Agenda
Season Responsibilities/Parent Meeting/Checklist...the usual.
Record Boards
WIAA Excellence Award
SALT
Parent Meeting
WIAA Test/Rules ect.
Rschool - Download App
Game Workers
Booster Club Recruitment/ Concessions
Parent Notes for rides home.- Sign out.
Team Reach
CNLT
Strength & Condtioning
Cheerleading
New Commissioner
More…….
Lighthouse Trophy
No 4pt! Lost to Prairie.
New Web Pages
Head Coach Portal
Commissioner - Tim Owens
Tims’ email: SouthernLakesCommissioner@gmail.com
Dan Owens - SEC Commish
Gregg Owens - Midwest Classic Commish
**Sport Zoom Meetings**
School Calendar
Important dates/changes:
Broncos GB 9/11
Homecoming 9/19 vs Westosha
Christmas 12/24 - 1/2 (School on ½)
Spring Break 3/23 - 3/27 (School on 3/30)
Prom 5/16
Graduation 6/5
Strength & Conditioning
Van Check Out
New 10 Passenger - 2301
New 8 Passenger - 2302
Old Van 10 Passenger - 1001
When driving 10 passenger keep in mind the #10 includes the driver.
When driving 8 passenger keep in mind the #8 includes the driver.
Facility Scheduler Become a Requester
Sign Out on facilities calendar.
Record Boards
Please tell parents the record boards get updated once a year in the summer!! They are waiting until the last week of August this year due to all the construction.
WIAA Air Quality Index @ Recommendations
WIAA - Award of Excellence
We did not get this award this year.
**Parent Behavior**
Our student fan behavior was also an issue:
-Soccer Sectional
-Baseball Sectional
SALT
Leadership Team………..Annie & Emily.
**Behavior in the stands was better than the previous year, however could still use some work.!
Responsibilities Preseason
Ginger will send an email to all head coaches, a list of the stuff needed to complete.
CPR Recertification Class at UGHS
Tuesday 8/29 1:30 - 3:00 PM. Location: TBD
-WIAA Rules video/quiz WIAA Web Page
-WIAA Rules Test WIAA Web Page
-Blood Borne Pathogens BBP Training
-NFHS Concussion Class Certification - One time in your career NFHS Concussion Class
-Coach’s Agreement Concussion Conc/Cardiac Agreement
You won’t get paid your first check if these are not done. Please do by the start of your season.
Fundamentals of Coaching - $35
First Aid & Health & Safety - $35
ASEP - Coaching Principles - $70
Sports First Aid - $50
CNLT’s can meet the WIAA coaches education requirement by taking either the American Sports Education Program (ASEP) Sport First Aid and Coaching Principles courses or the National Federation of State High School Associations (NFHS) Fundamentals of Coaching and First Aid, Health and Safety for Coaches courses. Both the ASEP and NFHS courses are offered online and can be accessed from the WIAA homepage. The cost of the NFHS Fundamentals of Coaching is $35 and the First Aid, Health and Safety for Coaches is $35. The cost of the ASEP Coaching Principles is $70 and Sport First Aid is $50. If you have any questions about the coaching course offerings or about the WIAA coaches education requirements, please contact Joan Gralla at the WIAA office 715-344-8580 or jgralla@wiaawi.org. ■
Stranger Danger
If you don’t recognize a kid then they may be a transfer and they are ineligible! Please get me a list of those kids so I can attempt to make them eligible!
Parent Meeting - Monday 8/4
1. Review Athletic Code with the parents. (I do this in the fall)
2. Show Concussion Video from WIAA website to parents. (Optional)
3. Introduce your rules/lettering policy/try-out procedure/general philosophy. (Can’t be tougher than the code)
4. Give Parents a Practice Schedule or link where it can be found.
5. Talk about the Booster Club or find a member within your parents to promote the club.
6. Go over any anticipated fundraising. Fundraising Form
7. Cover any special dates: Parent's Night, Senior Night, ect.
8. Explain the Chain of Command for issues and how to contact you and your assistant coaches.
9. Explain Rschool
Turn these into me before the season:
Schedule Issues - Review Contracts
Complete Roster ( To be done on Rschool as well) All Levels!
Bus Schedule ( To be done on transportation request forms (due ASAP) (Spreadsheets are fine)
Van Request (To be done online/ print off schedule)
Practice Schedule
Program Rules/Contract/Expectations
Parent's Night Dates and any other special event dates.
