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FAAM Induction Training

March 2024

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Aims

To receive a level of induction and training material that allows you to go from this room and in a safe manner on and around the facility, including the aircraft.

All the documentation in this presentation is available through the website under the health and safety subsection.

This induction will include a trip to the labs and hangar. At the end of the process you must complete a form to say you have been given and have understood and will put into practice the guidance in this presentation.

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The Facility

Stakeholder rich
FAAM (NCAS at University of Leeds)
BAe - prime contract and aircraft design authority
Airtask - aircraft operators
Avalon Engineering - aircraft engineers

Split facility
Building 146 - offices
Building 85 - FAAM labs
Building 85 - hangar 1
BAe-146 ARA

Discuss there are employees from all stakeholders across the site and what their functions are

FAAM maintain the:

finances and contracts associated with the facility,
the core instrument payload of the aircraft,
manage aircraft instrument upgrades and
organise and deliver all flying both in the UK and overseas

BAe hold the prime contract for the aircraft and facility, they are also the design authority who clear instruments onto the aircraft.
Airtask hold the Air Operators Certificate (AOC) and provide the pilots and cabin crew. They also have an ops team to build and file flight plans
Avalon Aero are the Continuing Airworthiness Management Organisation (CAMO) who maintain the airworthiness of the aircraft

FAAM is a split facility, access cards are available for the office and the labs but need to be swapped for a piece of identification all parts for the facility will be touched on in this induction and visited on the tour at the end.
Airside passes are also available, these must be applied for and training undertaken to receive them.

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People

Instrument and data team

MLU team

HoF

Finance and contracts

Operations and logistics

Technical team

Vigneswari

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Building 146 - Layout

AP28

Approx 50m

Fire Alarm

Fire Exit Route

First Aid Kit

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Web Access Form

Must be filled in 24 hours before arrival found at www.faam.ac.uk/forms/access

Once approved you will receive and email or check www.faam.ac.uk/forms/access/list

Please list all visitors in your group on the access form.

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Building 85 - FAAM Laboratory

Gas alarmed area

AP 30

Approx 50m

Fire Alarm

Fire Exit Route

First Aid Kit

Building 85 is where the FAAM laboratories are to access the labs you must be either escorted or have a FAAM temporary pass and have completed this training.
There are two possible alarms you could hear, fire and gas leak alarms please leave the building on hearing any alarms.
Fire alarms tests are on Monday mornings

If you discover a fire activate the nearest alarm (red circle)
If you have time ring 01234 752999 to report a fire, location building 85 FAAM labs
Please leave the building by the emergency exits (red arrows) and muster at AP30 - left out of the building
Remember to show the Assembly points on your walk to the lab

If you hear the gas alarms and see the visual aid - point out gas alarmed area highlighted in green
Leave by the nearest exit
Report alarm to FAAM offices and remain there until told otherwise
If you have time check panel for type of alarm and make notes
Only re-enter the lab if the conc levels are safe/normal or by following the lab re-entry procedure.

There are relevant risk assessments folder on the door to each lab, please acquaint yourself with those for the lab you are working in or have been asked to read by a FAAM staff member
Point out where:

The first aid kit is (green circle)
the toilets are
the transit room is
the engineering lab is
the chemistry lab is
the aerosol lab is
the laser lab is
The storage room is

Lab opening times are between 7am and 7pm
Car park for the hangar is closes between 6.30 and 7pm overnight

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Building 85 - Hangar

Approx 50m

AP 30

Fire Alarm

Fire Exit Route

First Aid Kit

No work should ever be undertaken on the aircraft without informing the engineers of your plans

Building 85 is an aircraft hangar
Fire alarms tests are on Monday mornings
If you discover a fire activate the nearest alarm (red circle)
If you have time ring 01234 752999 to report a fire, location building 85/Hangar 1
Please leave the building by the emergency exits (red arrows) and muster at AP30 on grassed area in front of Framatome/BHR building
Remember to show the Assembly points on your walk to the lab
Point out where the first aid kits are
If for any reason any of the gas alarms in the cabin sound. Please leave immediately and report to the engineers.
Point out where the aircraft is usually parked
To access the aircraft via the best route a dynamic risk assessment will need to be undertaken take into account:

