �STB bidding support is for Clark and Taichung only, subject to approval and claims.
HOSTING
Starts only after a successful award at ASPAC Taichung 2027
Separate hosting accounts and an approved surplus formula. �Minimum four days, conference before 15 June, USD320 registration, and August 2027 JCI Candidates Training.
FORMAL AWARD • MAY 2027
2029 JCI ASPAC • SINGAPORE
2029 JCI ASPAC • SINGAPORE
Campaign timeline and compliance gates
04
NOV 2026
World Congress Clark
VIP lunch / dinner • STB-supported
DEC 2026
Bid submission
Contracts + US$5,000 deposit due 1 Dec
MAR 2027
Senate Golf Jakarta
VIP lunch / dinner • separately funded
MAY 2027
ASPAC Taichung
Singapore Night + VIP lunch / dinner • STB-supported
Formal vote • simple majority
ELIGIBILITY GATES 01 Submit contracts, attachments and initial US$5,000 deposit by 1 Dec 2026 • 02 JCI-designated venue/site inspection before approval • 03 Bid Certification Committee compliance report 30 days before • 04 Eligible ASPAC National Organisations in good standing vote by secret ballot
Bidding financial ownership and obligations
05
100%
of bidding income, expenditure, surplus and deficit sits with JCI Marina.
US$5,000
initial security deposit • due 1 Dec 2026
+ US$5,000
after award + Executive approval
JCI Marina bears all bid promotion costs regardless of outcome; the initial deposit is refunded only after satisfactory delivery and reports. JCI Marina owns the bid presentation and supporting materials.
2029 JCI ASPAC • SINGAPORE
Historical Attendance Pattern
06
2029 JCI ASPAC • SINGAPORE
2023 JCI ASPAC Jakarta (Indonesia)
2024 JCI ASPAC Siem Reap (Cambodia)
4787
Day 1 Program (Essential)
07
2029 JCI ASPAC • SINGAPORE
2023 JCI ASPAC Jakarta (Indonesia) | 4304 | | | 2024 JCI ASPAC Siem Reap (Cambodia) | 4787 | | | Assuming Registration | 5000 |
- APDC Meeting 5 | 168 | | | - APDC Meeting | 200 | | | - APDC Meeting | 300 |
- CYE Preliminary (HQ Program) | 252 | | | - CYE Preliminary (HQ Program) | 150 | | | - CYE Preliminary (HQ Program) | 300 |
- First Timer Orientation | 252 | 5.86% | | - First Timer Orientation | 200 | 4.18% | | - First Timer Orientation | 300 |
- JCI Foundation Meeting | 62 | | | - JCI Cambodia Welcome Night Party | 4000 | | | - JCI Cambodia Welcome Night Party | |
- JCI Indonesia Welcome Party | 2500 | | | - JCI Foundation Meeting | 200 | | | - JCI Foundation Meeting | 300 |
- JCI Presidential Reception | 160 | | | - JCI Presidential Reception | 180 | | | - JCI Presidential Reception | |
- National Presidents Meeting | 202 | | | - National Presidents Meeting | 100 | | | - National Presidents Meeting | 300 |
- Opening Ceremony | 2856 | | | - Opening Ceremony | 2500 | | | - Opening Ceremony | |
- Registration | | | | - Registration | | | | - Registration | |
Day 2 Program (Essential)
08
2029 JCI ASPAC • SINGAPORE
2023 JCI ASPAC Jakarta (Indonesia) | 4304 | | | 2024 JCI ASPAC Siem Reap (Cambodia) | 4787 | | | Assuming Registration | 5000 |
- APDC Handover Meeting | 30 | | | - APDC Handover Meeting | 60 | | | - APDC Handover Meeting | 100 |
- ASPAC Senate Board Meeting | 232 | | | - ASPAC Senate Board Meeting | 100 | | | - ASPAC Senate Board Meeting | 100 |
- ASPAC Senate Cocktail Reception | | | | - ASPAC Senate Cocktail Reception | 150 | | | | |
- ASPAC Senate Opening Ceremony | 684 | | | - ASPAC Senate Opening Ceremony | 300 | | | - ASPAC Senate Opening Ceremony | 600 |
- Conference Assembly 1 | 576 | | | - Conference Assembly 1 | 1000 | | | - Conference Assembly 1 | 1000 |
- CYE Final (HQ Program) | 148 | | | - CYE Final (HQ Program) | 500 | | | - CYE Final (HQ Program) | 300 |
- Debating Preliminary (HQ Program) | 50 | | | - Debating Preliminary (HQ Program) | 1000 | | | - Debating Preliminary (HQ Program) | 300 |
