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Virtual Form Training

California State PTA Reflections Committee

ReflectionsProgramCommittee@capta.org

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First – your local school reflections chair or school PTA president
When all else fails, then contact
CALIFORNIA STATE PTA REFLECTIONS CHAIR - DYING@CAPTA.ORG
ReflectionsProgramCommittee@capta.org

WHO SHOULD I CONTACT?

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2025 - 2026 Theme:

https://capta.org/programs-events/reflections/reflections-art-program-resources/ This link has the poster for this year’s theme and rules!

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An annual theme is determined by the National PTA Reflections

Theme Search Contest.

This year’s theme was selected 2 years ago.

The 2025-2026 Reflections theme is

I Belong!

Submitted by Ben Morgan, 6th grader,

from Lewis and Clark Middle School PTSA in Boise, Idaho

Students may enter their theme ideas on the California State PTA Reflections website starting now and the poll closes on November 1^st.

Annual Theme Search

The State PTA Reflections committee submits 5 themes to represent California at the National PTA Reflections theme selection.

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Paper Form

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Virtual Form

https://docs.google.com/forms/u/4/d/1nEfT35dPM6NOGTrIiJ79UTjzIlzN95niop1b-y1nfEI/copy

This isn’t the form yet, don’t share with your students!

We will take you through the process to set up the form, and get a link you can share.

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First, make sure this is the Google Drive account you want to use for Reflections entries.

HIghly recommend that you create a brand new Gmail account to collect your Reflections submissions, if you don’t have one already.

Every Gmail account gets 15GB free storage, more than enough for most PTAs. If you need more storage, 100GB is $2 per month or $20 per year, which is an allowable Reflections Expense.

Second, Select

“Make a Copy”

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Slide Title Here

Select “Restore”

This will create the 7 Art Category Folders to catch all the submissions and organize them into the correct folder.

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You’ll know you are “Behind the Curtain” if you see “Sections”

The students will never see this, only you will.

Please do not make changes to the “Sections”

Select the ‘eyeball’ to see the form that the students will see.

The Unit should save the form under their school name

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Use the “Publish” button to send the form to the students.

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Press “Publish” to get to the next step.

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Almost ready to share with your students!

Now click the Link button - located in the red circle.

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Check the box with “Shorten URL” to get a smaller link.

Share this link OR create a QR code using QR code creation software.

Put your QR code (or the tiny url) in your Bulletins, on your Social Media, or on flyers.

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This is what the student will see.

Use a NON-school email address, both for student AND parents

School emails do not allow emails from outside the system, so the student will not receive the confirmation of receipt of their submission or any emails you send them.

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The form will automatically take the student to the art category upload section that they selected and will require them to upload the correct file type.

Here, the student chose “Visual Arts”, and is prompted to upload the picture of their artwork.

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The student must select the “SUBMIT” button to have their entry accepted!

The student should also receive an email confirmation to the email address they provided in the submission.

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Here’s how to see your responses. Choose the “Responses” Tab.

Next, select the Green Gift Box to get to the Response/Entry Spreadsheet.

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Don’t Forget!

Make sure ALL Entry Folders are set so Anyone with the Link can View!
Share your spreadsheet so anyone with the link can view

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State Due Date JANUARY 12, 2026 (FIXED)
District Due Date DECEMBER 1^ST (SUGGESTED)
Council Due Date NOVEMBER 1^ST (SUGGESTED)
Unit Due Date OCTOBER 15^TH (SUGGESTED)

** Plan for 2-3 weeks before due dates for reviewing of each group to send to Council/District

SUGGESTED DUE DATES

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District Mentors

Mentor Name	Emails	Districts Assigned
Dawn Y.	dying@capta.org	6th, 11th, 2nd, 32nd
Ray K.	rkinyon@capta.org	5th, 13th
Marina K.	making@capta.org	24th, 15th
Mina C.	mcarson@capta.org	4th, 1st, 22nd
Paul B.	pboghosian@capta.org	17th, 33rd
Cheri J.	cjones@capta.org	8th, 10th
Yogs J.	yjanarthanan@capta.org	99th, 3rd, 23rd
Denae S	dsenise@capta.org	9th, 16th
Rhonda B.	rbrambley@capta.org	18th, 12th
Christina M.	cmendoza@capta.org	34th, 31st

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Virtual Judging Webinar September 18, 2025

10AM https://us02web.zoom.us/webinar/register/WN_A5Er-X7dRHOO8UkQ-lt3Zw

7PM https://us02web.zoom.us/webinar/register/WN_5bhdyPuMSZqf5AQWlLK82A

Virtual Judging Webinar

We will host the Virtual Judging Webinar on September 18. We will have two sessions, both are the same. If you Register, you will receive the video of the training.

A couple of reminders -

Once your unit has completed the Judging, and the Judges have identified the Award Of Excellence winners, you will need to collect the physical artwork for the Visual Arts and Photography entries. These Award of Excellence entries will be passed on to the Council or District, whichever level is above you.

Please package the artwork carefully, we wouldn’t want the pieces to be damaged.

Make sure the Visual Arts and Photography entries follow the guidelines - the artwork should not be framed or mounted. The photography should have a matte - the guidelines for Photography cover that.

3 D artwork should be carefully wrapped up.

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THANK YOU FOR JOINING US!

ReflectionsProgramCommittee@capta.org

dying@capta.org

408.857.9184

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QUESTIONS

THANK YOU FOR ATTENDING OUR TRAINING AND GETTING EXCITED ABOUT REFLECTIONS 2025-2026. WE HOPE THAT YOU WILL BE INSPIRED TO START A PROGRAM AT YOUR SCHOOL OR CONTINUE TO BUILD YOUR PROGRAM!