Look out for slips and trip hazards
Be aware of protrusions from aircraft i.e static wicks
Do not touch any of the aircraft
Do not walk under aircraft wings and be aware aircraft parts can overhang walkways, generally stay out of the footprint of other aircraft

Photography is not allowed in the hangar without prior permission of the airport
Point out where the toilets are
Hangar opening times are between 9am and 5pm
Car park for the hangar is closes between 6.30 and 7pm overnight

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FAAM Tool kits

FAAM tool Control Proceedures

Aircraft tool kit (right) kept in the hangar, for use on the ARA only. The detachment tool kit (below) is kept in the hold.

Place your name on a row and place a tag in the place of the tool you have taken out. You may sign out more that one row. Disinfect the tag before and after use and then replace them.

Do no loan out, swap or borrow tools from anyone else.

If you misplace a tool or drop and can’t find a nut or bolt, or any FOD on the aircraft you must let Avalon engineering know.

This tool kit is kept locked on board the aircraft and is populated and controlled by the Airtask Cabin Crew, who will issue tools as required in flight.

Detachment tool kit

Aircraft toolkit

If you require a tool that is not in the FAAM toolkits it must be cleared onto and off of the aircraft everytime it is used by Avalon Aerospace

There are 3 tool kits.

Aircraft toolkit - top image
Detachment toolkit - bottom left
Airborne toolkit - bottom right

Ground based toolkits use a tool tag system.

Mark your name in an empty row.
You may remove the required number of tags, one for each tool (e.g. a socket, extension and a ratchet handle will be 3 tags not just one).
Tools can then be removed from the box, but must be replaced with tags.
On completion of tool use, they must be swapped back, and the tag returned to the board.
Tags may only be removed from the tool box to replace tools.
Names can be removed from the board once all tags are replaced.
Anybody needing more than 10 tool tags can enter their name twice.
Do not borrow tools from someone else on the aircraft.
Any missing tools must be reported to both Avalon and FAAM immediately.

The airborne toolkit is for minor work, tightening nuts, turning accessible pots etc. It is not for fixing instruments in flight or opening instrument cases (allowable instrument work is discussed later).

You must make a request to the flight manager, who in turn will request the toolkit from the SCCM if the work is deemed suitable.
The SCCM will alert the pilot of your intentions who will release or not release the toolkit.
You will need to sign for the tool you are using.

If you require a tool that is not in the FAAM toolkits it must be cleared onto and off of the aircraft everytime it is used by Avalon Aerospace

FAILURE TO FOLLOW THESE TOOL PROCEDURES MAY RESULT IN YOU BEING REMOVED FROM THE AIRCRAFT INDEFINITLY

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Instrument Paperwork - 1

Instrument Paperwork

This must be completed when any scientific equipment is moved or disturbed or when scientific equipment is removed from the aircraft.

The folder containing these forms is kept in the aircraft’s library, if you have any problems with this form or finding the book please speak to Avalon or a FAAM member of staff.

Avalon Aero

Scientific equipment forms part of the overall airworthiness of the aircraft. It has to be certified on installation and maintained so that it complies with the same airworthiness standards as it did when it was first certified. In order to do that there is a system in place to ensure the continuing Airworthiness of Scientific Equipment fitted to ARA. Instrument owners and operators form part of that system.

Important columns:

Column 3: Work that needs to be done, e.g. cylinder is empty removed for refilling.

Column 4: Work done, e.g. cylinder refilled

and refitted to the rack. Include a TSSE or CMM reference, this shows that you have carried out the work in accordance with current technical data.

Column 5: Signed by instrument scientist.

Column 6: Signed by the Certifying Engineer

Note: The statement at the bottom of the page is a certificate of release to service. It is a legally binding statement that states that the equipment has been maintained in accordance with the regulations in force and under the approval of Avalon Aero

The science equipment defect / work log must be completed when any scientific equipment is moved or disturbed or when scientific equipment is removed from the aircraft. This paperwork forms a day to day audit trail for instrumentation. They are inspected by the CAA.

