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Tonight’s Presentation

Impact of Closure on FY20 Budget

Impact of Closure on FY 21 Budget�

Last Day of School Waiver

Summer 2020

Long-term Planning Process�

Structure

Working groups
Task force
Technical assistance

Planning: Big Picture Milestones

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Low High�

Technology $404K $415K

School Lunch $100K $138K

School Supplies $78K $103K

Health Safety* $275K $325K

Staff Training* $600K $600K

4 Add’l Days $0 $2.0M**

Total $1.5M $3.6M

*Planned **Potential

Impact of COVID-19 on FY 20 Budget

Low High

Energy $550K $600K

Transp. $725K $755K

Supplies/Serv. $750K $900K

Salaries $500K $550K

Total $2.5M $2.8M

Costs

Savings

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FY 20 End-of-Year Balance Scenarios

Low High

Projected EOY Balance Prior to Closure: $0.5 M $0.5 M

COVID-19 Related Expenses -$1.5 M -$3.6 M

COVID-19 Closure Savings $2.5 M $2.8 M

Potential Range of EOY Balances -$606K to $1.8M

��Scenario I: Low Expenses & High Savings: $1.8M (Surplus)

Scenario II: Low Expenses & Low Savings: $1.5 M (Surplus)

Scenario III: High Expenses & High Savings: -$326K (Deficit)

Scenario IV: High Expenses & Low Savings: -$606K (Deficit)�

CPS may not over-expend the FY 20 budget of $201.7 M without City Manager approval and a City Council vote to appropriate additional funds.

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Preliminary Projections

FY 21 Cost of COVID-19 Recovery Plan

Health & Safety Low High

Materials & Supplies $1.1 M $1.3 M

Transportation $0.6 M $1.3 M

�Teaching & Learning

Summer $0.4 M $0.5M

Additional Academic Supports $0.8 M $1.0 M

Loss of ELT Grant (King/FMA) $ - $0.4 M

Technology $0.5 M $0.9 M

Staff Development $0.3 M $0.6 M

Total $3.7 M $6.0 M

Projections will be refined over time as more information becomes available.

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Funding FY 21 COVID-19 Recovery Plan

Federal Funds Low High

CARES Act $0.9 M $1.1 M

Potential Additional Funding TBD TBD

�CPS FY 21 Budget of $213.7 M

Reallocations & Savings TBD TBD

�City of Cambridge

CPS FY 20 End of Year Balance $ - $1.8 M

Request to City for Add’l one-time funds TBD TBD

� Total $0.9 M $2.9 M

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Reallocating the FY 21 Budget

to Address Recovery Plan Costs

Identifying Potential Reallocations & Savings:

Priority: Protect resources directed towards students’ academic and social emotional success.

Areas of Review for Feasibility:

Administrative & Operational discretionary funds, including �FY 21 increases
Delay in implementation of some new investments or initiatives that are not fundamental to school recovery plan objectives

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Last Day of School and DESE Appeal Process

Pre COVID-19 Closure

June 16: Original school end date without snow day �(180 days)
June 17: CPS had one snow day which moved school closing and 180^thschool day to June 17, 2020�

With COVID-19 Closure

State guidelines: Districts should use up �to 5 snow days (185 days) to get to 180 days
CPS closed school buildings on March 13 and immediately launched remote learning on March 16.
There were no lost school days.
Cambridge teachers & students will have complied with required 180 days on June 17.
CPS has option to submit Appeal letter.

S	M	T	W	T	F	S
	1	2	3	4	5	6
7	8	9	10	11	12	13
14	15	16	17�⁺¹	18⁺²	19�⁺³	20
21	22�⁺⁴	23⁺⁵	24	25	26	27
28	29	30

Implications if CPS Continues through June 23

CPS teachers will have taught for 184 days and need to be compensated for the additional �4 days. Each additional day has an approximate cost of $500,000 or a total of $2,000,000

Alternative Use of Time and Resources at the end of June

CPS can use these days in June in alignment with the current contract to support:

Professional learning on critical recovery issues, including trauma-informed practices and distance learning pedagogy
Reflection on Spring closure period to identify best practices and lessons learned

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Discussion & Questions

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Summer 2020: Overview

CPS buildings will be closed through July 2020:

