Internet Advancement Webinar Will Begin Shortly

Upcoming Events…

• April 24-26: Introduction to Outdoor Leadership Skills
• Nov 7: University of Scouting

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See http://hudsonvalleyscouting.org for more details.

Internet Advancement

A guide for common tasks and issues

Hudson Valley Council

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David Campbell

David Ridge

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Agenda

• Council Youth Development Committee
• Overview
• Prerequisites
• Logging In
• Loading the Roster
• Updating Advancements
• Questions & Answers

Council Youth Development Committee

Council Youth Development Committee

Overview

• The Hudson Valley Council continues to improve efficiency with its record keeping, and making the advancement process easier for those involved at the unit level.
• In the past, recording advancement of our scouts was done on multipart paper forms. The Internet Advancement site moves that process into the electronic age. All Advancement MUST be submitted via this system, no exceptions.

Overview

• Using this system ensures the unit roster is in synch with ScoutNet
• Advancement can only be recorded if the scout is properly registered and pre-requisites are met.
• This will increase accuracy and speed the process of completing the advancement report
• Will ensure the latest advancement requirements are met before permitting the advancement to be completed

Overview

• At this time, a signed advancement report, printed using this system, must be sent to the Council Office as one of the last steps to complete the report
• The report is required to purchase rank badges from the Scout Shop
• Entering advancements promptly helps keep reports at the council/national level accurate

What is this Thing?

Internet Advancement is...

• Web based
• No installations, upgrades
• Transferrable sessions
• Secure
• http vs https (warning: geek content)
• Procedural
• Like shopping, only less fun!

Prerequisites

1. Computer with internet connection ... obviously
2. A web browser such as Internet Explorer, Mozilla Firefox, Google Chrome, or Safari
1. Developed for Internet Explorer 9
2. Internet Explorer 10, 11 in Compatibility View
3. Soapbox: Internet Explorer versions
3. Internet Advancement Unit ID
• Not the same thing as your MyScouting account
• Not the same thing as your unit number
• Is a specific numeric code unique to your unit
• Speak with District Adv Chair to get yours
4. Adobe PDF Reader (adobe.com/reader/)
5. List of advancements to process

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Getting Started�http://www.hudsonvalleyscouting.org�

Logging In�First time users start to register. Returning users log in and continue.�

Enter your Unit ID (not unit #), select Unit Type, and enter Unit Number (with 4 digit prefix). Then Continue.

Returning Users

Enter your Unit ID and Password. Click Log In.

Use the Forgot Password tool if you've lost your password.

Read through the instructions. Once you're comfortable, click Continue.

Here we'll load the roster from ScoutNet. Click Load Roster. This operation is lengthy and there is no progress bar. Patience is a virtue.

Behold! Your Unit Roster!

Special features are on the top left and right. The roster appears below in the center.

Select which Scouts you'd like to see in an advancement summary report. Handy for performing individual audits.

Past Advancement Reports

This pop-up displays a list of past advancement reports which you can pull up. It's like a time machine!

Now that you've chosen your Scout, find the award and enter the date earned into the text field. Then click Save.

Multiple Award Entry - First Select the Award

Instead of choosing the Scout first, choose the award first when multiple Scouts earned the same advancement. Summer camp woes be gone!

Now the award is chosen. When did the Scouts earn it? Enter that date here and click Next.

Now we've selected which award and dated it. The only thing left is to choose the Scouts who earned the award. Then click Save.

Back at the Unit Roster

Home base. We've entered in a number of advancements. Time to submit them to ScoutNet - or "Checkout" to complete the shopping analogy. Click Next when ready.

Confirm and Submit the Report

Use Review Advancement Report to confirm your work. When satisfied click Submit to Council. This is the point of no return! Beware!

Report Submitted! Yay! Dance Party!!

Your advancements have been recorded! You should print an advancement report for your records and to submit to council.

Available Reports

Unit Advancement Report - A full unit-wide report of all advancement for all currently registered Scouts.

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Member Advancement Report - A full report of all advancement for one selected Scout. This is useful to conduct an audit on Life Scouts.

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Advancement Report - Replaces the "red sheets" and must be turned in to council to complete the process. It will list all advancements for your unit in this transaction.

Questions. Answers. Applause? :-)

Thanks for your time. Happy data entry!

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David Campbell

david.d.campbell@gmail.com