�Supervisor Orientation 2019

About Our Program

-WELCOME TO CHS-

-WHAT IS AN ACADEMY-

-OUR STUDENTS-

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CHS By the Numbers

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1960 - Clairemont High Established

2015 - Transformation to CHS Wall-to-Wall Academy Pathways

920 students grades 9-12 enrolled this year at CHS

4 Academies

19 Career-technical courses offered

60 Interns (12th graders)

193 Mentees (11th Graders) for 2019-20

Goal: Minimum 70 Mentors

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Get to know our demographics at CHS...these are the types of students you are mentoring.

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• Ethnic Breakdown: 55% Latino | 40% Caucasian |>5% Other
• Socio-Economic: 60% on Free & Reduced Lunch Program
• Special Needs: 20% have IEP or SpEd identified
• 4 Year University Enrollment: 35%
• Community College Enrollment: 60%

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About Our Students

Small, supportive atmosphere focused on a career-theme

“School Witin a School”

∙ College & career ∙ CDE grant-funded

∙ Family environment

∙ Classes blocked together, close proximity

WHAT IS AN ACADEMY?

• Small learning community
• College & career prep
• Industry pathway
• Family environment

Students Grouped

• Select pathway

• 9^th-12^th

• Family Environment

• Motivational activities

• Leadership

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Teacher Team

• Interdisciplinary

• Committed to mission & goals

• Common prep

• integrate projects

• interventions

Curriculum Sequenced

• Industry-focused

• Integrate career tech

• Project-Based Learning

• Articulation & certifications

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Industry Partners

• Advisory Boards

• Mentorships

• Internships

• Job Shadows

• Guest Speakers

• Project advisors

• Field trips

“Small learning community”

∙ Family environment

∙ Classes blocked together, close proximity

Small, supportive atmosphere focused on a career-theme

Linked Learning Pathways

Our CHS Academies

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⇨ Go to CHS Academies Promo Video

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About Our Interns

-INTERN COURSEWORK-

-INTERNSHIP CLASS-

-ESSENTIAL SKILLS PREPARATION-

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12th Graders at CHS:

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• Each did 3 years in an Academy Pathway
• Course Sequence in either: Business, Engineering, Medical or IT
• All 12th Graders can take Exploratory Work Experience
• 25 Interns for Fall 2019 / 30 new interns for Spring Semester

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Our Interns

A New Trend:

High School Interns

The Internship Class

• Instructor: Tania Pena
• Coordinator: Liz Rush
• Semester Elective
• Instructor monitors students
• Instructor observations
• Tuesdays in class
• Internship Blogs & Presentations

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Essential Skills in Class

• Adaptability
• Analysis/Solution Mindset
• Collaboration
• Communication
• Digital Fluency
• Empathy
• Entrepreneurial Mindset
• Resilience
• Self-Awareness
• Social/Diversity Awareness

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Internship Supervisor Handbook

Please refer to your provided booklet.

Internship Fast Facts 2019-20

• Start Date: October 9
• End Date: January 17
• Work days: varies by intern: M, Wed, Th, F

-Student schedules depend on transportation & extra curricular

• 7.5 hrs/week minimum
• Class time 10:30 - 12pm; home period
• Start Time: 11:00 am (depends on transportation)
• End Time: varies by student

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���Objectives For Internships

• Give them a chance to contribute meaningful work
• Learn as much as possible
• Provide opportunities for interns to make social adjustments, teamwork
• Emphasize: following directions, attention to detail, accepting supervision, decision-making

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• Facilitate transition: school to employment

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• Graduate well-trained workers

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Student Responsibilities

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• Report to site on all indicated days, on time
• Notify supervisor and instructor if going to be absent or late
• Dress appropriately for worksite
• Maintain respectful, professional behavior at all times
• Meet regularly with supervisor to receive feedback
• Get weekly timecards signed by supervisor, submit in class

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Supervisor Responsibilities

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• Contact instructor immediately if student is absent or late
• Contact instructor regarding any behavior issues
• Train interns for site duties
• Schedule times to give feedback
• Sign weekly timecards
• Complete official evaluations

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*Consider: Providing student with reference letter at end of internship (if earned)

Instructor Responsibilities

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• Prepare students for internship
• Collect weekly time cards
• Monitor intern attendance and behavior
• Conduct weekly class lessons
• Make on-site intern observation visitations
• Assign student a semester grade based on internship participation

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Types of Internships

CC- Community Classroom

CVE – Cooperative Vocational Education

• Student is not paid
• Work Permits –not required
• Worker’s Comp. covered by San Diego County Office of Education
• Students attend 108 classroom hrs.

