CALPADS Quarterly Updates

January 2023�

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Tony Thurmond

State Superintendent of Public Instruction

Housekeeping

• All participants are muted
• Type your questions in the Q&A
• You can give a “thumbs up” vote to any question so that it’s given a higher priority in the queue
• We will attempt to answer all questions, any unanswered questions will be followed up in a frequently asked questions document forwarded to all participants
• THIS MEETING WILL NOT BE RECORDED
• If you are having audio issues:
• Click the microphone icon in the bottom left hand corner of the Zoom window and select “Switch to phone audio” and call in using the information provided

CALPADS Quarterly Updates January 2023

Accessing PowerPoint and Resources

• All materials for the Quarterly Update Meetings will be available at the following CDE Box Site Link:
• https://cde.box.com/s/8jik08dqnnaksw8hmgnj6d0wb1xc982s

CALPADS Quarterly Updates January 2023

Presenter Information

Education Data Management Division

Shana Yeary, Interim Education Administrator

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Special Education Division (January 3, 2023)

Brandi Jauregui, Information Technology Specialist

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CALPADS Quarterly Updates January 2023

Advisory Staff

California School Information Services (CSIS)

Martha Friedrich, Client Services

Angela Ratty, Client Services

Rima Mendez, Requirements Management

Heather Cota, Requirements Management

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CALPADS Quarterly Updates January 2023

Agenda

• Fall 1
• Deadlines
• High Priority Defects
• Special Education-Related Topics
• Update on the SPED Redesign Project
• Coming Soon!
• Fall 2
• Deadlines
• Data use and consequences
• CALPADS Data for Assignment Monitoring Workshops
• Status of Data Discrepancy Reports
• On the Horizon – Fall 2023-24
• Discussion Item
• Results of September LEA Survey
• CALPADS Weekly Communication

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CALPADS Quarterly Updates January 2023

Fall 1

CALPADS Quarterly Updates January 2023

Fall 1 Deadlines

• Amendment window closes January 20, 2023
• SPED and SSRV errors that were previously switched to warnings were reverted to FATAL errors on December 20, 2022
• CALPADS Flash #246 - CALPADS Update FLASH #246 - California Longitudinal Pupil Achievement Data System (CALPADS) (CA Dept of Education) - LEAs that have an LEA Approval or a SELPA Approval status on a revision dated between November 30 and December 20 need to disapprove that revision and work on a most recent "Revised Uncertified" revision to view and clear errors that have now been reverted to Fatal.

CALPADS Quarterly Updates January 2023

High Priority Defects

• Expected fix 1/17/2022
• 6468 - Fall 1 SN: Exited student included in SPED 16.xx reports
• 6467 - SPED0591F1 - triggers on incorrect meeting types

CALPADS Quarterly Updates January 2023

Reminder - Extension for Free or Reduced-Price Program Records

• CALPADS Flash 242
• NSLP applications or Alternative Income Information Forms received and date stamped on or before 11/30, regardless if application was approved before or after 11/30 will be considered eligible for LCFF apportionment. HOWEVER, in order for these records to count on Report 1.17, the NSLP Program Start date should be on or before October 31st.
• CALPADS Update Flash #242 - California Longitudinal Pupil Achievement Data System (CALPADS) (CA Dept of Education)

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CALPADS Quarterly Updates January 2023

Special Education-Related Topics

CALPADS Quarterly Updates January 2023

SPED File Redesign

• File formats were changed slightly, but have been finalized and can be found in the meeting materials folder:
• https://cde.box.com/s/8jik08dqnnaksw8hmgnj6d0wb1xc982s
• Notable changes
• Settlement Agreement Indicator has been REMOVED – no longer being proposed for collection
• SELPA Code has been added to all file types
• User acceptance testing is slated to begin in March 2023
• Expected to be pushed into production September 2023

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CALPADS Quarterly Updates January 2023

Coming Soon for Special Education Data Coordinators

• Regional training specifically for special education data coordinators and SELPA staff
• Special Education Data Guide for 2023-2024

CALPADS Quarterly Updates January 2023

Fall 2

CALPADS Quarterly Updates January 2023

Fall 2 Deadlines

• NO AMENDMENT WINDOW!!
• Deadline is February 24, 2023

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CALPADS Quarterly Updates January 2023

How are the Fall 2 Data Used?

