FAMILY AND MEDICAL LEAVE ACT
Richard A. Schwartz
Schwartz Law P.L.L.C.
19 West Hargett Street, Suite 1000
Raleigh, NC 27601
(919)-821-9011
© 2023 Schwartz Law P.L.L.C.
PANC
Fall Conference
Asheville, NC
October 11, 2023
FMLA
You may need to know about the Family and Medical Leave Act (FMLA) if:
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FMLA
You may need to know about the Family and Medical Leave Act (FMLA) if: (cont.)
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THE FAMILY AND MEDICAL LEAVE ACT OF 1993 (FMLA) AS AMENDED, ALLOWS ELIGIBLE EMPLOYEES TO TAKE UP TO 12 WORKWEEKS OF UNPAID, JOB PROTECTED LEAVE
IN A 12-MONTH PERIOD
FMLA BASICS
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WHO IS ENTITLED?
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AMOUNT OF LEAVE REQUIRED
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REASONS TO REQUEST LEAVE UNDER FMLA
The birth of a child and to care for the child
Placement of a child with the employee for adoption or foster care
Care for spouse, child, or parent of employee if such relative has a serious health condition
A serious health condition of the employee such that the employee cannot perform the functions of his/her position
Military family leave
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BIRTH OR PLACEMENT OF A CHILD
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WHO QUALIFIES AS A FAMILY MEMBER?
PARENT
SPOUSE
SON OR DAUGHTER
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WHAT QUALIFIES AS A SERIOUS HEALTH CONDITION?
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CONTINUING TREATMENT BY A HEALTH CARE PROVIDER
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“TREATMENT”
MAY INCLUDE (ALL OTHER CONDITIONS MUST BE MET)
DOES NOT INCLUDE
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MILITARY FAMILY LEAVE
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COVERED ACTIVE DUTY
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COVERED INDIVIDUALS FOR MILITARY LEAVE
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EXIGENCY LEAVE ALLOWED FOR
CALL OR ORDER SEVEN OR LESS CALENDAR DAYS PRIOR TO DATE OF DEPLOYMENT
NEED ARISES FROM THE ACTIVE DUTY
OFFICIAL CEREMONY, PROGRAM, OR EVENT SPONSORED BY MILITARY
UP TO FIVE DAYS FOR EACH INSTANCE OF COVERED MILITARY MEMBER’S REST AND RECUPERATION
NECESSARY DUE TO CIRCUMSTANCES ARISING FROM ACTIVE DUTY
OFFICIAL CEREMONY OR PROGRAM SPONSORED BY MILITARY FOR 90 DAYS AFTER TERMINATION OF ACTIVE DUTY
TO ADDRESS EMPLOYEE’S ABSENCE DUE TO ACTIVE DUTY
OTHER EVENTS ARISING OUT OF ACTIVE DUTY, LEA AND EMPLOYEE MUST AGREE TO NATURE, TIMING, AND DURATION
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DETERMINING THE 12-MONTH LEAVE PERIOD
The employee may choose any one of the following methods for determining the 12-month period in which the 12 weeks of leave entitlement occur. The alternative chosen must be applied consistently and uniformly to all employees.
Districts shall communicate their method of determining the 12-month leave period to its employees.
Cite: N.C. Public Schools Benefits and Employment Policy Manual, 8.2.4.
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LIMITATIONS ON LEAVE
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EMPLOYER RESPONSIBILITES
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Employers must maintain any employer-paid health benefits while the employee is on FMLA leave.
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PAID LEAVE AS FMLA LEAVE
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NOTICE REQUIREMENTS
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EMPLOYER �NOTICES
The standard Notice of Eligibility and Rights and Responsibilities created by the U.S. Department of Labor’s Wage and Hour Division can be found here
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TIME REQUIREMENTS FOR NOTICE
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If employee fails to give notice, FMLA may be delayed or denied.
CERTIFICATIONS OF NEED FOR LEAVE
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FMLA DOES NOT PREVENT EMPLOYERS FROM TERMINATING EMPLOYEES WHO WOULD OTHERWISE BE TERMINATED. EMPLOYERS MAY TERMINATE ANY EMPLOYEE PROVIDED THERE IS A LEGITIMATE, NON-DISCRIMINATORY REASON. THIS INCLUDES REDUCTION-IN-FORCE.
