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Effective Use of Zoom Breakout Rooms

http://bit.ly/ZoomBRs

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Workshop Goals

Upon successful completion of this workshop, you will be able to:

  • Create and manage Zoom breakout rooms
  • Plan and conduct effective group activities
  • Implement a collaborative/monitoring tool (Google Slides)

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Zoom Breakout Rooms

Setup & Configuration

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Before You Begin: Meeting Roles Explained

Meeting Organizer - Person/Account who generates the meeting (may or may not be the actual host)

Host - Primary controller of the meeting session.

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Alternative Host - not a role; in meeting creation, this field is used to designate a person who can start the meeting on the host’s behalf

Co-Host - a role designated after meeting begins; similar functionality to host MORE ABOUT ROLES IN MEETINGS

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Important Notes about Meeting Roles...

  • Host privileges may be delegated in a meeting using the participants tab.
  • Only the host role can start breakouts and assign participants to breakout rooms
  • Co-hosts can neither start breakouts nor assign participants to breakout rooms
  • Co-hosts can float from breakout room to breakout room only after they have first been assigned and join a breakout room
  • Participants will be able to move from room to room if enabled in an update coming soon.

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Creating Breakout Rooms

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In Advance

In Meeting

Manual Assignment �(Import from CSV)

Manual Assignment�(Manual Entry)

Automatic Random Assignment

Manual Assignment

(Manual Selection)

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Manual Assignment - Import from CSV

  • Log into notredame.zoom.us

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  • Locate the desired meeting

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  • Edit the meeting

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Manual Assignment - Import from CSV

  • Make sure Breakout Room pre-assign is checked
  • Select Import from CSV

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Manual Assignment - Import from CSV

  • Template recommended

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  • Follow template syntax

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  • Save as ‘.CSV’

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Manual Assignment - Manual Entry

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Automatic Random Assignment

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Automatic Random Assignment

  • Rooms created (not yet opened; see sub-menu header)

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  • Review the ‘Options’ menu before opening rooms.

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Breakout Rooms Options Menu

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  • The ‘Options’ menu is available in meeting independent of breakout room assignment method

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Automatic Random Assignment

  • Clicking ‘Open All Rooms’ prompts participants to join or moves them automatically if that option was selected

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  • You can make manual changes to room membership as needed using ‘Move to’ or ‘Exchange’

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Manual Assignment (Manual Selection)

  • Suitable for:
    • Sessions with a low volume of participants
    • In-class virtual activities ‘on the fly’

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  • Not suitable for:
    • Sessions with a high volume of participants

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Managing Breakout Rooms

  • Review Participant Status

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  • Join Breakout Rooms (host/co-host)

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  • Broadcast message to all

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  • Close All Rooms

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Tech Tips & Tricks

  • Participants who lose internet connectivity during breakouts will not auto-join their previously assigned room

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  • Breakout rooms have recording functionality; See Recording Zoom Breakout Rooms

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  • You can ‘reset’ or ‘recreate’ breakout rooms over the course of a single session

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  • Practice and identify the desired breakout room assignment pathway prior to using these in Zoom.

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Need Help?

Technical Support Questions

574.631.8111

oithelp@nd.edu

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Zoom Breakout Rooms

Pedagogy and Management Strategies

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Pedagogy of Synchronous Group Work

Breakout rooms enable instructors to organize:

  • Group distribution
    • Random vs. intentional
    • Short term vs. long term
  • Roles
    • Facilitator, time keeper, recorder/reporter, devil’s advocate, questioner, prioritizer, etc.

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To use breakout rooms effectively:

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  1. Clearly define the task (with instructions and deliverable)
  2. Provide time estimates (and monitor groups’ progress)
  3. Plan for whole class reporting/discussion

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Pedagogy: Active Learning

Selected activity types:

  • Icebreakers
  • Group work (e.g. class projects, close-reading, etc.)
  • Discussion questions
  • Scenario, case study or simulation practice
  • Text or data analysis
  • Small debate forums
  • Peer feedback on presentations/projects/writing
  • Collaborative research

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Managing Breakout Rooms: Challenges

  • Shared info from the main room is lost when going to breakout rooms
  • Zoom does not provide a way to monitor or have meaningful communication between breakout rooms and the host
  • Breakout rooms cannot communicate with each other

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Managing Breakout Rooms: Solution

  • Google Slides
    • Critical information (task and instructions) shared in speaker notes area
    • Instructor observes progress by monitoring all groups’ work on their designated slides
    • Google’s in-document chat as whole class communication tool during the activity
    • Models: Zoom Breakout Room monitoring slide, Selecting/Sorting Activity Slide

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Activity: Group Sorting/Selection

  • Open http://bit.ly/GASortSel
  • Once in your breakout room, follow the instructions in the speaker notes area (located below the slide in Filmstrip view).

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Google Slides: Monitoring

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Google Slides: Instructions

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Additional Resources

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