These logs are kept in the aircraft's library
Must be completed when scientific equipment is moved, disturbed, removed from it rack or replaced. If in doubt fill it out.
Column 1 is an identifier
Column 2 is the date
Column 3 is the work you need to do such as

CCN removed for calibration
NOX gas cyclinder regulator need replacing with new certified one
Cloud probe removed for calibration

Column 4 Action taken such as

CCN calibrated and refitted
NOx gas cylinder regulator changed
Cloud probe refitted after calibration

Column 5 should be signed by the instrument scientist
Column 6 is signed off by Avalon.
Please remember to leave column 4 empty if you have not completed the work or returned the piece of kit. This is how the engineers manage change in the cabin.

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Instrument Paperwork - 2

Will be issued on the removal of a rack from the aircraft. It must be returned filled out with the rack to get your equipment refitted.

Please keep and attach all certificates of conformity for parts fitted or replaced.

This must be filled in on the return of your rack to Avalon Engineering. Even if nothing has been done or it has only been cleaned please state this.

Not normally used during a detachment as work carried out ‘on wing’ is recorded in the Scientific equipment log book.

The scientific equipment log book work card will be issued when your rack is removed from the aircraft. Please keep it with your rack. This paperwork forms an audit trail for instrumentation and racks when they are not at the Facility. They are inspected by the CAA.

This form must be filled in and delivered with your rack prior to refitting. If it is not, your rack will not go back onto the aircraft.
Even if no work has been undertaken in the period the rack was off the aircraft please fill in the form.
Please keep any equipment/spares certificates of conformity and produce copies with the form.
The sections, work required, action taken and parts replaced is self explanatory.

If you have any problems filling in any of these instrument forms please as a member of FAAM staff or Avalon Engineering to help out.

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Instrument work on the FAAM 146 - 1

Condition	Level of work
non flying day	major, minor, rectification
Pre-flight	minor, rectification
in flight	rectification

Major work - removal of instruments or parts thereof from racks, opening of instrument casing or replacement of major parts. Necessarily requires a Science Equipment Defect / Work log entry, and possibly LMC (Last Minute Change) corrections of aircraft weight and balance sheet sign off.

Minor work - replacement of consumables, including swapping of compressed gas cylinders (this work will also require a Science Equipment Defect / Work log entry and possibly a LMC), temporary installation of calibration and zero rigs.

Rectification - Tightening plumbing/fasteners, signal/LAN cables troubleshooting/re-routing, leak testing, adjusting flow controllers, potentiometers, software changes. Rectification does not include any major or minor work. Any physical work should be reflected in the flight log.

REPORT ANY MISSING TOOLS OR LOST OR DROPPED ITEMS SUCH AS NUTS AND BOLTS TO AVALON AERO!

There are some rules of thumb for what work is suitable at what times on the FAAM BAe-146.

In this section we will use three ‘generalised levels of work’ and three work conditions.

Major work includes removal of instruments from racks, opening of instrument casings or replacement of major parts, You will need to fill in the Science Equipment Defect / work log and possibly a last minute change to the aircraft weight and balance. Such work may well delay any flight if undertaken on a flight and might lead to the aircraft being grounded.
Minor work includes replacement of consumables such as compressed gasses, it will require and entry in the Science Equipment Defect / work log and possibly a last minute change to the aircraft weight and balance.
Rectification work covers such things as tightening fittings, re routing LAN cables, leak testing etc. Any physical changes should be reflected in the Science Equipment Defect / work log.

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Instrument work on the FAAM 146 - 2

On the ground on a non flying day:

Please ensure you have applied for and been granted access to work on the aircraft via the www.faam.ac.uk/forms/access.
No work can be undertaken without informing AvalonAero of your intentions and planned work.
Risk assessments, if required must be made available to FAAM and AvalonAero before any work commences.
All tools must be used in accordance with FAAM’s tool control policy.
A Science Equipment Defect / Work log entry must be filled in for every piece of work undertaken on the aircraft.
AvalonAero must be aware and have been shown what work you have undertaken on completion.