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RETURN TO WORK
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LIMITATIONS ON SPOUSES �WORKING FOR THE SAME EMPLOYER
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LIMITATIONS ON SPOUSES –�WORKING FOR THE SAME EMPLOYER
For which FMLA-qualifying leave reasons are spouses subject to the combined limitation?
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LIMITATIONS ON SPOUSES –�WORKING FOR THE SAME EMPLOYER
Which FMLA-qualifying leave reasons are not subject to the combined limitation?
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LIMITATIONS ON SPOUSES –�WORKING FOR THE SAME EMPLOYER
Example 1:
Mary and Juan are married, FMLA-eligible employees, who work for the same employer. After Mary gives birth to their daughter, she uses six workweeks of FMLA for her own serious health condition and two workweeks of FMLA leave for bonding with her newborn baby, Anna. In the same 12-month period, Juan also wishes to use leave to bond with his infant daughter.
How many workweeks of FMLA leave may Juan take?
Birth and bonding with a child is a combined leave category for spouses who work for the same employer. Juan and Mary are limited to a combined total of 12 workweeks in a 12-month period for the birth of their daughter and for bonding with their child, and Mary has used two of the 12 workweeks of leave available to the couple for this leave reason.
Juan may take up to 10 workweeks of FMLA leave for the birth of his daughter and to bond with his child.
If Juan uses ten workweeks of FMLA leave available to bond with Anna, he may use up to two workweeks of leave for non-combined FMLA-qualifying leave reasons, such as caring for Mary if she has a serious health condition.
Source: USDOL Fact Sheet #28L
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LIMITATIONS ON SPOUSES –�WORKING FOR THE SAME EMPLOYER
Example 2:
Morgan and Taylor are married, FMLA-eligible employees, who work for the same employer. Taylor takes 11 workweeks of FMLA leave to care for her father who has a terminal illness. Later in the same 12-month period, Morgan learns that her mother will need several weeks of care while recovering from hip replacement surgery. Morgan has not used any FMLA leave during the 12-month period.
How many workweeks of FMLA leave may Morgan take to care for her mother?
Leave to care for a parent with a serious health condition is one of the combined leave categories for spouses who work for the same employer. Morgan and Taylor are limited to a combined total of 12 workweeks in a 12-month period for the purpose of caring for a parent. Taylor has already used 11 workweeks of FMLA leave to care for her father, leaving a balance of one workweek for Morgan to use to care for her mother.
Morgan may take no more than one week of FMLA leave to care for her mother with a serious health condition.
In this example, if Morgan uses one week to care for her mother, she would have 11 workweeks of FMLA leave available to use for non-combined qualifying FMLA leave reasons.
Source: USDOL Fact Sheet #28L
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29 CFR § 825.600�SPECIAL RULES FOR SCHOOL EMPLOYEES
29 CFR § 825.600 APPLIES TO:
EMPLOYEES
OF
BUT NOT EMPLOYEES OF
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29 CFR § 825.601-.603 ONLY COVER “INSTRUCTIONAL EMPLOYEES”
INCLUDES
DOES NOT INCLUDE
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INTERMITTENT LEAVE AND REDUCED SCHEDULE LEAVE: 29 CFR § 825.601
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29 CFR § 825.601 �NOTICE REQUIREMENT
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��NOTICE REQUIREMENTS�IF THE REASON IS FOR
BIRTH/ADOPTION/FOSTER CARE
PLANNED MEDICAL TREATMENT
ACTIVE DUTY OF A FAMILY MEMBER
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29 CFR § 825.602: EMPLOYER MAY REQUIRE LEAVE TO CONTINUE THROUGH THE END OF AN ACADEMIC TERM WHERE:
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29 CFR § 825.603: DURATION OF �FMLA LEAVE
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29 CFR § 825.604: RESTORATION TO AN “EQUIVALENT POSITION”
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NON-RETALIATION
It is unlawful for employer to interfere with, restrain, or deny the exercise or attempt to exercise any right under the FMLA, or to discharge or discriminate against anyone for opposing any practice or because of their involvement in any proceeding related to the FMLA.
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RELEVANT CASE LAW
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RELEVANT CASE LAW, CONT.
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TIPS AND TAKEAWAYS
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TIPS AND TAKEAWAYS
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TIPS AND TAKEAWAYS
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TIPS AND TAKEAWAYS
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HELPFUL RESOURCES
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THANK YOU
Any questions?
No, you cannot take FMLA leave because you are mentally exhausted from learning about FMLA…
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