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GOOGLE DRIVE BOOTCAMP 2

Kristy Rieger | Library/Tech Coordinator

Marquette School of Excellence

August 28th, 2014

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Our Goals

  • To get down and dirty with a few basic Google Apps!
  • To share our learning with the group

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About Me

  • Library/Tech Director, Marquette SOE
  • @msriegerreads
  • TLC, Googlepalooza
  • Sites Builder
  • Work with Macbooks, Chromebooks, iPads, Kindles, Nooks...

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Audience Check - Fist of Five

From 1 - 5, rate yourself in Google Drive knowledge!

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Directions

  • Make sure you’re in small groups with the challenge paper
  • Designate someone to be the lead creator
  • 20 minutes to answer the challenge, and develop a small presentation for the group!

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Gmail Challenge

A teacher recently instituted Gmail for her three sections of Language Arts. She likes having students email her reflections, and it’s good practice to save student correspondence, but she is constantly overwhelmed by saving a million emails in her main inbox. If only there was a way to archive and sort those emails! Do you, the techie librarian, have any tips for managing inbox overflow??

More questions:

The teacher is still getting to know her students, and she doesn’t always remember what homeroom they’re in. Is there a way the students can “sign” their email with their homeroom?

The teacher needs to refer back to an email a student sent her earlier in the quarter, but she can’t find it by scrolling. Can she “search” for the email?

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Calendar Challenge

You’re constantly having a problem with teachers using the library for meetings. They’re not doing an effective job of contacting you, and your principal suggested using Google Calendar as a way to reserve the Library. How can you make this happen?

More questions:

You also manage a computer lab, and think that a reserve system would be great too. Can you manage multiple calendars with your Gmail account?

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Docs Challenge

Your principal wants teachers to start writing and uploading their lesson plans to Google Drive. Hooray for no paper in the Main Office! However, you have a lesson plan template you have to type in, and she heard that Google Drive messes up the formatting of anything with tables. Is this true? Is there an effective way for your staff to type their lesson plans in Word and maintain the original quality of their work when they upload into Drive?

More Questions:

Because you’re an awesome librarian, you wrote a grant in Docs. BUT the grant wants you to upload your file as a Word Docs or PDF. Help! Can you download a Doc in this format, or do you have to copy and paste everything??

Before you submit your grant, you want to send it to a colleague to get feedback. BUT, you don’t want them to write on it! Is there a feature in Sharing that gives your colleague permission make comments, but not directly change the text?

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Presentations Challenge

Your students started the students in Powerpoint on the computer lab, but soon realized that most of them hadn’t brought flash drives (of course!). How can Google Presentations solve this issue?

More Questions:

Some of the students found videos and pictures they want to embed. How can they do that?

As the librarian, you know that students should be citing sources, but some of their links are super long and ugly on a Works Cited slide. Is there a way to “hide” the link on the page behind text, like you would on a regular webpage?

Your students are sick to death of those cheesy Google layouts. How can they customize the backgrounds of their slides?

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Forms Challenge

You want to administer a survey to the whole middle-school, and you are tired of services like Surveymonkey. You’ve heard Forms is great way to gather info, and that it will automatically create pie charts and graphs. Make a Form survey and show how it works!

More Questions:

You want to be alerted every time someone fills out the Form. How can you do that?

Is there a way to get Google Forms to self-grade open answers and give feedback to someone?

You want students to vote between two designs for a library logo. Can you embed a picture?

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Groups Challenge

A language arts teacher would love to do an online discussion forum for To Kill a Mockingbird, and he heard Google Groups is a great way to manage this. What can you tell him about Google Groups? (groups.google.com)

More Questions:

The teacher loves putting the kids in small groups for discussion. Is there a way for him to make those sub-groups?