CALPADS Quarterly Updates January 2023

What are the consequences for not certifying Fall 2 data?

• LEA may be selected for Williams Monitoring
• Staff and Course Data will not be available for use in:
• Priority 1 – LCAP (may also be used in the California School Dashboard in future years)
• Assignment Monitoring though CalSAAS
• School Accountability Report Card
• Teacher Assignment Monitoring Outcomes
• DataQuest Staff and Course Reports

CALPADS Quarterly Updates January 2023

Assignment Monitoring Trainings

• January 23, 2023 – Alameda County Office of Education
• January 30, 2023 – San Diego County Office of Education
• January 31, 2023 – San Bernardino County Office of Education

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• CALPADS administrators in these counties are encouraged to attend with their curriculum and instruction, and credentialing staff

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CALPADS Quarterly Updates January 2023

Fall 2 Assignment Monitoring Resources

• CALPADS Code Sets - https://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
• CALPADS listserv - https://www.cde.ca.gov/ds/sp/cl/listservs.asp
• CALPADS FAQs - https://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp
• TAMO Reports - https://www.cde.ca.gov/ds/ad/tamoinfo.asp
• PEAT - https://www.cde.ca.gov/pd/ee/peat.asp
• CTC Appropriate Credentials - Appropriate Credentials for CALPADS Course Codes
• Admin assignment manual - https://www.ctc.ca.gov/docs/default-source/credentials/manuals-handbooks/administrator-assignment-manual.pdf
• CTC listserv - CTC News Email List (ca.gov)
• Credential FAQs - https://www.ctc.ca.gov/credentials/faq/faq-general

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CALPADS Quarterly Updates January 2023

Data Discrepancy Status

CALPADS Quarterly Updates January 2023

Data Discrepancy Reports

• Data Discrepancy user interface and extract of errors are expected to become available after Fall 2 submission closes (tentatively end of March)
• The purpose of the Data Discrepancies is to:
• Run data discrepancy checks on data in the Operational Data Store BEFORE the submission window opens
• Identify data discrepancies that will become Certification Data Discrepancies for specific submissions (e.g., Fall 1, Fall 2, EOY)

CALPADS Quarterly Updates January 2023

Fall 2023-24 Changes

CALPADS Quarterly Updates January 2023

Parent/Guardian Highest Education Level

• Beginning Fall 2023, Parent/Guardian Highest Education Level will be collected for both Parent/Guardian 1 AND Parent/Guardian 2 in the Student Information (SINF) File if both Parent/Guardian fields are populated
• The Socio-Economically Disadvantaged subgroup calculation will now include:
• Students eligible for free or reduced-price meals AND
• Students where BOTH Parents/Guardians are NOT high school graduates

CALPADS Quarterly Updates January 2023

Parent/Guardian Names

• Beginning Fall 2023, if the First Name is populated for a Parent/Guardian, then the Last Name will be REQUIRED to be populated and vice versa
• LEAs are encouraged to analyze the parent/guardian name data in their student information systems to ensure that both First and Last Name fields are populated

CALPADS Quarterly Updates January 2023

New Language Codes

• New expanded Language Code set will be implemented for the 2023-24 academic year
• New code set can be found in the meeting materials folder: https://cde.box.com/s/8jik08dqnnaksw8hmgnj6d0wb1xc982s

CALPADS Quarterly Updates January 2023

New Transitional Kindergarten Grade Level

• Beginning with school year 2023-24, LEAs must submit a new grade level of “TK” for students attending transitional kindergarten.
• The existing TK program will be retired.

CALPADS Quarterly Updates January 2023

Discussion Items

CALPADS Quarterly Updates January 2023

Recent LEA Survey

• Results of the survey are available in the meeting materials folder: https://cde.box.com/s/8jik08dqnnaksw8hmgnj6d0wb1xc982s
• CDE staff are utilizing the survey responses to prioritize future system improvements

CALPADS Quarterly Updates January 2023

CALPADS Weekly Communication

• The CALPADS Weekly Communication was a communication tool that was implemented during the File Submission redesign implementation

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• POLL: Do you still find the CALPADS Weekly Communication useful?

CALPADS Quarterly Updates January 2023

Next Quarterly Update Meeting

• March 7^th and 8^th, 2023

CALPADS Quarterly Updates January 2023

Additional Questions

CALPADS Quarterly Updates January 2023