CICO

Kristin Mashak

Cross-Categorical Special Education Teacher

PBIS Internal Coach

FBA/BIP Coordinator

PBIS External Coach

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East Elementary School

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URL to Presentation

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http://goo.gl/um4mQ7

East Elementary School

Number of Students: 346

Students on CICO: 24

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Qualifications for CICO

• Struggling in Tier 1
• Students must have access to Tier 1
• ODR and Minor Data
• Teacher Observations
• Previous History with CICO

Tier 2 Team

• 2 PBIS Internal Coaches
• School Counselor
• Speech and Language Pathologist

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• Administrator
• School Principal

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• School Psychologist
• In-building psychologist

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• General Education Teacher - fluctuates

How CICO Works

• Each student is matched with an adult in the school
• These adults are also called "Greeters" in some schools in the district

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• Students check-in with their greeter in the beginning of the day
• Sometimes the greeter needs to go to the student

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• Students are reminded of the school rules and their goal if one is set
• For younger students, "Aim for 16 twos!"

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• Students are given points at designated times throughout their day by their classroom teachers

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• Students check-out with their greeter and given only positive feedback or guidance on how to do better for the next day

CICO Form

*Teacher buy-in with how the form looks and works.

CICO for Classroom Teachers

• Teachers have a designated spot in their room for the sheets

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• At each time period, teachers conference with each student in a private location to talk to them about their score in relation to school rules and their behavior

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• Teachers remind students to check-out with their greeter 10-15 minutes before school ends

CICO - Individualized

• For students who struggle to meet their 80% goal, the Tier II team (along with classroom teachers) meet to individualize that student's CICO

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• How points are given, overall percentage goal, and number of times throughout the day to check-in with their greeter is taken into consideration

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• The regular CICO form along with a sheet (attached to a binder) detailing how points are given are shared with parents, students, and staff members

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Individualized CICO Form

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CICO for Classroom Teachers - Students with Individualized Goals

• Classroom teachers and support staff are notified of all changes made to individualize a student's CICO form and process

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• Classroom teachers follow the same process of conferencing with students about their behavior and points on the sheet

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• Student's data is then reviewed 2 times per month at the Tier 2 meetings
• All other processes that are included for CICO are also included for students who have individualized goals

Individualized CICO - FBA/BIP

• Individualized CICO should relate to FBA/BIP documents (when applicable)

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• All parents, teachers, and staff members should be informed of any updated/new information related to Tier 2 services

Monthly Letter to Parents

• Sent home on the 1st of each month to inform parents of their child's progress in the CICO program

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• Letters are created to address various information to parents
• Positive gains in CICO
• Not enough Data
• Not meeting 80% benchmark

Example of Monthly Letter to Parents - Student Progress

Fidelity with CICO

• To increase fidelity of CICO
• Reminders/posters are sent to all staff members
• Completing the form at the designated time frames
• Checking-In and Out
• Turning in the sheet to be entered in SWIS
• Memos in staff newsletters and at meetings

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• Updated graphs (without student's names) are sent monthly to all staff members to show progress and updates

CICO Reminders Poster to help with Fidelity

CICO Graphs Sent to Staff Members

Weaning Students from CICO

• Student data is reviewed to see if they have met the 80% goal (overall) for 4-6 consecutive weeks

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• Conversation and celebrations are shared between student and parents, student and staff members

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• Students complete their own sheet for 2-3 weeks (give themselves points) and continue to check-in and out with their greeter - 80% is still the goal

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• Conversation is held with the student, greeter, and parents about graduating that student from CICO

Tier 2 & Tier 3 Tracking Tool

East Elementary - 2012-2013

Challenges

• Getting classroom teachers to complete the CICO form at all designated times with the students

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• Multiple classroom teachers for one timeframe
• Use highlighter, full-time classroom teacher has overall say

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• "Needs Improvement" (N) compared to "Some of the time" (1) compared to "Most of the time" (2) can become inconsistent markings for different teachers
• At times, one behavior might be marked as a 1 or 0

Moving Forward

• Fidelity Checks with CICO and all staff members

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• Student input

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• Monthly celebrations for students meeting goals

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Questions?

