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Buckingham RUFC AGM

24^th April 2023

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^{Welcome from our President – Alan Leach}

Agenda

Minutes of 2022 AGM

• Buckingham RUFC Ltd Minutes AGM Monday 25^th April 2022 8.00 pm
• Distributed by website and to VP membership by mail. Available by hard copy in evening of 24^th 2023 AGM.
• Approval request.

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Agenda

Apologies

• Will Landon
• Anthony Flack
• Dan Fellingham

Operations & Capital Project report

• Bar
• Now fully staffed
• EPOS system to be installed
• Hires
• Two main hires – Slimming World (Tues) and art club (Thurs)
• Occasional functions
• Events
• Hugely successful Beer festival; Harpers Day; Winter Ball
• Fundraising Music and race nights
• Comedy night 2/6 – more to come
• M+Js lunch, Christmas and Halloween parties
• Social media

Operations & Capital Project report

• Kitchen
• 5* food hygiene rating
• 2 new cookers, warming cabinet, shelf unit and redecorated
• Buildings
• Installed partition in old CR block to allow segregation of changing rooms
• Plumbing upgrades to commence shortly
• Energy efficiency review undertaken; report awaited
• Grounds
• 2022 remedial works to pitches; 2023 now started
• P4 moved to accommodate new flood lit training area
• Small extension to car park
• Repair/Upgrade posts and floodlights on MMPF this summer

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• Workforce Day – Sunday 21^st May 10am-4pm

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Operations & Capital Project report

• Capital Projects
• Club Development Plan (see website)
• Current focus on improving built facilities

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• Current priorities
• Solar PV install this summer
• Refurb CR toilets and create dedicated physio room
• Upgrade floodlights on P3
• Refurb / extend changing facilities
• Moreton Road housing development – 2 x floodlit rugby pitches
• Extend club house

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• Pursuing RFU (and other) grant funding opportunities
• Section 106
• Fundraising…

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Rugby Report

• Key Highlights 
• Ladies 1XV promoted to Championship (probably North) again - fantastic achievement 
• 2XV finished 2nd in the league behind Quinn’s
• 17 2XV players and 4 academy players represented Mens 1XV and a number of girls represented at Ladies 1XV level
• Guy James stands down as Academy Team Manager after 12 years - big thank you
• Increase in squad numbers across minis and juniors
• Team at every age group (comparatively some clubs struggling)
• Minis Festival after 2 year gap
• U16’s win Plate, U15 finalists, U14’s semi-finalists, hosted Bucks Cup Finals successfully
• High levels of junior boys and girls county/DPP representation

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Rugby Report

• Key Areas of Review 
• GMS is shocking and many still unable to get on it
• Dealing with unseasonal/exceptional weather (hot/hard pitches pre/start of season, wet weather October/November and frozen pitches in December
• Standard of refereeing across the season not good enough though at all levels
• Course availability – coaching and refereeing
• New laws and regulations – tackle height
• Larger coaching team across senior mens and ladies - essentially a team of 3/4 plus physios
• Social media was terrible but is getting better and the end of the season (2XV)
• Managing fixtures/training around pitch availability as numbers grow/changing facilities
• Player pathway particularly from U15 onwards and coaches personal development at all levels
• trial for Senior Mens 1XV finishing bottom of league
• number of red cards

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Rugby Report

• Areas to build on
• Need more youngsters (retention and recruitment)
• Enhance input and contribution from parents
• Greater social media presence in line with other clubs
• Develop greater specific skill sets with baseline by U15
• Uniform approach and consistency to training as players progress through age groups
• Enhance brand of rugby played at the club (more expansive and free flowing)
• Develop a professional environment within a grass roots club
• Invest in U15/U16/Academy teams - these age groups in particular will will create a mid term sustainable output for the seniors in 3- 5 years

Rugby Report

• Plans for Next Season 
• 2XV look at finishing top league (2XV)
• 1XV minimum consolidate position in new league but but aim to be promoted
• Ladies 1XV consolidate position in new league
• Continue to grow teams depth and numbers
• Create more social activity to encourage squad morale /team spirit
• Increase access to pitches and contingent plans for expansion/access for weather challenges
• Invest in pathways for teams and coaches
• Start coaching early on new law changes
• Build on foundations being created for social media
• Create coaching standards of conduct and bring coaching community together

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£50k Challenge

• Challenge designed to involve whole club participation
• Fundraising sub-committee established
• Excludes regular Fundraising such as the Beer Festival
• Activities started already
• Music Nights, Curry & Race Night (Target £10k)
• Age group/individual team fundraising (Target £10k)
• Auction of Promises with Charlie Ross (Target £10k)
• 90^th Anniversary Merchandise (Target £1k)
• Planned activities next season
• 90th Anniversary Events & 50 years of M&Js (Target £5k)
• Wall of Thanks (Target £24k incl. gift aid)
• More Music/Comedy Nights

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Grant funding not included in £50k challenge

£50k Challenge Status

• Current status Target Sep 23 Target Sep 24

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• How can you help?
• Attend or organise events
• Donate Lots and come along to Auction of Promises on 23^rd June
• Participate and Have Fun!!

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Planned Events

Comedy & Music Nights Beer Festival

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Spread the word!

BRUFC Accounts – 28^th Feb 2023

BRUFC Accounts – 28^th Feb 2023

BRUFC Accounts – 28^th Feb 2022

BRUFC Audit Review Proposal

• It is proposed that we should not have a formal audit but an independent audit review from which a report will be made available to the membership.

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Election of Officers & Committee

Election of Officers & Committee

Clubman of the year

• To be presented By Alan Leach - President

Any Other Business

• ?

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Thank you

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