ADVISER

Advanced Data Views Improving Student Educational Response

The

NDE – Nebraska Department of Education

SIS – Student Information System

SRS – Student Record System

Connection

​

SRS AND ADVISER DATA PUBLISHING

SIS

SRS

NDE - ADVISER

Data

Data

Must Match

Only 1 Publish

NDE �NEBRASKA DEPARTMENT OF EDUCATION

• Collects student data from SIS - Student Information System
• Collects SPED data from SRS - Student Record System
• SRS ADVISER Report
• Only one of the two (SIS or SRS) can publish data to NDE
• Collected data must match between the SIS and SRS
• Data can be viewed by the district in the NDE portal
• ADVISER Data Elements for the current school year can be found here: https://www.education.ne.gov/dataservices/adviser-resources/#1533221816265-b51e789f-abfc

SIS�STUDENT INFORMATION SYSTEM

• PS – PowerSchool
• IC – Infinite Campus
• GES – GoEdustar
• JMC
• NebSIS
• Synergy
• CP – ChildPlus

SRS�STUDENT RECORD SYSTEM

• Unique 10 digit state ID is required
• In Edit student section
• Used to include the student’s record in the SRS ADVISER report
• Each student is different. 
• One record in the SRS ADVISER Report for the school year or multiple
• Edits need to be done at the district level
• The most current data and records to refer to
• SRS does not have access to the NDE portal

SRS PUBLISHING

• Ensure SIS and SRS are NOT BOTH publishing SPED records
• Publishing is enabled or disabled in the District settings
• Open an SRS help ticket if turning on publishing for the first time

What generates an ADVISER record to be published in SRS?

1. Finalization of IEP/IEP Card when the following conditions are met

a. Finalized MDT/MDT Card

b. State ID saved on Student Info page

2. Reactivation of student’s account that had previously been exited from SPED

a. Old data published to ADVISER if any finalized MDT and IEP is on file

3. Save Edit Student page

a. When ADVISER record fails to generate even when IEP and MDT are finalized

b. No change to data needed, just click Save

4. Manual creation of ADVISER Record

CHECKING AND RESOLVING ERRORS

• Most recent report of records sent to NDE from SRS is under the reports tab by current school year.
• Sent from SRS to NDE about once a minute
• Errors in SRS ADVISER are reprocessed about every hour.

ADVISER REPORT SEARCH

• Select your district and submit
• Searchable by name, state ID, etc.
• Or search for a specific error

PUBLISHING REQUIREMENTS

• State ID must be in the Edit Student screen to create a record.
• Details section is published to ADVISER.
• Status codes will update as the record is processed.
• A new record will be generated
• Record Details

Status codes

S = Success

W = Waiting/Processing

E = Error

D = Deleting

SOURCES AND TOOLS

• Sources - the most recent finalized form
• At least one record per student
• Additional records
• Initial record will have an exit date and reason (SPED99 = record change).
• Current record will be blank like the sample above.
• ADVISER Tools: Override, Remove and Republish

GENERAL ERROR RESOLUTION

• Are the SRS records publishing to ADVISER?
• Is the data in the published records correct?
• Does the published data align with what the SIS has published?
• Is the student not listed in ADVISER report?
• New student / forms not finalized?
• Is an MDT, IEP or IFSP Data Card needed?

Note: New and changed ADVISER records are published from SRS to ADVISER about every minute. Errors are retried every hour.

GENERAL SRS FIXES

https://nebraska.jitbit.com/helpdesk/KB

• Two presentations in the Knowledge Base
• breakdown of the records and how the information is collected
• workday with a video of additional steps
• Look at the source in the tools
• Make corrections to the source form
• If source form does not update automatically, you can override

• Extra records can be removed with the Remove Record
• If additional records are needed, they can be manually added.
• SPED99 is not an error.  It is the systems way to indicate a change in the student’s data.

OVERRIDE

GENERAL ERRORS

• ADVISER SPED99 - Change – Not an error
• ADVISER 283 error SpEd Reason Exited Not Valid
• ADVISER 286 Error - Part B Setting Code
• ADVISER 400 error - Invalid Data
• ADVISER 403 error - Improper SIS Data
• ADVISER 409 Error - Student not found
• ADVISER 413 error - Exit Record
• ADVISER 455 Error – PK Grade Students Are Not Reported EC or SpEd Program
• ADVISER 459 error - Placement Type/Setting Code
• ADVISER 499 Error - Out of Range for DD
• ADVISER 546 Error - Exit Date Differences
• ADVISER 601 error - Begin Date

• ADVISER 602 error - Student Missing Unique ID
• ADVISER 603 error - Overlapping Dates
• ADVISER 711 error - No SPED Record
• ADVISER 726 error - Multiple SPED Records
• ADVISER 728 Error - Invalid Setting Code Part C
• ADVISER 729 Error Invalid Special Education Setting Code for IDEA Part B Participant
• ADVISER 732 Error - Conflicting Exit Reason
• ADVISER 750 error - No Exit Reason
• ADVISER 758 error - No Course Sections
• ADVISER 759 Error: EC Student no Course Sections
• ADVISER 780 error - Invalid Setting Code
• 798: Warning Student Is Age 3 With a Program Code of Part C and No Part C Transition Delay Reason

TRANSFERS

When the transfers occur over the summer, the dates still must match.

• The exit date that the SRS file leaves the district should be the same exit date in the SIS.
• Previous school year ends 6-30-XX
• Current school year begins 7-1-XX

NDE counts all 365 days of the year.

If the kiddo transfers in the summer on August 1st:

• The previous school will need a record to begin 7-1-XX to exit 7-31-XX with an exit reason
• The new school would need a record to begin 8-1-XX and no exit data.

​

WORKDAYS

• NDE, SRS, and the various SIS staff create a schedule of workdays for districts to be able to join. https://help.education.ne.gov/knowledge-base/workdays/
• This allows the multiple entities to be able to work together to clear the errors.
• There are specific cutoff dates for the data that NDE will accept.
• For example:
• The prior year cutoff for 2025-2026 SPED data is 6-30-26.
• The prior year cutoff for 2025-2026 all data is 10-1-26.
• The current year cutoff for 2026-2027 data is 10-1-26.
• The cutoff for federal reporting is 10-31-26.
• There is a limited time that the locked data can be updated.
• Changing the locked data is a separate request to NDE. ADVISERHelp@NebraskaCloud.org

ANNUAL ADVISER DATES

Schedule of workdays

• NDE
• SRS
• SIS staff

​

• https://help.education.ne.gov/knowledge-base/workdays/

​

• Fall
• Sep - Oct - workdays
• Oct 1 – snapshot
• Oct 15 – current data end - NDE will start looking at the data for federal reporting
• Oct 31 - data edit window closes - all data is locked for current year
• Assessment Workday
• Dec - alt assess
• End of year
• May - Jun - workdays
• Jun 15 - due date
• Jun 30 - Year end - SPED data closes

THE SRS TEAM

Scott Isaacson

Chief Information Officer

Contact Us: srshelp@esucc.org or 402-597-4994

Todd Hatcher

Assistant Technology Director

Anthony Maggio

Senior Software Developer

Rita McKinney

Communications Specialist - SRS Training & Support

Lake Gatton

Software Developer

Contact Us srshelp@esucc.org or 402-597-4994

SIS

SRS

NDE - ADVISER

Data

Data

Must Match

Only 1 Publish

Thank you for joining us. Have a great year!!