Kristin Mashak

Email: kmashak@barabooschools.net

Twitter

Google+

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Business cards at the front

CICO

Liz Ptaschinski

PBIS Internal Coach

CICO Coordinator

PBIS External Coach

Art Teacher

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Jack Young Middle School

Jack Young Middle School

Number of students: 672

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Students on CICO (May 2013): 61

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Staff Advisors (May 2013): 42

• No more than 3 students per advisor

Student Response

CICO helps improve my behavior at school

Jack Young Middle School

Tier 2 Team

• 3 PBIS coaches
• Guidance counselor
• Teacher (CICO Coordinator)
• Special Education Teacher (FBA/BIP Coordinator)
• Administration
• Guidance Counselor
• 4 Teachers (3 are Grade Level Coordinators)

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CICO Logistics

Once a student is identified

• Tier 2 team matches student with a staff advisor
• Parents are contacted by administration (if behavior or attendance referrals) OR guidance counselor (if guidance referral)
• Grade level coordinator notifies all involved staff (once parent permission is obtained)
• Student starts the following Monday
• Meets with CICO Coordinator during TA for orientation to CICO program

Student Identification Process for CICO

2012-2013 (weekly then bi-weekly)

• 2 or more office referrals OR minor referrals in a 4 week period
• Guidance referral
• Attendance referral

2013-2014 (bi-weekly)

• 2 or more office referrals in a 4 week period
• Guidance referral
• Attendance referral
• Team referral
• Minor referrals (classroom)-interventions not working

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Tapering Students

2012-2013

• Student continues to check in/check out
• DPR one time per week/4 weeks
• Goals are still the same
• Assessed at the end of the time for dismissal from CICO

2013-2014

• Student continues to check in/check out-5 weeks
• DPR for three weeks (self-monitor)
• No DPR for two weeks but continue to check in/check out

Basic Form

Basic Form-Revised

Complex Form

How Does CICO Work-AM

• Students check-in with designated advisor each morning before school begins
• Daily personal contact
• Check to make sure student has what they need for the day
• Provide instruction/reminders in needed skills
• Give student a new DPR

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How Does CICO Work-Classroom

• Classroom teacher greets student and asks for DPR (if student does not offer it)
• At the end of each class period classroom teachers privately provide students positive behavioral feedback (based on school-wide expectations) both verbally and on the student's DPR

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How Does CICO Work-PM

• Students check-out with designated advisor at the end of each day*
• Collect DPR from student (keep white copy, send yellow)
• Review the day with the student
• Provide positive feedback
• Turn DPR in at Student Services

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*Students participating in the CICO program are released 2-3 minutes early from their last class to check-out

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Challenges

• Not getting enough data
• Kids not participating (or sporadically participating)

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• Teachers not buying in/participating
• Teachers not doing CICO with fidelity
• Teachers not prompting students

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Challenges

Solution Development:

• Additional staff training
• Provide tangible reinforcers (random) for students turning in DPRs at the end of the day
• Build staff buy in

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Building Staff Buy-In

Making Data-Based Decisions

September 2012-January 2013

• Tier 2 team analyzes data and makes decisions for all students
• Team does not know all students
• Difficult to make appropriate modifications
• Too many students to effectively manage
• Lack of teacher ownership and participation

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Building Staff Buy-In

Making Data-Based Decisions

February 2013-Present

• Grade level teams analyze data and make decisions for their students
• Teachers know students
• Easier to make appropriate modifications
• Smaller number of students to manage
• Teachers make decisions for their students
• More ownership and participation
• Better knowledge of which students are participating in CICO

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Building Staff Buy-In

Making Data-Based Decisions

Student Data Slides

• Created by CICO Coordinator
• Contains basic information
• When student started CICO
• How they qualified
• Updates from previous months
• Modifications
• Contains graph (individual student period report-SWIS)
• Contains attendance information
• Contains number ODRs and minor (classroom) referrals

Google Form

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Student Response

I think CICO would be good for other kids who may be struggling in school

Moving Forward

• Fidelity checklist
• Classroom teacher
• Advisor
• Parent/Guardian involvement
• Monthly letter (email)-form
• Advisor call/email home (positive points)-personal (not necessarily data-based)
• Parent surveys
• Student reinforcers
• Weekly treat days (random)
• Goals set with advisors (with rewards for meeting goals)
• Semester get-togethers for advisors, students, and parents/guardians

Questions

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Contact Info:

Liz Ptaschinski

eptaschinski@barabooschools.net