File Construction Workshop�Year 1� Original content: CTLD 2020�Updates: Kerri Sowers Fall 2022

Today’s Session

1. Important Resources
2. Year 1 File Construction
3. Developing your faculty plan
4. Questions

Important Resources

• Locally Negotiated Agreements
• Faculty Evaluation Procedure (MoA)
• Faculty Evaluation Policy (University Standards – section 6.00)
• Program Standards
• School Standards
• Covid MOA
• Personnel Actions Calendar
• Summary Due Dates

Purpose of File Review

​

• Procedure required by MOA
• Self-reflect on performance
• Receive feedback from PRC and Dean
• Develop evidence and narrative for future files

​

File Construction Approach

YR 1 file is due by 5pm on January 6^th

​

• Review MOAs, Policy, & Standards
• Talk with your mentor & colleagues for samples & advice
• Consider your audience (PRC, Dean)
• Gather artifacts/evidence of excellence
• Engage in thoughtful self-reflection
• Utilize FAWN sessions

Required First Year File Content

• Background Materials
• File cover page (School uploads)
• Position description/responsibilities (School uploads)
• Current Curriculum Vitae (CV)
• Reflection
• Artifacts & Evidenceol)

Required First Year File Content

Faculty Evaluation MOA, page 5-6

Current CV

• Formatted for Stockton’s file review process
• Teaching section
• Scholarship section
• Presentations
• Conferences
• Scholarly & Creative Works
• Service section
• Program
• School
• University
• Professional/External

Reflection

• A “short (one-page) reflection” about your first semester
• Narrative will primarily reflect on teaching
• Should include general plans for scholarship and service

Artifacts & Evidence

• Syllabi for Fall courses
• IDEA (or small class instruments) for Fall courses
• Optional: Peer observation(s)
• Optional: other evidence completed during Fall semester

Mistakes to Avoid

• Missing or inaccurate CV information
• Not considering the readers when writing (consider clarity, brevity, & specificity)
• Failing to reference the standards for excellence in teaching, service and scholarship (& promotion)
• Failing to provide evidence

(Referencing the standards and providing evidence become more important after the year one file)

Uploading File Content

​

• Login Instructions
• Upload = Slow process

Next Step:�Program Review Committee (PRC)

• The PRC consists of either all or most of the tenured members of your program
• Minimum of 3 tenured faculty members
• Large programs (>10 tenured faculty members) the PRC will consist of at least 7 members, elected by simple majority
• Feedback years - years 1 and 3
• The PRC will review your file, meet with you to discuss your file and progress, and document the feedback in a letter that will be uploaded to your file
• Decision years - years 2 and 4; Tenure decision – year 5
• The PRC can only consider the information in the file when providing feedback or decisions
• You are allowed to write rebuttal letters at each stage of the process (PRC, Dean, etc.)
• You have 3 days (letters are usually due by 2 PM)
• Reach out to the Union and CTLD for assistance

Next Step: Dean Review

Preparing for Year 2

• Peer Observations
• Required 2 per year
• Faculty Plan (Draft)
• Address Standards
• Specific but Flexible
• Not a Contract
• Second Year File
• More depth and evidence – decision year

Faculty Plan

• Prior to the second Precepting Date of the second semester (year 1)
• The chair of the PRC shall convene a meeting with the faculty member, PRC and the Dean to discuss draft Plans
• Prior to the first Precepting Day of the fall semester (year 2)
• Draft Plans should be reviewed and approved/disapproved by the PRC (see page 28/29 of the Faculty Evaluation MOA)
• There may be revisions to a plan with approval from the PRC

Stockton University MoA: Procedure for the Evaluation of Faculty & Library Faculty (2015)

Questions??