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Faculty Version

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Questions about Faculty Activity Reporting? Contact: agrilifef180help@ag.tamu.edu

Guide to AgriLife

Interfolio Faculty180

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Table of Contents

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Overview of Interfolio F180

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Overview of Interfolio Faculty180�

  • Faculty information system- central repository for faculty achievements
  • One front-facing system fed by University databases: preloaded data include
    • Grants and contracts from Maestro
    • Teaching and mentorship data from Compass/EIS
    • Student Course Evaluations from HelioCampus/AEFIS
  • For administrators to review faculty contributions, generate performance reports, and support institutional planning

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Log in to Interfolio f180

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Log In to Interfolio F180

  • Log in to https://www.interfolio.com/
  • Choose “Log In”

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Log In to Interfolio F180

  • Choose “Sign in With Partner Institution”

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Log In to Interfolio F180

  • Search by typing “Texas A&M”
  • Select “Texas A&M AgriLife” from the options
  • Search by typing “Texas A&M”
  • Select “Texas A&M AgriLife” from the options

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Log In to Interfolio F180

  • You'll be taken to the Texas A&M login page (CAS Authentication)
  • Enter your NetID and password
  • NetID is usually the first part of your TAMU email address

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Log In to Interfolio F180

  • Don’t have a NetID? Go to gateway.tamu.edu to claim one
  • Send your NetID to us at agrilifef180help@ag.tamu.edu so we can give you access to Interfolio F180
  • Are you a new unit admin? Let us know so we can assign full administrative rights

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  • log in with your NetID and password

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ENTERING PROFILE DATA

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Entering Profile Data�

  • Intuitive layout with expandable sections
  • Basic personal information pulled from Workday (editable)
  • Current position listed automatically; add others as needed
  • Degrees and administrative appointments entered manually
  • Add research interests to support collaboration
  • Impact metrics show H-index and i10-index from Google Scholar

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ENTERING FACULTY ACTIVITIES

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Activity Distribution�

  • Go to the “Activities” Tab
  • Then go to “Activity Distribution” Section

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Activity Distribution�

  • Report time spent on teaching, research, extension, and administration
  • Reflect overall role, not specific tasks
  • Use (re)appointment letter as a guide
  • Enter the term and year in Interfolio

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Activity Distribution�

  • Make all activity distributions add up to 100 (%)
  • If time allocation is consistent, enter data for the fall term only
  • If it changes, enter data for each term

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Scholarly Contributions and �Creative Productions�

  • Go to “Scholarly Contributions and Creative Productions” Section
  • Click “Add”

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Scholarly Contributions and �Creative Productions�

  • Tracks research, scholarship, and creative contributions
  • Full list of research activity types, including Extension-related (e.g., Testing, Program Development, and Evaluation)
  • Activities can be entered manually, or imported from sources like Medline/PubMed, or Web of Science
  • Each input option will be demonstrated in the following slides

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Scholarly Contributions and �Creative Productions�

  • Go to “Manual Input”
  • Select a category and click “Continue”
  • An option when publications are not publicly available

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- Manual Input Option

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Scholarly Contributions and �Creative Productions�

  • Fill out the detailed information as much as possible
  • Example: Research/Extension Publications
  • Be sure to complete Activity Classifications

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- Manual Input Option

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Scholarly Contributions and �Creative Productions�

  • Fill in the semester and year
  • Set the correct status (NOTE: only publications marked “Completed/Published” count toward the AGLS Journal Impact Factor dashboard for the current year)

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- Manual Input Option

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Scholarly Contributions and �Creative Productions�

  • Choose Web of Science, then continue

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- Web of Science Option

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Scholarly Contributions and �Creative Productions�

  • Select “Author”
  • Enter the Author’s name, then Search

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- Web of Science Option

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Scholarly Contributions and �Creative Productions�

  • Select the correct publications
  • Click “Import Selected”

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- Web of Science Option

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Scholarly Contributions and �Creative Productions�

  • Check “Year published”, “Semester”, and “Year”
  • Then Save

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- Web of Science Option

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Scholarly Contributions and �Creative Productions�

  • Another way to add: choose “Medline/ PubMed”
  • Click “Continue”