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• Student is paid
• Work Permit Required
• Worker’s Comp. covered by employer
• Students attend 108 classroom hrs.

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Training Agreements

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• Legal document releasing student from classroom to worksite
• Supervisor reads and signs
• Student signs and returns to instructor
• Instructor keeps on file for 3 years

Intern Participation Form

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• Form for parents

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• Emergency Contact Info

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• Standards

Individualized Training Plan

• Outlines duties, what skills intern will gain
• Supervisor & student discuss and list competencies (choose from list) that will be addressed in the workplace
• Supervisor signs
• Student signs and returns to instructor

How Interns Are Graded

• Forms Collected
• Time Card Hours
• Weekly Reflections
• Oral Presentations
• Supervisor Evaluations
• Attendance
• All Aspects of Industry Report

• Students & Parents Sign
• Students cannot be anywhere but at internship
• Course is graded

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Intern Parent Contract

• Punctuality
• Professionalism
• Courtesy

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Intern Standards of Conduct

Contact Info Form

• Do at first meeting
• Exchange contact information
• Determine exact start and end times
• Note days that student may not be able to attend or supervisor will be out of office
• Make 3 copies: student, supervisor, instructor

Work Schedule Calendar Form

• Do at first meeting
• Finalize start and end times
• Discuss weekly schedule
• Note school holidays and non-work days
• Make 3 copies: student, supervisor, instructor

Intern Orientation Checklist

• Recommended for first day on site
• Tour of Facilities
• Overview of company
• Department Specifics
• Safety
• Expectations
• Materials & Technology

Intern Time Sheets

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• Intern fills in hours each work day

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• Supervisor verifies carefully and signs off hours weekly

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• Student returns to instructor for points in course

A New Timesheet Verification method?

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• Using their paper timesheet, interns report hours weekly to an online form

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• Supervisors get viewing access to electronic submission and digitally sign
• Instructor can view

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Preview CHS Intern Timesheet Verification Responses Sheet

Worksite Evaluation

SUPER IMPORTANT TO RETURN

• Two formal evaluations of student interns - may be an online form instead
• Supervisor fills out form (for all that apply) and debriefs with student
• Supervisor signs
• Student returns to instructor for credit in course

Reference Letter Template

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• Once internship is over, student will request a reference letter if they feel they have demonstrated outstanding skills as an intern
• Supervisor’s option
• Supervisor may use provided template if they wish

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Internship Final Presentation Assignment

Final graded assignment for interns

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COMPANY/ORGANIZATION

• 1: Brief Overview and History of Company/ Organization
• 2: Company/Organization Basic Info
• 3. Essential Skills
• 4. Strengths and Weaknesses

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MY INTERNSHIP EXPERIENCE

• 8. My Job Position
• 9. Accomplishments & Contributions
• 10. What I Learned
• 11. Conclusion

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Supervisor Feedback Form

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• Feedback on program
• Tips for next year

Internship Interviews

Internship Interview Process

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• Each interviewer sees between 2-6 interns (schedule included)
• Please stick to schedule
• Interns doing many interviews - sell your job!
• Ranking Form: rank students in order you would like to hire them and submit before leaving
• Final Placement matches made by instructor & coordinator
• You will receive an email with “recommend you offer to…”

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Intern Ranking Form

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• Who would you take? +
• Who wouldn’t you take? –
• Who are your top choices? Rank in order, 1= first choice. Can rank multiple students same rank (ie, all could be a 1)
• Write in as much feedback as possible

Thank You, Supervisors!

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ANY QUESTIONS?

Choose Your Table!