- JCI Twinning Ceremony | 70 | | | - JCI Twinning Ceremony | 200 | | | - JCI Twinning Ceremony | 100 |
Day 3 Program (Essential)
09
2029 JCI ASPAC • SINGAPORE
2023 JCI ASPAC Jakarta (Indonesia) | 4304 | | | 2024 JCI ASPAC Siem Reap (Cambodia) | 4787 | | | Assuming Registration | 5000 |
- ASPAC Senate Dinner | 540 | 12.55% | | - ASPAC Senate Dinner | 500 | 10.44% | | - ASPAC Senate Dinner | 600 |
- Conference Assembly 2 | 576 | | | - Conference Assembly 2 | 1000 | | | - Conference Assembly 2 | 1000 |
- Debating Final (HQ Program) | 90 | | | - Debating Final (HQ Program) | 200 | | | - Debating Final (HQ Program) | 200 |
- Public Speaking Preliminary (HQ Program) | 90 | | | - Public Speaking Preliminary (HQ Program) | 200 | | | - Public Speaking Preliminary (HQ Program) | 200 |
-ASPAC Senate Joint Board Meeting | 196 | | | -ASPAC Senate Joint Board Meeting | 100 | | | -ASPAC Senate Joint Board Meeting | 200 |
Day 4 Program (Essential)
10
2029 JCI ASPAC • SINGAPORE
2023 JCI ASPAC Jakarta (Indonesia) | 4304 | | | 2024 JCI ASPAC Siem Reap (Cambodia) | 4787 | | | Assuming Registration | 5000 | |
- APDC Meeting 1 | 198 | | | - APDC Meeting | 200 | | | - APDC Meeting | 200 | |
- Gala Dinner | 3334 | 77.46% | | - Gala Dinner | 3200 | 66.85% | | - Gala Dinner | 3680 | 80.00% |
- JCI Awards Ceremony | 720 | | | - JCI Award Ceremony | 1000 | | | | | |
- Public Speaking Final (HQ Program) | 90 | | | - Senate Gathering | 50 | | | | | |
- Senate Gathering | 48 | | | - Conference Assembly 3 and Public Speaking (Final) | 400 | | | | | |
Attendance projections and venue capacity
11
4,300+
recent ASPAC registrations as evidence
5,000
financial and contracting base case
Use 5,000 for contracting and cash-flow planning. Shortlisted venues must prove a credible 6,000-delegate expansion option.
2029 JCI ASPAC • SINGAPORE
Venue, accommodation and transport integration
12
01 One connected convention venue preferred
02 Four conference days + 2 setup days + teardown
03 Opening 3,000 • Gala min. 4,000
04 50 booths • 60-booth option
05 Wi-Fi access for 5,000
06 Delegates book/pay hotels directly • no organiser deposits, attrition or cancellation liability
07 Nearby hotel links/rates • public transport • airport coach + staging
2029 JCI ASPAC • SINGAPORE
Government & Stakeholder Support
13
2029 JCI ASPAC • SINGAPORE
Letters of Intent or preliminary discussions with:
- Singapore Tourism Board (STB)
- Ministry of Culture, Community and Youth (MCCY)
- Singapore Sports Hub / MBS / Suntec
- Airlines / Hotels
Partnership potential:
- Changi Airport Group
- Singapore Airlines
- Grab / Gojek
Estimated Hosting Budget - Income
14
2029 JCI ASPAC • SINGAPORE
Estimated Hosting Budget - Expense
15
2029 JCI ASPAC • SINGAPORE
Budget overview and financial assumptions
16
USD320 × 5,000 paid early-bird delegates
SGD2M income • FX 1.30
SGD2.994M
modelled expenses
+$748k
STB 1.0m + 500k sponsor
+$498k
STB 750k + 500k sponsor
-$1k
STB 750k + No sponsor
+$300k
Additional amount �
increment at USD380 registration
2029 JCI ASPAC • SINGAPORE
Governance and chapter roles
17
JCI SINGAPORE
JCI MARINA
OTHER CHAPTERS
Contracting party to JCI • National Endorsement
• Governance • International Relations
Bidding Local Organisation • Host Local Organisation • COC leadership • delivery, finance and venue accountability
Programme and protocol • delegates and accommodation • sponsorship • volunteers
2029 JCI ASPAC • SINGAPORE
Hosting surplus distribution framework
18
50 / 50
JCI Singapore: $10 PER PAX (JCI Singapore Constitution 10.4(f)) as expenses
50% JCI Marina
50% contribution pool
Allocated to all other chapters by accepted performance points
Percentages apply only to final distributable hosting surplus—not revenue and not the bidding project. All expenses to be accounted for before profit declared.