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- Medline/PubMed Option

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Scholarly Contributions and �Creative Productions�

  • Search by the Author or any other criteria

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- Medline/PubMed Option

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Scholarly Contributions and �Creative Productions�

  • Select the correct publications
  • Then Import Selected
  • Articles crossed out already imported

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- Medline/PubMed Option

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Scholarly Contributions and �Creative Productions�

  • Check “Year published”, “Semester”, and “Year”
  • Then Save

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- Medline/PubMed Option

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Scholarly Contributions and �Creative Productions�

  • Third option: select “Generic (BibTeX)”
  • Click “Continue” and sign in to Google Scholar
  • Go to “My Profile” and select publications
  • Choose “BibTeX” format, click “EXPORT”

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- Generic (BibTeX) Option

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Scholarly Contributions and �Creative Productions�

  • A new window will pop up
  • Select All, then copy the text

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- Generic (BibTeX) Option

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Scholarly Contributions and �Creative Productions�

  • Return to Interfolio F180
  • Choose Format as BibTeX
  • Paste the copied text in the “Text” box, and click “Save”

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- Generic (BibTeX) Option

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Scholarly Contributions and �Creative Productions�

  • Select the correct publications and Import Selected

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- Generic (BibTeX) Option

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Scholarly Contributions and �Creative Productions�

  • The last option: Generic (RIS) option
  • Select "Generic (RIS/BibTeX)“ then “Continue”

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- Generic (RIS) Option

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Scholarly Contributions and �Creative Productions�

  • Open a new browser tab
  • Search for your research articles
  • Click “Cite” then select “Export citation to RIS” option

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- Generic (RIS) Option

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Scholarly Contributions and �Creative Productions�

  • Back to F180: select Format as RIS
  • Choose Citation data as File
  • Select the downloaded RIS file from Download folder, then save

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- Generic (RIS) Option

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Scholarly Contributions and �Creative Productions�

  • Select the correct publications
  • Import Selected

- Generic (RIS) Option

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Helpful Reminders

  • Each section has a detailed description
  • Check the “Status” field carefully
  • Ensure the “Term”, “Year”, and “Year Pub” correct
  • New faculty: Enter historical data once
  • Continuing faculty: Only enter/update activities for the specific annual period during the activity input timeframe
  • Remove duplicate journal articles with similar status

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Grants and Contracts

  • Data sourced from Maestro and preloaded
  • Snapshot of proposal and award information
  • Changes in Maestro data may take time to reflect
  • Some data cannot be edited
  • Manually enter proposals/awards that do not exist in Maestro

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Other Sections�

  • Courses Taught: Only A&M courses preloaded
  • Courses at other institutions can be entered in the "Other Teaching and Instruction" section
  • AEFIS: Evaluation data uploaded (only for faculty teaching courses at TAMU)
  • Non-credit or off-campus teaching manually added
  • Undergraduate Advising: mentoring, research guidance, club/team(s) support
  • Graduate Student: preloaded if on TAMU committees; manual entry also available for non-TAMU students

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Other Sections

  • Professional Service: Service to your discipline
  • Technical Assistance and Training: Agent training, leadership and volunteer training, and technical assistance/consultation (Extension)
  • Professional Development: Activities enhancing teaching, research, and extension skills

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Other Sections

  • Impacts: Highlight economic, societal, environmental, or disciplinary
  • Mandatory Training: Ensure records current in TrainTraq and certify
  • Plan of Work & Department Info:

- “Year submitted for ” = upcoming calendar year

- “Semester” = current semester

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Reviewing and submitting

data

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Timeline for Open Activity Period

  • Annual review data comes from Interfolio F180
  • Faculty required to enter, review, and submit activities for the calendar year
  • See timeline below

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Reviewing and Submitting Data

  • Review Your Data during the annual input period
  • Scroll to top and click purple ribbon: “Go to Activity Input Request”

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Reviewing and Submitting Data

  • Look for the red ribbon “Activities require your attention”
  • Review the flagged sections
  • Update the data as needed

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Reviewing and Submitting Data

  • After reviewing and updating, scroll down and click “Submit to Administrator”

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  • For questions or support, email:
  • agrilifef180help@ag.tamu.edu

Support and Resources