For Supervisors
TIME SHEET REVIEW
AGENDA
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PURPOSE
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USING IT
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MORE
Why we invested in the America Learns Impact Suite for you
How you’ll use the Impact Suite’s Time Sheet service
Questions and where to turn for help
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Our People
You mean so much to us, and our investment in your awesomeness is what fuels our impact. You need the right tools.
2
Our Time
We looked long and hard to find the easiest, most efficient system out there.
We don’t have time to waste.
3
Our Hearts
The ideas, innovation and effort that you create daily is at the heart of everything we do. We’ve got to harness that to keep getting better.
4
Our Data
Our data can teach us and shine a light our impact. (Yes, even time sheet data!!!)
Our America Learns Impact Suite makes sure we have time to learn.
WHY WE INVESTED IN AMERICA LEARNS FOR YOU
using it
CREATE YOUR PASSWORD
WHEN AN ACCOUNT HAS BEEN CREATED FOR YOU, YOU’LL GET AN EMAIL LIKE THIS:
Click the link to access the home page and login.
Use this link to create your password:
TIME SHEET FLOW
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Get Notified
America Learns will send an email notification when a Member submits or resubmits a time sheet.
Log In
Log in to America Learns.
Approve/Reject
Approve or reject Member time sheets.
Get On With Your Day
You’ve got important things to do.
Time sheets shouldn’t get in the way.
America Learns will send an email notification when a Member submits or resubmits a time sheet.
GET NOTIFIED
Use this link to access the time sheet:
LOG IN
If you aren’t logged in, you’ll do that here:
When the time sheet opens, you’ll see a day-by-day breakdown of that member’s time.
APPROVE/REJECT SHEETS
Reviewing Time Sheets
Our Categories: Service
When to Use Them
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On-Site
Approved Alternative Service
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Copy the slide from your customized member deck!
Our Categories: Training
When to Use Them
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Description of when to use this option.
Category
When to use it.
Description of when to use this option.
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Copy the slide from your customized member deck!
Our Categories: Fundraising
When to Use Them
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Copy the slide from your customized member deck!
At the bottom of the sheet, you’ll see:
1) A summary of Totals for This Period
2) The Audit Trail
APPROVE/REJECT SHEETS
Reviewing Time Sheets
To Approve it:
1) Click the Approval button.
2) Sign the sheet.
3) Click Submit.
APPROVE/REJECT SHEETS
Approving a Sheet
To Reject it:
1) Click the Do Not Approve button and enter a detailed reason, which the member will use to correct any mistakes.
2) Sign the sheet.
3) Click Submit.
4) An email will be sent to the Member notifying them that they need to correct their sheet.
APPROVE/REJECT SHEETS
Rejecting Sheets
action center�time sheets
LOG IN
YOU WILL LOGIN TO YOUR AMERICA LEARNS WEBSITE HERE:
https://americalearns.net/xxxx
Save this address to your favorite web browser (Chrome, Firefox, Explorer, etc.).
AfterZone AmeriCorps at PASA | |
AmeriCorps Accessing Home | |
Cowden Street Collaborative | |
Family Service of Rhode Island CORE | |
Farm Fresh Rhode Island | |
Highlander Charter School | |
Parents as Partners | |
SAGA Education | |
Teach For America, Inc. | |
TerraCorps | |
Trinity Academy for the Performing Arts |
ACTION CENTER
The Action Center is designed to connect you to the items in your Impact Suite that need your immediate attention.
To access your Action Center, follow these steps:�
ACTION CENTER: Time Sheets (Screening)
To access time sheet waiting your approval:�
ACTION CENTER: Time Sheets (Other Features)
Here are some other things you can do in this space:
useful reports
1) In your Mission Control, go to Time Sheets.
2) Click View site data.
TRACK & REPORT
Finding Members Who Need to Submit Sheets
1) Choose your template from the drop-down menu.
TRACK & REPORT
Finding Members Who Need to Submit Sheets
2) Click Members Who Need to Submit Sheets.
1) Choose how you would like to view the report:
3) Use America Learns to email individuals by clicking the icon or click Email All Members Displayed Above to communicate with a group.
TRACK & REPORT
Finding Members Who Need to Submit Sheets
2) Choose which members to review.
more tips
To email or text Members:
1) Log in
2) On the left, in your Mission Control, click Manage Members, Staff and Your Account.
3) Find the Communications Portal.
4) The system will copy you on any emails you send, and any replays will come to your username (email address).
COMMUNICATE
Use America Learns to Communicate with Your Members
ALERTS AND REMINDERS
TIME SHEET AVAILABLE TO SCREEN
You’ll get an email from the system whenever your Member(s) submits a new time sheet for your review.
TIME SHEET IS RESUBMITTED
You’ll get an email from the system whenever your Member(s) resubmit a sheet you or another member of your team has rejected.
LATE TIME SHEETS
You’ll get an email when sheets are overdue for screening.
OTHER COMMUNICATIONS
Our team will use America Learns to blast out other important communications via email/text.
DESIGNED TO BE CONVENIENT
ANYWHERE THERE’S AN INTERNET CONNECTION
COMPUTERS
EASY TO USE ANYWHERE
SMART PHONES
TABLETS
QUESTIONS
?
getting support
Need Help?
WHERE TO TURN FOR HELP
WE ARE HERE FOR YOU
CALL US
NAME:
EMAIL:
PHONE:
TEXT:
NAME:
EMAIL:
PHONE:
TEXT:
ENTER YOUR CONTACT INFO HERE.
You are the first line of support for your supervisors.
For Programmatic Support reach out to Amanda.
For any tech issues, email us at support@americalearns.net