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Keeping Personal Data Safe on Laptops�

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Data Security

  • Staples, Kmart, Dairy Queen, Jimmy John’s, Home Depot, Goodwill, and Target
  • All have experienced an extremely large data breach in recent months
  • According to USA Today, 43% of companies have experienced a data breach within the past year
  • How do companies combat data security issues?

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Making a Company Policy

  • Security Awareness Training
  • Have employees attend a security awareness seminar (in house or out)
  • Have Employees Read and Sign
  • Strong password requirements
  • Company Installed Laptop Locks

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Password Creation

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Password Requirements

  • At least 6 characters in length
  • Sufficiently different from existing passwords
  • Not be an old password
  • Have a maximum password timeframe (required to change every 90 days)
  • Always log out when away from your workstation

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Password Recommendations

  • At least 1 capital letter
  • At least 1 lower-case letter
  • At least 1 non-alphanumeric character
  • At least 1 number
  • At least 8 characters in length

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Physical Security

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Physical Security

  • Always use computer locks
  • Using tamper resistant Asset ID tags to prevent resale of your device and aid authorities in identifying your laptop

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  • Using a non-descript carrying case. Avoid cases with company logos as business computers can be considered more valuable than personal

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  • When leaving a laptop in a car, lock it in a trunk with the cable lock attached to a secure mounting point

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Operating System Security

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Operating System Security

  • Current version of operating system being used within your company
  • Auto-updates on software when logged in to the company network
  • Disable all unnecessary ports, USB and infrared included
  • Block all third party applications from being downloaded

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Software Security

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Software Security

  • Antivirus, Adware, and Spyware are a must
  • VPN technologies that protect and encrypt at the data-link layer
  • Patching management software to ensure all patches for both the operating system all software are installed in a timely fashion

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  • Encryption software to keep all data on the hard drive encrypted when not in use

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Data Protection

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Data Protection

  • File backup and synchronization
  • Keep all important data on the company’s servers
  • Remote wipe software package installed on computers
  • Allows companies to remote remove ALL data from the hard drive of the lost/stolen computer and render that hard drive inoperable

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Employee Training

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Employee Training

  • Show users where/how files are to be stored on their computer
  • Conduct regular security training classes to update users on new threats
  • Cover security policies with users about email, web surfing, and travel policies
  • Have IT/IS security personnel conduct random checks of user computers to ensure policies are being followed