CPS-run summer programs will be held virtually through whole summer

Elementary	Upper Schools	Grades 9-12	Special Programs
(1) Targeted differentiated support for SEL/Math/ELA needs for high-needs students Districtwide focus on on SEL, priority standards, learning loss School-based cohorts based on need	(1) Math/ELA program for targeted students (districtwide curriculum, school-based cohorts)* (~120-160 students) (2) Upper-school run August “ramp up” 1-week program for each grade level (open to and encouraged for all students)	(1) CRLS Freshman Academy (~125 students) (4 weeks) (2) CRLS Rise Up program (~30 students) 4 weeks) (3) HSEP summer program (4 weeks) (4) CRLS/CHSA-like program for rising 10-12th graders (~250 students) (4 weeks) (5) Potential academic component of Mayor’s Summer Youth Employment Program	(1) OSS 11-month program (~120) (2) ELL Summer programs (~120 students, 4 weeks)
Explore collaboration with DHSP/OST community for PM enrichment opportunities

Objectives: Advance equity by

Providing targeted differentiated SEL, math & reading support to reduce learning loss
Supporting student relationships, SEL skills, academic routines, and enrichment opportunities that match students’ needs & interests
Continue to run SEI and OSS summer programs
Preparing students for school-reentry, including setting the stage for individual student success plans for SY 2020-21 and beyond
Connecting older youth’s employment needs & academic support

CPS is one of many providers of summer programming and activities in Cambridge. For summer 2020, CPS will focus its programming on high-need students and collaborate on a robust referral strategy to other programs through Middle School Network and FindIt Cambridge.

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Summer 2020 Overview | Estimated Timeline

~June 5

~May 29

~May 18

~May 18 - 24

�Outreach to DHSP/OST programs �to share CPS plans and gauge capacity for summer programs

��CPS staff survey to gauge interest and availability in staffing

��Family Communication: Including summer overview �and timeline

May 13 - 15

By May 25

�Confirm afternoon opportunities �for students

�

Communication to CPS families �about CPS summer programming �options (email and mailing)

��Initial summer job postings

��CPS Program registration opens

��

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Discussion & Questions

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CPS Steering Committee
COVID-19 Recovery Taskforce Collect recommendations from School Committee and public. Invite participants, clarify charge, launch by June 5
Focus Groups District & school level	Engage existing groups on key issues Superintendent’s Advisory Committee, Joint Committees on Professional Learning, Curriculum & Instruction, Special Education; Educators of Color Coalition, Families/Caregivers of Color emerging coalition; SEPAC	SC Subcommittees Establish Subcommittee meeting schedule & areas/policies of focus	Working Groups (examples) Safety & Social Distancing Mental & SEL Health Professional Learning Digital Tools to Support Instruction & Engagement Family Engagement & Support	Working groups & design cohorts (example) JK-5 Educator Grade-Level Collaboratives: Educators from each grade-level will develop instructional package for each grade level aligned to focused standards, including: Adapt scope/sequence/pacing guide Develop Instructional materials, including video library for asynchronous learning As appropriate, printed material packets in case of subsequent closure Family-facing learning guide
School-Based Planning Teams Each school will establish August planning team to develop operational plan that reflects state, local and CPS guidance across all domains
Technical Support Engaging with a range of experts to identify potential support for overall closure planning and specific expertise on subtopics

Long-Term: Inclusive Planning Structures

We will establish the comprehensive formal planning structure (including taskforce, working groups, collaboratives, design cohorts) and workplan blueprint next week.

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Long-Term Planning: Big Picture Draft Milestones

We will share a working blueprint, which includes planning milestones for each of the 6 domains, next week.

May	Confirm final day of school Establish planning structures, including taskforce, working groups, collaboratives, design cohorts, and workplan/blueprint Launch focus groups ~May 18 - 24: Staff survey ~May 27: Announce & recruit for (staff, families, students) planning structures
June	Launch Taskforce Continue focus groups, including at school level Launch Educator Grade-Level Collaboratives, Working Groups, etc.
July	Work with local officials to determine triggers, decision-making roles, and communication protocols for building opening, closure, and additional precautions ~July 15: Recommendations from working groups, design collaboratives due ~July 22: Draft CPS Re-Opening Plan distributed for feedback ~July 29: Revised CPS Re-Opening Plan shared with key officials, agencies, partners
Aug	Aug 3 - 8: School planning teams convene to establish operational plans that reflect state, local, CPS guidance Aug 10 - 14: School plans reviewed, finalized Aug 18 - Sept 4: Back-to-School communications to and activities with families Aug 30 - Sept 4: Week before school: professional learning, collaboration & planning

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Long-Term Planning

Domains of Planning & Decision-making

Facilities & Safety

Teaching, Learning & Student Support

Educator & Staff Support

Family Support

System Support

In each case:�

Multiple scenarios
Establish objectives, decision-making list
Short-, mid-, and long-term
Measures of progress & success

We are in the process of developing a more detailed planning framework in each of the 6 domains, including key milestones.

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