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Counselor Training

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SUPPORT CENTERS

Madison City Support Center

Carolyn Harvey - Director

University of Alabama Support Center

Nellie Christian - Director

Troy University Support Center

Casey Mack - Director

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COMMUNICATION

  • Review Emails
    • Alert Reports
    • Drop Reports
  • Weekly Newsletters
  • Quarterly Newsletters
  • Website

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FRANCHISE MODEL

What is the Franchise Model?

  • Free content for schools.
  • School provides teacher and runs the course from own Schoology instance
  • School is responsible for course and posts the grade

Why use the Franchise Model?

  • Transfer students
  • Students who cannot complete course because of extreme circumstances
    • Example: medical emergency
  • Teachers new to the field/content area
  • Supplemental Content for teachers
  • Credit Advancement

Directions for downloading content: ACCESS Franchise Model Request

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COUNSELORS

  • Enroll and/or drop students
  • Serve as the main contact person
  • Serve as liaison between stakeholders
  • Monitor student progress in PowerSchool Cross LEA Current Grades
  • Provide a list of IEP, 504, EL students for plan uploads in PowerSchool Special Programs
  • Provide ACCESS information to student and parents

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STEPS TO ENSURE FACILITATORS

ARE LINKED TO STUDENTS IN SCHOOLOGY

  1. Add an Existing Staff Member as ACCESS Facilitator in PowerSchool.**Staff Type does NOT count in State Reporting.**�
  2. Submit the names, email addresses, and ALSDE ID numbers of SY24-25 Facilitators on your Facilitator Link.�
  3. Facilitators must complete ALSDE Facilitator Training annually

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POLICIES

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STUDENT ORIENTATION

  • Student Orientation takes place at the beginning of each ACCESS Course.

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  • Before a student can access materials and course content, students must complete and submit:
    • ACCESS Student Orientation Acknowledgement sheet
    • Student Information sheet

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ACCESS SPECIAL PROGRAMS

ALL IEPs, 504 Plans and EL Plans MUST be submitted to ALSDE through PowerSchool Special Programs.

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  • Counselors MUST provide a list of ALL students in these programs enrolled in ACCESS to your school/district person responsible for sending envelopes to Special Programs within one week of enrollment.
  • ACCESS teachers will communicate with Facilitators about student progress.
  • Consider having a Case Manager as a certified Facilitator to help monitor progress and accommodations.
  • ACCESS does NOT offer Essentials Courses and courses CANNOT be modified. (consider using the Franchise Model)

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ACCESS SPECIAL PROGRAMS - PROCESS

  1. Counselor notifies the local school/district representative with the names of enrolled ACCESS students in Special Programs.
  2. Local school/district representative sends envelope to ALSDE. �Sending IEP, 504, EL Plans to ACCESS
  3. Support Center notifies the teacher of the students with Special Programs documents in PowerSchool Special Programs.
  4. Teacher accesses document of their students through PowerSchool Special Programs and provides required accommodations.

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�TESTS AND EXAMS

  • ACCESS tests and exams will be password protected.
  • Student Testing must be proctored by staff at the LEA.
  • Every student MUST take all Term Exams.

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  • *Students with specialized plans indicating that exams are exempt take precedence over this policy*��

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CREDIT RECOVERY (CR) STEPS

  • Your school MUST send in a signed copy of the Credit Recovery Assurance Form to your Support Center.�Credit Recovery Assurance Form

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  • Ensure your students have finished the full course and received at least a grade of 40 or higher for the portion they are requesting.�
  • Enroll students into the correct Credit Recovery (CR) course (high school core classes only)

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  • Students can only earn a max score of 70 in CR courses

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  • Students now get more than one attempt on CR Unit Tests

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  • When a student completes a Unit Test, the next Unit Test will instantly become available

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GRADES

  • Current Averages can only be seen in PowerSchool Cross LEA Current Grades
  • Facilitators and students can see individual grades in Schoology
  • School districts can choose to enable parents and students to see grade averages in PowerSchool via a parent/student portal�Note: Grades cannot be viewed in the PowerSchool app
  • Viewing Cross LEA Current Grades

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GRADE APPEAL PROCESS

  • Contact your Support Center’s Director within 30 days of the end of the term, if there is a final grade appeal:
    • Madison City Support Center: Carolyn Harvey cdharvey@madisoncity.k12.al.us
    • Troy University Support Center: Casey Mack cbmack@troy.edu
    • University of Alabama Support Center: Nellie Christian jgchristian@ua.edu
  • Final grade appeals will be handled by the Support Center on an individual basis for students with extenuating circumstances.

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TRANSFER STUDENTS

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STUDENT WITHDRAWING FROM YOUR SCHOOL

  • DROP students from CrossLEA enrollments (ACCESS) before they leave your school.
  • The new school can enroll the student in the same section. The student’s work will repopulate in the previous section upon re-enrollment.

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TRANSFER STUDENT ENROLLING IN YOUR SCHOOL

  1. Contact Savannah Mathews: samathews@troy.edu

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  • Provide the following:
    1. Student Name and SSID
    2. Course and Term Needed
    3. Transfer Grade�
  • Enroll student in section provided by the Support Center.�
  • Support Center will communicate with the teacher to determine where the student should begin. They will also send the transfer grades to the teacher. This grade will be put in place for each item the student does NOT need to submit.

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ENROLLMENT PROCESS

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ENROLLMENT PROCESS IN POWERSCHOOL

1. Make sure you are in the correct academic year

2. Select the Student you want to enroll.

3. Go to School Enrollment>Cross LEA and select Enroll in Another LEA

4. Select the following:

LEA: ACCESS

School Where Class Is Held: (Choose your Support Center)

Select Facilitator: (Choose the Correct Facilitator)

Enrollment Date: (Must be at least the first day of the term)

5. Search for the Course needed.

6. Double check the Section Number for correct Term and Portion.

7. Click Enroll. �*If you selected the incorrect facilitator, contact your Support Center. DO NOT DROP THE STUDENT*

8. After start date, the class will populate into Schoology within 24 hours

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MASS ENROLLMENT

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USING MASS ENROLLMENT:�ENROLLING MULTIPLE STUDENTS AT ONE TIME

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TERMS EXPLAINED

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TRADITIONAL TERMS

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BLOCK TERMS

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CREDIT RECOVERY TERMS

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ALSDE-CROSS LEA STATUS REPORT

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  • An Enterprise Report is designed to give status updates and information surrounding students involved in a cross LEA enrollment.
  • Contact your district administrators:
    • for permissions to view Enterprise Reports
    • for training

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ALSDE-CROSS LEA STATUS REPORT