Failure to undertake all of these steps will result in the aircraft not being signed off to fly until they are completed to the satisfaction of AvalonAero.

On the ground pre-flight:

‘Pre-flight’ can be considered as the period in which the science equipment on the aircraft is powered up, calibrated and prepared prior to take off for a science flight. Nominally it is 2 or 4 hours. At this point, the aircraft configuration has been signed off. Any major modification to an instrument or rack will have knock on consequences to planned science, and must address the following:

All work must be agreed by AvalonAero, FAAM preflighter or flight manager, and the Mission Scientist*. You will be asked for a realistic time estimate of your work.
All tools must be used in accordance with FAAM’s tool control policy.
A Science Equipment Defect / Work log entry must be filled in for every piece of work undertaken on the aircraft.
AvalonAero must be aware and have been shown what work you have undertaken on completion.

*If the work is major and deemed possible by AvalonAero and FAAM the final decision should be made by the Mission Scientist as any science sortie might be delayed or jeopardised.

In the air:

Only instrument rectification work should be carried out in the air. A limited toolkit is available on request by the following route:

Inform Flight Manager of your need to undertake and the details of your rectification work. Flight manager will request the toolkit from SCCM if the work is deemed appropriate.
SCCM will follow Cabin Safety - Section 5.12 Aircraft Toolkit SOP.

Inform the Captain
Ensure the scientist has signed the tool out
Request the return of the tool prior to landing.

Just read this, it is important

On the ground on a non flying day:

Please ensure you have applied for and been granted access to work on the aircraft via the www.faam.ac.uk/forms/access.
No work can be undertaken without informing AvalonAero of your intentions and planned work.
Risk assessments, if required must be made available to FAAM and AvalonAero before any work commences.
All tools must be used in accordance with FAAM’s tool control policy.
A Science Equipment Defect / Work log entry must be filled in for every piece of work undertaken on the aircraft.
AvalonAero must be aware and have been shown what work you have undertaken on completion before you leave.

Failure to undertake all of these steps will result in the aircraft not being signed off to fly until they are completed to the satisfaction of AvalonAero.

On the ground pre-flight:

‘Pre-flight’ can be considered as the period in which the science equipment on the aircraft is powered up, calibrated and prepared prior to take off for a science flight. Nominally it is 2 or 4 hours. At this point, the aircraft configuration has been signed off. Any major modification to an instrument or rack will have knock on consequences to planned science, and must address the following:

All work must be agreed by AvalonAero, FAAM preflighter or flight manager, and the Mission Scientist*. You will be asked for a realistic time estimate of your work.
All tools must be used in accordance with FAAM’s tool control policy.
A Science Equipment Defect / Work log entry must be filled in for every piece of work undertaken on the aircraft.
AvalonAero must be aware and have been shown what work you have undertaken on completion.

*If the work is major and deemed possible by AvalonAero and FAAM the final decision should be made by the Mission Scientist as any science sortie might be delayed or jeopardised.

In the air:

Only instrument rectification work should be carried out in the air. A limited toolkit is available on request by the following route:

Inform Flight Manager of your need to undertake and the details of your rectification work. Flight manager will request the toolkit from SCCM if the work is deemed appropriate.
SCCM will follow Cabin Safety - Section 5.12 Aircraft Toolkit SOP.

Inform the Captain
Ensure the scientist has signed the tool out
Request the return of the tool prior to landing.

CB resetting protocole To re-iterate the procedure that must be followed when any instrument experiences a fault which causes the activation of a circuit breaker in flight.

a. Any activation of a safety device (e.g. circuit breaker) must be reported to the Captain, and by extension the Mission Scientist and Flight Manager.

b. At the discretion of the Captain one attempt to reset the circuit breaker may be made.

c. No further attempts may be made upon a second activation of a circuit breaker and he equipment should be made safe.

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The Pan/Ramp/Apron

Building

146

The apron can be busy and dangerous, please always be vigilant as distractions can be hazardous.

