1 of 12

Draft Review Templates for MUKTA (Q2: Jul-Sep)

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Organisation Development

2 of 12

Department Level KRs

3 of 12

Department KRs (Jul-Sep)

#

Key Result

Actual ULB performance in the quarter (average)

1

100% payments are completed within the stipulated time frame*

[XX]

2

At least 80% of the projects have no time overrun

[XX]

1

ULB disbursed 100% payments within stipulated time frame*

XX

2

Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

XX

3

Final Bill prepared for 100% projects within days of project completion*

XX

4

At least 80% of the proposed projects have no time overrun

XX

5

Submitted Completion Reports for 50% project

XX

6

12 Ward Level meetings were convened with minimum one meeting per month during the financial year

XX

#

Key Performance Indicator

Actual ULB performance in the quarter (average)

4 of 12

Position Wise KPIs – ULB-wise deep dive 

5 of 12

KPI: ULB disbursed 100% payments within stipulated time frame*

​

1

100% payments are completed within the stipulated time frame*

2

At least 80% of the projects have no time overrun

#

Key Result

1

ULB disbursed 100% payments within stipulated time frame*

2

Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

3

Final Bill prepared for 100% projects within days of project completion*

4

At least 80% of the proposed projects have no time overrun

5

Submitted Completion Reports for 50% project

6

12 Ward Level meetings were convened with minimum one meeting per month during the financial year

ULB 1

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Executive Officer/Municipal Commissioner; MUKTA Account Expert/ ULB Accountant/ ULB DDO

ULB 2

​

ULB 3

ULB 4

​

ULB 5

​

ULB 6

​

ULB 7

​

ULB 8

​

ULB 9

​

ULB10

​

ULB 11

​

ULB 12

​

ULB 13

​

ULB 14

​

ULB 15

​

#

KPI

ULB name

% payments done within stipulated time in the quarter

Responsible positions for KPI

6 of 12

KPI: Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

​

​

​

1

100% payments are completed within the stipulated time frame*

2

At least 80% of the projects have no time overrun

#

Key Result

1

ULB disbursed 100% payments within stipulated time frame*

2

Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

3

Final Bill prepared for 100% projects within days of project completion*

4

At least 80% of the proposed projects have no time overrun

5

Submitted Completion Reports for 50% project

6

12 Ward Level meetings were convened with minimum one meeting per month during the financial year

ULB 1

​

Junior Engineer/ MUKTA Implementation Expert

ULB 2

​

ULB 3

ULB 4

​

ULB 5

​

ULB 6

​

ULB 7

​

ULB 8

​

ULB 9

​

ULB10

​

ULB 11

​

ULB 12

​

ULB 13

​

ULB 14

​

ULB 15

​

#

KPI

ULB name

% running bills prepared within stipulated time in the quarter

Responsible positions for KPI

7 of 12

KPI: Final Bill prepared for 100% projects within 3 days of project completion*

​

​

1

100% payments are completed within the stipulated time frame*

2

At least 80% of the projects have no time overrun

#

Key Result

1

ULB disbursed 100% payments within stipulated time frame*

2

Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

3

Final Bill prepared for 100% projects within days of project completion*

4

At least 80% of the proposed projects have no time overrun

5

Submitted Completion Reports for 50% project

6

12 Ward Level meetings were convened with minimum one meeting per month during the financial year

ULB 1

​

Junior Engineer/ MUKTA Implementation Expert

ULB 2

​

ULB 3

ULB 4

​

ULB 5

​

ULB 6

​

ULB 7

​

ULB 8

​

ULB 9

​

ULB10

​

ULB 11

​

ULB 12

​

ULB 13

​

ULB 14

​

ULB 15

​

#

KPI

ULB name

% final bills prepared within stipulated time in the quarter

Responsible positions for KPI

8 of 12

KPI: At least 80% of the proposed projects have no time overrun

1

100% payments are completed within the stipulated time frame*

2

At least 80% of the projects have no time overrun

#

Key Result

1

ULB disbursed 100% payments within stipulated time frame*

2

Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

3

Final Bill prepared for 100% projects within days of project completion*

4

At least 80% of the proposed projects have no time overrun

5

Submitted Completion Reports for 50% project

6

12 Ward Level meetings were convened with minimum one meeting per month during the financial year

ULB 1

​

Executive Officer/ Municipal Commissioner;

Junior Engineer/ MUKTA Implementation Expert;

Implementing Agency

ULB 2

​

ULB 3

ULB 4

​

ULB 5

​

ULB 6

​

ULB 7

​

ULB 8

​

ULB 9

​

ULB10

​

ULB 11

​

ULB 12

​

ULB 13

​

ULB 14

​

ULB 15

​

#

KPI

ULB name

% projects with time overrun in last quarter

Responsible positions for KPI

9 of 12

KPI: Submitted Completion Reports for 50% project

1

100% payments are completed within the stipulated time frame*

2

At least 80% of the projects have no time overrun

#

Key Result

1

ULB disbursed 100% payments within stipulated time frame*

2

Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

3

Final Bill prepared for 100% projects within days of project completion*

4

At least 80% of the proposed projects have no time overrun

5

Submitted Completion Reports for 50% project

6

12 Ward Level meetings were convened with minimum one meeting per month during the financial year

ULB 1

​

Assistant Engineer

ULB 2

​

ULB 3

ULB 4

​

ULB 5

​

ULB 6

​

ULB 7

​

ULB 8

​

ULB 9

​

ULB10

​

ULB 11

​

ULB 12

​

ULB 13

​

ULB 14

​

ULB 15

​

#

KPI

ULB name

% projects for which completion reports submitted to ME/EE/AEE

Responsible positions for KPI

10 of 12

KPI: 12 Ward Level meetings were convened with minimum one meeting per month during the financial year

1

100% payments are completed within the stipulated time frame*

2

At least 80% of the projects have no time overrun

#

Key Result

1

ULB disbursed 100% payments within stipulated time frame*

2

Running Bill prepared for 100% projects within 3 days of finalisation of daily muster roll*

3

Final Bill prepared for 100% projects within days of project completion*

4

At least 80% of the proposed projects have no time overrun

5

Submitted Completion Reports for 50% project

6

12 Ward Level meetings were convened with minimum one meeting per month during the financial year

ULB 1

​

Ward Officer

ULB 2

​

ULB 3

ULB 4

​

ULB 5

​

ULB 6

​

ULB 7

​

ULB 8

​

ULB 9

​

ULB10

​

ULB 11

​

ULB 12

​

ULB 13

​

ULB 14

​

ULB 15

​

#

KPI

ULB name

% wards where one meeting conducted every month in the quarter

Responsible positions for KPI

11 of 12

HUDD state level KPIs 

12 of 12

HUDD state level KPIs (Jul-Sep quarter)

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Key Result

Target

Actual ULB performance

Responsible position(s)

1

Timely Completion of Supplementary Budget preparation by August 30th

30 August 2023

[Date]

Budget section

2

Sanction Order prepared for 100% State Finance Commission/Budget expenditure requests within 3 working days of receiving approval on fund disbursal from Principal Secretary

100%

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Fund Section

3

Scrutiny of 100% sanction/release proposals for funds within 3 working days, after receiving the proposals from Funds Section

100%

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Budget section

4

Scrutiny of 100% expenditure requirements within 3 working days, after receiving the consolidated requirements from the Funds Section

100%

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Budget section

5

Scrutiny completed for 100% High Court and Supreme Court cases related to MUKTA within 7 working days of receiving request

100%

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Fund section