1 of 19

Mason Band Boosters

General Meeting

October 2, 2025

​

Scan the code above to record your attendance!

2 of 19

To follow along on your phone…

Scan QR Code

3 of 19

Agenda

  • Car Raffle
  • Senior Night/Family Showcase
  • Mason Invitational
  • MSBA Miamisburg Invitational/Travel
  • Spiritwear
  • Questions

4 of 19

Questions During the meeting

5 of 19

Upcoming Events

10/3 Senior Night / Family Showcase

10/8 Coffee Talk

10/10 Football Game / 8th Grade Night

10/11 Mason Invitational

10/25 MSBA Miamisburg Invitational

10/30 Band Boosters General Meeting (7pm - will cover Grand Nats)

6 of 19

Car Raffle

  • Each family to sell 9 tickets or more
  • Sales end Nov 7th
  • Sold online at Masonbands.com or at football games and the Mason Invitational
  • $25 per ticket or $100 for 5
    • 5 for $100 must be same name
  • Must be 18 and OH resident
  • Only 4,00 tickets to be sold
  • Win an Audi Q5 or cash prize

7 of 19

Nothing bundt Cakes Fundraiser

  • Winter activation - target January/February months
  • Need two parent volunteers to coordinate this effort
  • Students would sell <$10 ‘bundtlets’ - individually packaged Bundt Cakes
  • Individual who sells the most wins a free 10” cake!
  • Other possible rewards linked to sales…

​

Please reach out to Jennifer Rodway (VP-Fundraising)

at fundraising@masonbandboosters.com to help out!

8 of 19

Senior Night / Family Showcase

Friday, October 3rd

Senior Dinner (MHS Small Commons) - 6 pm

  • Seniors will have a special dinner with band directors and a small ceremony honoring them. (This event is for students only.)
    • Underclassmen will have a “PICNIC” Feed the Band outside near the Bus Circle at 6pm. Bring a beach towel!

Performances (Stadium) - 8 pm (doors open at 7:15)

  • Pre-Game
  • Competition Show performance
    • This is a great opportunity to invite friends and family to see our incredible band. There is NO admission fee, no football game; just our amazing band performing for you. This event will be at the stadium.

Senior Recognition (Stadium) - immediately following the performance

  • On-field recognition of seniors and families
  • Senior walk

​

​

9 of 19

Senior Night / Family Showcase

Friday, October 3rd

3:00-4:00

  • Rehearsal. Bus Circle.

4:00-4:30

  • Change into uniforms (Competition Uniforms).
  • Walk to stadium.

4:30-5:30

  • Full Band Panoramic Photo in the Stadium.
  • Section Photos in Stadium area.

5:30-6:00

  • Walk back to high school.
  • Partially change out of uniforms for dinner.

6:00-7:00

  • Senior Dinner in SMALL COMMONS.
  • 9th/10th/11th Grade Dinner outside areas. “Picnic style.”
  • Senior Car Decorating Guidelines 2025

7:00-7:30

  • Change back into full uniform.
  • Move to Bus Circle for warm up.

7:30-8:00

  • Warm Up in Bus Circle
    • 7:30 Front Ensemble push to Stadium with Pit Crew assistance.
  • Transit to Stadium

10 of 19

Senior Night / Family Showcase

Friday, October 3rd

8:00-8:45

  • Performance of P1-P4
  • Senior Recognition with families on the field
    • 9th, 10th, 11th graders sit across the sideline.
  • Senior Walk
  • Dismissal (All Seniors)

8:45-9:00

  • Move everything back to the high school.

9:00-9:30

  • Change out of uniforms.
  • Dismissed!

11 of 19

12 of 19

Mason Invitational General Information

  • Doors open at 3pm.
  • 1st performance 4pm
  • A/AA Awards at 5:30pm
  • Mason exhibition at 7:45pm
  • Final Awards at 8:15pm
  • Tickets are $15 at the door, free for volunteers.
  • Parking at MI and MHS
  • Additional details and complete schedule can be found on band website. See QR code for link.
  • Detailed student schedule shared in upcoming band notes

13 of 19

Mason Invitational 10/11

We need your help!

​

  • Volunteers Still Needed - Free Ticket For Volunteers!
    • Band Guides and Band Check-In
      • Student volunteers welcome
    • Concessions
    • Guest/VIP Parking - Free parking
    • Ushers
      • Student volunteers welcome
  • Donations Requested
    • Bake Sale
    • Hospitality Food and Monetary Donations

Please sign up after the meeting at the table by the entrance or use the QR code on this slide.

​

QR code with links to sign up

14 of 19

Miamisburg Invitational

Saturday, October 25, 2025

​

​

10:00-4:30

Rehearsal / 12-1pm Lunch (bring own or drop off) / Show Run Through /

Prep & Load Equipment

4:30-6:00

Dinner (Provided by Boosters) / Change into Uniforms / Load Buses

6:00-6:45

Travel to Miamisburg

6:45-8:30

Unload / Prep for Warm Up / Warm Up A

8:45

Performance!!

9:00-9:15

Return to Trucks / Grab and Go Snack / Put Gear Away

9:15-9:45

Awards

9:45-10:00

Load Buses / Depart for Mason

10:45-11:15

Arrive at Mason High School / Unload / Change out of Uniforms / Dismissed

TENTATIVE Student Schedule

Remember to bring rehearsal clothes, competition uniform undergarments, water bottle!

15 of 19

​

MSBA - Class AAAAA Championship at Mason High School

Saturday, November 8, 2025 - Beacon (Atrium) Stadium

    • Full Band Rehearsal - Student Schedule TBD
    • Tentative Performance time, 9:15 PM
    • Very similar to the invitational, with the exception that we will be competing in this event.

​

16 of 19

Committee Updates

17 of 19

Spirit - Michelle Andre

​

Merchandise for Sale:

  • Immediately after this meeting
  • Family showcase tomorrow at the stadium
    • look for the table of FREE legacy spirit items!
  • Mason Invitational Spirit Booth
    • event t-shirts - limit quantity, at booth only!

​

Upcoming team spirit activities:

  • Run merchandise booth for MSBA Invitational & Championships
  • Develop additional show merchandise
  • Plan posters, hall decorating, good luck gifts, & send offs for Grand Nats

​

​

​

​

​

cash or card

$

additional show merch coming soon!

FOR

SALE

​

Next Spirit meeting

meet.google.com/vrn-gcmj-grc

(US) +1 505-738-2320

PIN: 438834117

Oct.6 7pm-8pm

spirit@masonbandboosters.com

​

18 of 19

Interested in Future Booster Leadership Opportunities?

  • Key positions still needed for THIS YEAR:
    • MFA Concert Band Festival
    • Nothing Bundt Cakes Fundraiser

​

  • Key shadows still needed for this year to take over next year:
    • President (board position)
    • Assistant Treasurer
    • Tag Day

​

​

Current Booster

Org Chart

Interested in learning more? Contact Andy Weiss, president@masonbandboosters.com or see us after the meeting.

19 of 19

Questions?

Come Talk to a Booster Officer after the meeting!

​

Can also Email:

See https://www.masonbands.com/boosters

For email addresses!