2029 JCI ASPAC • SINGAPORE
Performance points and contribution mechanics
19
Member completes defined output → Director and Committee verifies scope and standard → COC accepts deliverable + points → Home chapter receives credit
50% POOL × CHAPTER POINTS ÷ TOTAL ACCEPTED POINTS
10
DIRECTOR
one per workstream
5
ASSISTANT DIRECTOR
multiple allowed
2
COMMITTEE MEMBER
Involved in planning and execution
1
PARTICIPATING MEMBER
assistance only during ASPAC
2029 JCI ASPAC • SINGAPORE
Illustrative surplus distribution scenario
20
SGD50,000
contribution pool after JCI Marina’s 50% • illustrative outcome only
CHAPTER A
33.33% • $16,667.67
CHAPTER B
15.00% • $7,500.00
CHAPTER C
30.00% • $15,000.00
CHAPTER D
3.33% • $1,666.67
CHAPTER E
18.33% • $9,166.67
2029 JCI ASPAC • SINGAPORE
Surplus distribution process and control principles
21
1. Event income received
2. Operating costs + liabilities paid
3. Approved advances repaid
4. Grants, tax + audit finalised
5. 12-month retention for balance collection + claims
6. Distributable surplus approved
2029 JCI ASPAC • SINGAPORE
Committee Composition
22
2029 JCI ASPAC • SINGAPORE
Committee | Role | Responsibility |
Duke Lim | Bidding Chairperson | Overall leadership of the bid and event, liaison with JCI HQ, find and train ASPAC Organizing Committee Conference Director post-win |
Kai Chua | Vice Chairperson | Assists Chair, steps in when Chairperson unavailable |
John Yeo | Secretary | Documentation, meeting minutes, correspondence, and submission to JCI Singapore and JCI HQ |
| �Treasurer | Prepares budget, tracks income/expenses, manages financial reporting |
| Bid Director | Coordinates bid video and bid presentation |
Sean Lee | Government Liasion Director | Works with Singapore Tourism Board, MCCY, and relevant agencies |
Gal | Sponsorship Director | Secures corporate sponsorships, manages sponsor relationships |
Janice | Partnerships Director | Builds relationships with airlines, hotels, tour operators |
| Marketing Director | Oversees branding, publicity, social media, delegate marketing |
| Communications Director | Handles press releases, media engagement, JCI communication |
| Design & Creative Director | Produces visuals, presentations, brochures, and booth designs |
Peter Tan | Event Director | Oversees venue, programme schedule, event flow for all promotion events |
| Logistics Director | Handles transport, equipment, gifts, stage setup etc |
| Hospitality Director | Manages hotel arrangements and delegate services |
| Programme Director | Curates training, forums, keynote sessions |
| Community Director | Coordinates with visiting chapters to facilitate CSR and social impact projects in Singapore during ASPAC, liaises with local community partners |
| Registration & Delegates Director | Manages ticketing and registration system, on-site check-in |
| Volunteers Director | Recruits and trains volunteers for event support |
| Protocol Director | Ensures VIPs, JCI officers, and ceremonies follow proper protocol |
Action Steps
23
2029 JCI ASPAC • SINGAPORE
Strategies & Action Steps | Responsible | Deadline | Cost |
Internal discussions, venue scouting, member consultation, Bid Committee formation | Bidding Chairperson | Sep - Dec 2026 |
|
Seek endorsement in JCI Singapore National Convention | Bidding Chairperson | Oct 2026 |
|
Stakeholder engagement
| Government Liasion Director Sponsorship Director | Jan - Mar 2027 |
|
Budget Drafting – Project income & expenses (delegate fees, sponsorship, government grants, merchandise, tours). | Treasurer | Sep - Mar 2027 |
|
Draft bid presentation slides, transport plan, cultural programme | Bid Director | Oct 2026 - Feb 2027 |
|
Bid Branding & Marketing – Logo, tagline, promo video concept. Secure endorsements from STB, MCCY, partners and sponsors | Design & Creative Director | Oct 2026 - Feb 2027 |
|
Site Inspection | Event Director | TBC |
|
Submit Standard Conference Contract to JCI HQ with bid security deposit | Secretary | 1st Dec 2026 | US$5,000 |
Active Promotion – At Senate Golf, ASPAC & World Congress, set up booths, distribute brochures, wear themed attire, host networking receptions. | Event Director | Mar 2026 – Mar 2029 | TBC |
Official bid presentation & voting at ASPAC 2027 with final bid security deposit. | Bid Director and Committee | May – Jun 2027 | US$5,000 |
Risk Assessmenst
24
2029 JCI ASPAC • SINGAPORE
S/N | Identified Challenges | Proposed Solutions |
1 | High event costs due to venue, logistics, and hospitality in Singapore | Secure early sponsorships from corporate partners, government grants via STB/MCCY, and in-kind contributions |
2 | Tight planning timeline | Set up the organizing committee early (2026 Sept), create detailed Gantt chart with milestones, and assign clear responsibilities |
3 | Logistical complexity in managing thousands of delegates | Partner with experienced event management companies and PCOs (Professional Conference Organizers) |
4 | Manpower limitations for large-scale event operations | Recruit volunteers from across all JCI Singapore chapters, partner with tertiary institutions for student volunteers, and engage professional event staff |
Summary of decisions required
25
01
Confirm JCI Marina as bidding Local Organisation and Hosting Chapter
02
Approve JCI Singapore as contracting party to JCI
03
Invite other chapter members to participate in the bidding and hosting.
TARGET: APPROVAL + ACTIONS BY MAY 2027
2029 JCI ASPAC • SINGAPORE
THE DECISION
Approve JCI Marina as the bidding and hosting chapter for 2029 JCI ASPAC Singapore.
�Approve the framework for distribution of surplus for 2029 JCI ASPAC Singapore.
NEXT Sign agreements with JCI → activate campaign → launch venue Request For Proposal