Fundraiser Information Fundraiser Form
Responsibilities during the season:
Fill out UReport
Call/EMail in Scores win or lose to local media
JT / Milwaukee Journal Sentinel / Wissports / Southern Lakes Newspaper
Make sure kids are attending class..look at Skyward’s report daily. Need App. New principal - attendance is a priority.
Before dismissing any players from team discuss with Mr. Pettit first.
Supervise your players while they are in the building after/before practices/games. Make sure all players are gone before you leave.
Keep locker room / areas clean!!
Scout when appropriate.
RANK OFFICIALS - WIAA Webpage
Maxpreps:
Go to MaxPreps.com and sign into your Coach Admin Account.
Media Contacts:
jarndt@southernlakesnewspapers.com
racine.sports@lee.net, racine.sports@gmail.com
sports@southernlakesnewspapers.com
mwhitlow@gannett.com (MJS)
Zbellman@gannett.com (MJS)
End of Season:
Do a sit down evaluation with your assistants if they are in their first year or it is needed.
Collect Uniforms/Equipment Give fine list to Mr. Pettit and Debbie Peterson.
Have an end of the season event. Banquet, Picnic, Pizza Party, Picnic….something to bring the season to a close. Hand out awards at this event.
Put all large equipment away.
Take inventory of equipment and uniforms.
End of Season Meeting with Mr. Pettit.
Info:
Bus Schedules
Pay Schedule
Extra Curricular Pay
Activities Code
Budget
BBC Request Form
Booster Club Info
The BBC is back!.
- Golf Outing was up to 152 golfers this year.
-We will have participate in concessions this year again. Each team will get 3 dates for fall/winter and 1-2 dates for spring. (More to come on that!)
I will email the link after the meeting.
Booster Club Issues Continued:
Request Dates:
Must fill out a request form on Head Coach’s Portal.
**I don’t have totals yet. I have a meeting tonight after this with them.**
Golf Outing Results
Wednesday Nights
Remember that Wednesday nights are religious education nights. When possible practices should be done by 5:30 PM on Wednesday night. If you have a practice or game on Wednesday night then a kid missing that practice for religious education reasons should not be punished. Perhaps the athlete could practice with another team.
Example: JV1 basketball player practices with JV2 after school to get a practice in so they can go to their religious ed class.
Fall Sports Meeting:
Monday 8/4 in Large Gym at 6:00 PM (45 -60 min - Pettit)�
Where are you going?
Email your parents!!!!!!!!
Rschool
Bought by Arbiter
Download the Skyward app so that you have the emergency numbers and info for players.
Worker Help
Last year it was tough to find workers.
We are in need of game managers and table people for all sports. Please help out and inform your assistants that we could use help.
Game Manager $25/hr.
Table $20.00/hr.
Door $17.50/hr.
See Ginger if interested. Have your assistants contact Gingers if interested. gehrgin@ug.k12.wi.us
Ginger is sending the sign-up out either tomorrow or early next week.
Athletic Code Highlights
Transportation
Reminder:
Green Sign Out Sheets - Save them and turn in at the end of the year. They are kept in the bottom right mailbox in the office. You can also get them from Rose.
Transportation Waivers for individual events and the whole season. Make sure you save these.
Alternate Transportation Waiver
Single Event Transportation Waiver
Communication Tools
Hudl
Team Reach, Game Changer, Remind, Band, Sportsyou
How will you communicate with your kids and parents?
Two adults on all communications!!!!!!!
**Please make sure we are not using Facebook, Instagram, and X as our main communication tools.**
School Colors
Photography
School Colors: Red & White
Accent Colors: Gray & Black
Mr. Johnson is very into school colors and branding.
Please stay within the school color scheme for uniforms, warm ups, ect.
Branding Guide: Branding Guide
The school contracts Empire for our sport pictures for the yearbook and team pictures.
Some people did individual pictures and action shots with Andrew Meier. No school money should be used for Andrew Meier without talking to Empire or Bill Wald.
School Colors
Red, White, Black, Gray
.
Music
Joey Olson
Joey Olson will be doing the announcing for a couple of football games and then all winter events. He is a former student.
Music is done by Neptune.
If you play music for your events we must use Neptune.
