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Congress Fall 2023

Please sign in using QR code or https://go.hawaii.edu/C7y

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Ornament Game

While we wait for everyone to arrive, take a guess at how many ornaments are in the container. Zoom attendees, send your guess to vshearer@hawaii.edu for a chance to win them all!

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Coco Reyes

Dan Hoffman

Rayna Fujii

Chair

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Vice Chair

Secretary/Treasurer

COE Senate Leadership

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COE Fellowship Committee

Jen Parks

Co-Chair

Seongah Im

Rumi Heine

Co-Chair

Lyndsey Conradi

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COE Fellowship Committee

Nicole Schlaack

Val Shearer

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00

Welcome

01

A Word from the Associate Dean

02

Icebreaker

03

Senate Business

04

Fellowship Activities

05

Closing

Agenda

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A Word from Associate Dean Ornelles

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Let’s get to know our neighbors better with a holiday edition of “Two Truths and a Lie”

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Icebreaker

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Senate Business

What we’ve done and where we’re going this AY…

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Spring 2023

COE Congress Meeting Minutes

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https://go.hawaii.edu/nAm

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Fall 2023 at a Glance

  • 7 standing committees & 2 ad hoc committees
  • SCR 201 info session (Personnel Committee)
  • Approval of 3 courses to next step (CCPP)
  • 2 First Friday events
  • Snyder Hall Replace Building info sharing (Budget & Facilities & Senate leadership)
  • Dean Murata announced that the COE will move and asked the COE Senate to form a "COE New Building Design Committee”

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Introducing the COE

New Building Design Committee

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Design Committee: Basics

  • Dean Murata has asked the COE Senate to form a "COE New Building Design Committee” (aka, design committee)
  • The purpose of this committee is to represent the COE and advocate for our unique needs during the next phase of the project
  • This committee will be a group of 6 - 8 (10 max) faculty, staff & students knowledgeable about the diverse kinds of work done by the COE
  • The committee will be formed through a formal nomination & election process

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Level of Commitment

Serving on the design committee will be official service. We asked Seth Siaki (project manager) about the committee’s expected timeline & workload:

Anticipated Start Date

“We are still anticipating to hold our kickoff meeting in March. The first meeting will be to perform a review of the winning bidder’s proposal with all UH stakeholders.“

Frequency of Meetings

“This will vary. It may require 2-3 meetings one week and then it maybe a few months before we have another meeting. It will not be regular meetings.”

Length of Service

“The majority of the design will be completed within the first year. Then they would need to review any issues that come up during the construction of the facility.”

Summer Meeting Requirement

“Yes, but it does not need to be in person. It can be via Zoom or even a simple email response depending on the issue.“

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Senate Mtg

  • Review nominations
  • Encourage more nominations (if necessary)
  • Ask Senators to prepare for February vote by discussing nominees with their depts/units

Senate Mtg

  • Assist design committee in selecting a team leader for share outs

Congress Mtg

  • Introduce the New Building Design Cmte
  • Describe responsibilities & nomination process
  • Answer questions

Senate Mtg

  • Review the final slate of nominees
  • Hold vote
  • Finalize members of the design committee

Who Will Serve on the Committee?

Committee members will be elected by the Senate. Here is the proposed timeline and process:

Dec

8

Jan

12

Mar

8

Feb

9

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Nomination Process

  • Members of congress may nominate themselves and/or colleagues
  • Nominees should be “tagged” with a primary & secondary perspective
  • Nominations will be accepted until 9:00 AM on Monday, January 8th
  • Nominees will be asked to confirm their participation prior to the election

https://go.hawaii.edu/Dfn

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Design Team Perspectives

To ensure diverse representation, we’re asking all nominees to be “tagged” with a primary and secondary perspective.

Perspective

Perspective

1. Academic Advisor

7. At-large junior faculty

2. IT Specialist

8. At-large senior faculty

3. Teacher Prep

9. Other (senior staff)

4. Fiscal Specialist / Office Manager

10. Student (Undergraduate)

5. Grad Hui

11. Student (Graduate)

6. Native Hawaiian Place of Learning

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Questions?

What questions might you have about the COE New Building Design Committee?

https://go.hawaii.edu/Dfn

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Spring 2024 at a Glance

  • COE New Design Committee will be established
  • NHPoL survey
  • First Friday events
  • Diversity Committee speaker event
  • COE Graduate Student Research Symposium - April 28 (Student-Faculty Relations & CERI)
  • COE Spring Congress

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Fellowship Activities

  • Holiday Riddles
  • Ugly Sweater
  • Guess the Ornaments

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Mark Yap

Frank Jumawan

James Park

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Special Thanks to

Our TDP Crew

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Mahalo!

Best of luck with closing the semester and see you in 2024!

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Credits

This presentation template is free for everyone to use thanks to the following:

for the presentation template

for the photos

SLIDESCARNIVAL

PEXELS

Happy designing