Point out where Apron 1 is - this is where we usually work pre/post flight, this will be pointed out during the tour
When on the PAN be very aware of Slip and Trip hazards

GPU cables
Chocks
Spilt aviation liquids

Always wear a high viz Tabbard/Jacket done up at the front.
Explain what beacons are on an aircraft
Some Do’s and Don’ts

No smoking airside, ever
No use of mobile phones on the ramp
No roaming about on the ramp
Do not walk under the wings of any aircraft
Never pass behind running engines - The beacons on top and the wings are added warning of engine start up or running
Please do not access the pan is propellers are running
Never cross the double white lines between the pan and the taxiway - Point these out
If you see laser operation boards up, please do not approach, find the prelfighter and ask them if you can approach these areas
Any work done over 2m should be undertaken with equipment fitted with guardrails

FOD Foreign Object Damage/Debris is a potential source of catastrophic damage to aircraft. If you drop anything please pick it up, if you see anything please pick it up and dispose of all of it

The ramp is a very noisy environment we supply and suggest you wear ear protection

Tool control still applies when the aircraft is on the ramp

If you are applying for an airside pass, you will have to undergo computer based training by ResourceGroup, administered by AirTask to receive this pass

If you are applying for only an AirTask pass, you will receive an airside safety briefing

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H&S and Accident Reporting at FAAM

FAAM are committed to health and safety and to reporting accidents, incidents and near misses in an ongoing effort to ensure the facility is as safe as can be.

Please report and of the following as soon as is practicable to a FAAM member of staff and to your own institutes reporting system.

Please report any dangerous working activities.
Please report any near misses you are involved in at FAAM.
Please report any incidents you have been party to at FAAM.
Please report any accidents you have had at FAAM.

FAAM reports and stores all of its incidents, accidents and near misses with the University of Leeds Faculty of Environment here. This link is also available on our website in the health and safety section.

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Fitness to Fly 1

Should not fly when under the influence of psychoactive substances or alcohol or when unfit due to injury, fatigue, medication, sickness (see list below) or other similar causes. Or after the 36th week of pregnancy (32nd week for multiple pregnancy).

angina or chest pain at rest
any active communicable disease (see next slide)
decompression sickness after diving or 24 hours after diving
increased intracranial pressure
infection of the sinuses or of the ear and nose and eustachian tubes
recent myocardial infarction
recent stroke
recent surgery or injury where trapped air or gas may be present (e.g. abdominal trauma, gastrointestinal surgery, craniofacial and ocular injuries, brain surgery or eye operations)
severe chronic respiratory disease
breathlessness at rest
unresolved pneumothorax
sickle cell anaemia
psychotic illness, except where fully controlled.

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Fitness to Fly 2

Consequences:

To the individual - you might not get the appropriate medical attentions when needed in the air, any diversion might take you away from suitable medical services.

To the science - your condition may worsen on board and the aircraft has to return to base without fulfilling the science aims. If you transmit the illness to all on board you might possibly ground the aircraft for an extended period.

FAAM and AirTask operations reserve the right at all times to stop you from boarding the aircraft on evidence of any of the diseases/conditions laid out in this and the previous slide. If you arrive at the aircraft/facility under the influence of alcohol you will not be granted access.

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Health and Safety at FAAM

Detachment health and safety will be discussed in relevant briefings but the majority of the rules and guidance here holds away from base.

Please do not hesitate to ask questions.

If there is something you think we have missed in this presentation please let us know.

After the tour you will be asked to sign a form to say you have been given and have understood and will put into practice the guidance in this presentation.

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Resources

FAAM website: https://www.faam.ac.uk/

H & S: https://www.faam.ac.uk/visiting-faam/health-safety/

FAAM users: https://www.faam.ac.uk/visiting-faam/science-flyers/

Accident reporting: use this form

Contact FAAM: https://www.faam.ac.uk/people/

Contact FAAM Health and Safety: FAAM-hands@faam.ac.uk

Contact Avalon: https://avalonaero.co.uk/contact-us/

Contact Airtask: https://www.airtask.com/