X International conference�“Information Technology and Implementation” (IT&I-2023)�Kyiv, Ukraine
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Information system "Workload assignment at a university department“
Mariia Pleskach1, Oksana Karpenko2, Olha Kravchenko3 and Iryna Tarnovska3
1Vilnius Gediminas Technical University
2Higher Educational Institution Academician Yuriy Bugay International Scientific & Technical University, Kyiv, Ukraine
3State University of Infrastructure and Technologies, Kyiv, Ukraine
Dedicated to the tenth anniversary of the Faculty of Information Technology
Information system "Workload assignment at a university department"
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Abstract
Information technology is an indispensable element of the modernization of education in all countries. The quality of education directly depends on the satisfaction of the university teaching staff with its academic (educational, methodological, scientific, and organizational) workloads. The paper presents an approach to the creation of an information system for the department's workflow focused on storing information in one place, and on obtaining reporting documentation in the required format. The authors propose the modeling of the department's document management information system as a finite state machine. Also, the article presents the models of assignment of educational, methodological, scientific, and organizational workload of the department teaching staff. The practical implementation of the proposed approach is presented on the example of the Department of Management and Public Administration of the State University of Infrastructure and Technologies (Kyiv, Ukraine). The authors have developed recommendations for integrating the information system of the department into the corporate system of the university.
Keywords
Department's workflow, department's document management information system, academic workload, modelling of information system, department teaching staff.
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Introduction
The system must contain a database, its population system, and a system of formation reports and curricular documents. According to the content, such a system should implement the following functions.
This will significantly reduce the time spent on the preparation of documents and reduce the possibility of errors. Thus, the introduction of electronic document management systems allows us to solve three problems: (i) improve the efficiency of the department; (ii) optimize business processes; (iii) ensure compliance with the requirements of legislation in the field of circulation.
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Related Work
Publications by researchers were devoted to various aspects of the organization of electronic control systems, including those at universities.
Analysis of publications allows us to conclude that the information management system of the department as a structural unit of the university should consider the peculiarities of the organization of educational, methodological, scientific, organizational, and educational activities at the university.
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Modelling of Information System
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Modelling of Information System
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Diagram of department's document management assigning the workload
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Diagram of department's document management assigning the workload
Modelling of Information System
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Modelling the methodological workload of teaching staff
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Modelling the methodological workload of teaching staff
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Modelling the scientific workload of teaching staff
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Modelling the scientific workload of teaching staff
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Modeling the organizational work of the teaching staff
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Functioning of the information system "Planning the teaching staff workload"
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Context diagram of the model of planning the teaching staff workload
Functioning of the information system "Planning the teaching staff workload"
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The interface of the methodological, scientific, organizational workload of teaching staff of the Department of Management and Public Administration
Functioning of the information system "Planning the teaching staff workload"
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Individual plan of a lecturer
General plan of the Department of Management
and Public Administration
Functioning of the information system "Planning the teaching staff workload"
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Report of the Department of Management and Public Administration
Functioning of the information system "Planning the teaching staff workload"
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Practical testing of the software module "Plans" on the example of the Department of Management and Public Administration of the State University of Infrastructure and Technologies made it possible to determine the main consequences of its application.
1. Significant simplification of the work of the teaching staff responsible for the assignment of academic workload.
2. Save time when performing repetitive operations,
3. Reduce the possibility of errors in automated document generation,
4. The ability to access data and create reports quickly and conveniently.
5. Provide remote access to the system and the simultaneous operation of several users,
6. Prevention of a subjective approach in the assignment of academic workload.
Conclusions
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Increasing the efficiency of the department's information system will result from its further integration into the university's corporate information system. This should be done in the following directions.
1. Communication with the dean's office and the schedule department to obtain operational information about changes in the educational process, to monitor the conduct of classes by lecturers, as well as student attendance. In addition, this will allow the head of the department to quickly receive the results of student questionnaires.
2. Communication with the scientific and methodological departments to control the timeliness of the lecturers' fulfillment of their load. This will also allow you to receive timely information about conferences, seminars, student competitions, etc.
3. Communication with other departments to timely change in training programs, and working training programs, etc.
References
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Thank you!
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