Nov 19th, 2024 PTO Meeting
Welcome to
Bringhurst Parent Teacher Organization!
AGENDA
Welcome! |
Approval of Meeting Minutes |
PTO President’s Report |
Principal’s Report |
PTO Treasurer’s Report & Voting |
Committee Updates
|
Q&A |
Where to get information and How to Contact Us?
Approval of Minutes
At the start of each meeting in future, we need to approve the last meeting’s “Meeting Minutes.”
A member says: “I move to approve the m-d-yy Meeting Minutes.”
Another member says: “I second.”
The chair says: “It is moved and seconded to approve the m-d-yy minutes.”
Then, we vote. If we get majority “Ayes” then we can be done with the Meeting Minutes.
This is also the process for any time we vote on something (like spending)
PTO PRESIDENT’S REPORT
02
04
03
05
Upcoming Events
Fun Run Updates & Distribution
T-Shirt Ordering
Donations & Status Update
Lost & Found
Birthday Marquee
07
06
PTO Officers & Coordinators
01
PTO Officers & Coordinators
Friday, Dec. 6th 5:00-7:30pm
in the MUR at Bringhurst.
Be on the lookout for fundraising news!
Family Math Night
CIPCF Fundraiser in December
Choir Concert
Monday, Dec. 9th 7:00pm
in the MUR at Bringhurst.
Dine Out To Donate
Wednesday, Dec. 18th - Sign Up Please!
Teacher’s Breakfast
Wednesday, Nov. 20th 5-9pm
at Blaze Pizza in Fremont Hub.
Upcoming Events!
Friday, Dec. 6th 5:00-7:30pm
in the MUR at Bringhurst.
Be on the lookout for fundraising news!
Family Math Night
CIPCF Fundraiser in December
Choir Concert
Monday, Dec. 9th 7:00pm
in the MUR at Bringhurst.
Dine Out To Donate
Wednesday, Dec. 18th
Sign Up Genius to be published soon - Please Sign Up!
Teacher’s Breakfast
Wednesday, Nov. 20th 5-9pm
at Blaze Pizza in Fremont Hub.
Things To Note:
Fun Run Updates!
We raised $81,342.56 - $75/student!
FUN RUN COMMITTEE
Lynn Chen
Priscilla Wu
Karen Chiu
Dorothy Vu
Stacie Calimlim
Ben Tsui
Emily Wu
Deepa Yegnaswamy
Yolanda Cheng
Ting Jiang
A BIG THANK YOU TO ALL THE PARENTS WHO VOLUNTEERED!
Fun Run Expenses Breakdown
We raised $81,342.56 ($75/student)
Expenses | $ amount | % of expense |
99pledges - 3.49% credit card fees and $0.49 per transaction (note: doesn’t go to 99pledges - it goes to the credit card companies) | $3,569.81 | 18% |
Individual prizes | $10,758.30 | 53% |
Grade level prizes | $3,871.16 | 19% |
Race Day costs (DJ, water & snacks, photo backdrops) | $1,090.33 | 5% |
Misc. costs (plastic bags, rubber bands, posters, etc.) | $140.29 | 1% |
Reusable equipment (cones, flags, arch, etc.) | $868.53 | 4% |
Total Expenses | $20,298.42 | 100% |
NET AMOUNT RECEIVED BY PTO | $61,044.14 ($56/student) | $61k/$81k=75% |
72%
How Have We Spent the Fun Run Money In The Past?
In the past, we took a lump sum, and gave each specialist teacher $1,000 and distributed the remainder among all the teachers based on # of students they had.
Last year, each student is allocated $36, and a total of $40,000 was distributed.
This Year - Keep the Same Methodology in General
We’d like to offer $45/student this year to each classroom teacher. (last year was $36)
Upon consultation with school, allocate fund to each specialist teacher as shown in the table.
Total Cost: $56,845
Result Comparison & Survey!
Last year, with 942 students, Fun Run raised $76/student and PTO kept $52/student (68%)*
This year, there are 1093 students. Fun Run raised $75/student and PTO kept $56/student (75%).
* Boosterthon commission was 33.3%. PTO received about $3k donation directly (not via Boosterthon) so was able to keep the full $3k, increasing the amount kept % from 66.6% to 68%.
Have ideas to share? We will send out a survey to get feedback in the next month!
Consider joining our planning committee or volunteer to help with the event next year!
Main Bringhurst Shirt
Back on sale! This is the only shirt we are selling now!
There’s 1-2 youth small sized Fun Run shirts left, please email vp.bringhurstpto@gmail.com if interested!
Main Bringhurst shirts will be delivered once a month.
https://tinyurl.com/bringhurstshirt2024
Donations Update
We are cleared to receive Company Matching again! Please help us track it through this survey: https://tinyurl.com/BHPTOCompanyMatch2425
We are aware Bringhurst PTO isn’t approved on some companies via Benevity–we re-submitted the questionnaire and hope to have news soon.
Sample instructions on PTO website (bringhurstpto.org)
Lost & Found
DONATION: On Friday, Nov. 22nd, around 3pm, all unclaimed items will be donated to City of Fremont to be distributed to unhoused families and children through the family centers.
HANGERS: We are out of hangers - if you have extra hangers, please bring to the office or you can put them directly onto the lost and found racks.
Birthday Marquee!
Order form is found at bringhurstpto.org home page.
$20 for English Only display, $25 for English and Chinese display.
A wonderful way to celebrate your child birthday and ½ birthday, and support the PTO.
Birthday marquee runs from Monday to Sunday.
Form submission and payment must be made by the Friday before the week of birthday message to be displayed
For questions or issues, email marquee.bringhurstpto@gmail.com.
PRINCIPAL’S REPORT
Treasurer
Update
TREASURER’S REPORT
Treasurer’s Report - Income
Bringhurst PTO Budget Proposal - School Year 2024-2025 - Updated Nov 2024
Treasurer’s Report - Expense
Bringhurst PTO Budget Proposal - School Year 2024-2025 - Updated Nov 2024 (*red not approved yet)
EXPENSE REPORT
Trunk or Treat Expense (supplies, traffic cones, candy/prizes) - Note: $420 approved budget, $550 sponsorship obtained | $383.06 |
Generated $167 income for PTO
EXPENSES TO VOTE ON
11/18/24 | Proposed Blazerunner Fund Distribution | $56,845 |
11/18/24 | Restore Teacher’s Classroom Funds from 2023-2024 (Some funds not used by the cutoff date went to the school general funds. Propose to restore those funds to the teachers that apply for fund restoration) | Up to $3000 |
12/6/2024 | Family Math Night | $110 |
12/9/2024 | Hot Chocolate for Choir Winter Concert | $50 |
12/18/2024 | Winter Teacher Breakfast (split w/ CIPCF) | $300 |
2024-2025 | Cover extracurricular activity participation cost for students who require financial assistance (eg. Math Kangaroo) | Up to $100 per student |
OFFICIAL VOTE
OFFICIAL VOTE
OFFICIAL VOTE
OFFICIAL VOTE
Committee
Updates
Bringhurst Club Updates
Eight clubs listed on PTO website.
Code Club - Scratch Junior Club starting 2025 - 17 spots filled up within 3 hours of announcement. Separate class can be organized if there are parent volunteers.
�PTO actively encourages and supports volunteer parents to form parent-led clubs. If you or anyone you know is enthusiastic about leading a new club, please contact PTO Club Coordinator to assist you to making that happen. This is a wonderful chance to create new opportunities for our students and foster their passions.
General Q&A
Thank you!