When Baseball, Softball, and Soccer all play then I will approve a playlist for baseball.
Miscellaneous
8/14 Media Day for Fall
SKYWARD
If you are not a teacher here you will need a Skyward account to check attendance on a daily basis.
Please contact Patti or Debbie to get you situated in Skyward. (Debbie is Patti’s replacement, stop and introduce yourself.)
halbpat@ug.k12.wi.us or petedeb@ug.k12.wi.us
Those of you that have it should receive a message daily (in season) regarding your players attendance.
Please download the Skyward App on your phone as well.
Download the App!
Picture Day is Wednesday September 3, 2025
Schedule
Picture Schedule:
2:20 PM Girls Varsity Golf
2:30 PM JV Golf
2:45 PM JV Tennis
3:05 PM Boys JV2 Soccer
3:15 PM Freshman Football
3:25 PM JV2 Boys Soccer
3:35 PM Boys JV1 Soccer
3:45 PM Varsity Tennis
4:00 PM Girls Varsity VB
4:10 PM Cross Country - Boys
4:20 PM Cross Country - Girls
4:30 PM Girls JV2 VB
4:40 PM Boys JV1 VB
4:50 PM Varsity Soccer
4:55 PM Girls JV1 VB
5:00 PM Boys Varsity VB
5:10 PM JV1 Football
5:20 PM Varsity Football
5:30 PM Cheerleading
5:40 PM Dance
Concussion Testing through SportGait
Megan Ward is still our trainer.
Concussion test will be just like last year….SportGait
NEEDS TO BE DONE EARLY IN THE SEASON…….1ST WEEK OF PRACTICE IS IDEAL.
WIAA Concussion Insurance Info
Lightning Tracker
The WIAA says if lightning is within 10 miles then play or practice should be suspended.
Megan has a lightning tracker.
Use good judgement. If she tells you that lightning is within 10 miles then head in or suspend play.
Remember during competition we have to suspend play for 30 minutes from the last lightning sighting.
Streaming and Tickets
We renewed our Hudl subscription.
We have Hudl Focus. If Bronco Media is not at a game then you can put them on Youtube via Hudl or Hudl TV.
Otherwise our streaming service is NFHS Network.\
We use GoFan for our tickets when we charge admission.
For away games to to wissports.net to find out the streaming link, which is under “scores” on their site.
We will try to email you information ahead of time, but that doesn’t always happen.
DP
Banner Program
We have raised the price of playing a sport to $100 with a max of $200 per kid. The additional $25 increase will pay for street banners and senior banners for all sports.
Fall Media Day - Kids will need their uniforms in the fall
Winter & Spring - Picture Day.
8/14 10:00 AM - 6:00 PM
Please get the seniors their uniforms for this.
The next slides are new things that you need to be aware of!
NEW STUFF
Emergency Plan
Four AED machines available outside:
Bleachers on Track
North side of shed
Tennis courts
Behind the Bleachers by middle entrance point.
Three AED machines available inside:
Next to concession stand
Fitness Center by Cody’s Desk
Across from Main Office
Emergency Action Plan - If Megan and I aren’t there then the coach handles it.
Grade Checks During the Terms
If an athlete is suspended during the term he/she will be suspended for the next week, Monday through Saturday.
-The process for the in term grade checks will go as follows:
Grade Checks During Term Continued
Grade Check During the Term
Thursday Dates for Grade Checks:
10/2/25
10/16/25
12/4/25
12/18/25
2/19/26
3/5/26
4/30/26
5/14/26
UReport
UReport - Why
-No Journal Times or Westine
-Wissports.net only gives the stats.
-Real Time
-The mission is to make content creation accessible, impactful, and immediate.
-If you have an assistant, delegate it to them.
How it works:
Facility
Bathrooms
Hot Water
Air Conditioning
Parking
Press Box Shades
Waterline outside
Hall of Fame Display
In the Hallway across from the concession stand.
HOF
Championships
College Athletes
School History
Yearbooks
Military
Intramurals
1. Employment Letters
2. Facility Sign Up
3. All-County
This is due to the unemployment compensation laws.
Support Each Other
We are all in this together. Support each other. We all have different ways of doing things.
If you need to complain about something that is what I am here for.
Two common complaints:
-Invite them
-Small Community - Lot’s of gossip
-Deal directly.
Questions?