Netflix Content Localization PO Request Template
Guidance Doc
Content Localization Billing Instructions
Netflix requires Purchase Orders # (POs) to be referenced on all Content Localization and Media Process (subs, dubs, AV, IMF, delivery etc.,) work related to full length content (series, features, docs, comedies, etc.,) as contracted by the Netflix Subtitle Management, Dubbing Operations and Title Operations teams. POs are generated and maintained by Finance Operations.
Step 1:
Once work has started please complete the Netflix POR template (make sure to obtain the Season ID# for each title as this is required on the template) and submit to SubsDubs@netflix.com and cc Netflix Subtitle Management, Dubbing Operations or Title Operations member who placed the order
Content Localization Billing Instructions
Step 2:
POR Email Requirements:
Subject: Vendor Name - Project/Title Season - Short Description
(e.g Post House - Love Season 2 - AD)
*Mark as URGENT if PO is required within 24 hours
Body:
Name of Title(s): Love Season 2
Brief Description of Services: English Audio Description, Subs & Dubs, etc.,
Delivery Date: 3/27/2017
Total Cost: $X
*Please allow 4 business days for POs to be provided
Attachment: Netflix POR Template
Content Localization Billing Instructions
Step 3:
Upon internal approval Finance Operations will generate the PO within 4 business days of request submission and provide the PO# and PO PDF copy to the vendor via email
Any changes to the order that affect the cost must be communicated via a new estimate to SubsDubs@Netflix.com and the Netflix Subtitle Management, Dubbing Operations or Title Operations member who placed the order so the PO can be updated accordingly.
Content Localization Billing Instructions
Step 4:
Email invoices to streamingAP@netflix.com and SubsDubs@Netflix.com for payment processing
To ensure timely payment, Invoices should include the following:
*Please ensure services and costs are clearly broken out by title and season on the invoice to ensure timely payment processing.
Step #: | Instructions: | Tab(s) Name: |
Step 1 | Complete the POR for each Asset File Type: Timed Text, Audio, Media Processing. For fees that we have a Rate Card for a mapping has been included (Timed Text, & Media Processing). If we do not have a rate for the service type selected, please enter the agreed upon rate yourself. You can add as many lines to each tab as you need to for your POR. If you are completing the Audio Creation Summary tab, please go to Step 3, if not, continue to Step 4 | Timed Text POR Audio Conformance Media Processing POR Other Fees POR |
Step 2 | This step only applies to Audio Creation type assets, please ensure you perform the following:
| Audio Creation Summary Audio Creation Detail |
Drop down menu
How to Complete the POR Template
Step #: | Instructions: | Tab(s) Name: |
Step 3 | Once all information has been completed, email this file to SubsDubs@netflix.com and copy the Localization/CDS who placed the order. | |
Step 4 | Netflix Accounting Operations will reply back to your Email with the PO# to reference on your Invoice. PO Request Email Requirements: Subject: Vendor Name - Project/Title Season - Short Description (e.g BStudios - Love Season 2 - AD) *Mark as URGENT if PO is required within 24 hours Body: Name of Title(s): Love Season 2 Brief Description of Services: English Audio Description, Subs & Dubs, etc., Estimated Delivery Date: 3/27/2017 Estimated Total Cost: $5,000 *Please allow 4 business days for POs to be provided Attachment: Completed Netflix Content Localization POR Template | |
Step 5 | Once PO# is received and work has been delivered/accepted. You can use the Invoice Template to bill us for your work or use your own Invoicing document to bill us. Please convert the file to PDF for Invoice submission. For invoice submission, please ensure the following:
| Invoice Template |
POR Template
Other Tabs | Description |
POR Summary | Summarizes the total amounts as listed in each tab |
Glossary | Defines the different data inputs in the POR template |
POR Template
FAQ
Question | Answer |
When should I submit a PO Request (POR)? | Once you have started work on the Localization and Media Processing order, you are required to submit a PO Request to SubsDubs@netflix.com with the Netflix person who placed the order on copy. |
Where can I find the title’s Season Movie ID #? | The Source Request in Backlot has the Season Movie ID#. For a series since the Episodic MID is available, you can list the first Episode MID in this column for a Season. |
If I am working on a Series how do I complete the template? | Finance tracks spend by-season. So please total the costs, by language, by service type for each season. Input the # of Episodes in each season and the Run Time per each episode to calculate the costs correctly. |
I'm ready to send my Invoice, but the total amount differs from the amount on the PO I received, can I still send my Invoice? | Please submit a PO Request for the updated invoice amount. In order to process payment the PO amount total must match your final Invoice amount. When submitting a PO update, please reference the original PO# provided, this will enable the finance team to more efficiently revise the PO. |
For Audio Creation work when do I have to complete the per minute rate breakdown in the Audio Creation Detail tab? | If you know how you are breaking down the per minute rate in detail at the start of the project, please provide the per minute rate breakdown in the Audio Creation detail tab in your first POR. If you do not know the break down per minute at the start of the project, it is required to complete the Audio Creation detail tab 10 days before asset delivery and submit an updated PO Request. |
Glossary
Item | Description |
Netflix Season Movie ID (MID) | Movie ID is the unique identifier for each title, this can be found in the Backlot Source Request data. Since the Episodic MID is available, you can list the first Episode MID in this column for a Season. Finance requires the spend to be broken out at the Season level, not episodic level. |
Expected Delivery Date | Please select the end of the month date of the expected delivery date of the asset to Netflix. Accounting records the spend in the month in which the delivery is expected to occur. Submit an updated PO Request if they delivery date changes. |
Glossary - Timed Text tab
File & Service Type | Description |
TT Create | Creation of timed text, subs, SHD/CC |
TT Conform | Conformance of timed text, subs, SHD/CC |
Forced Narrative Create | Creation of Forced Narratives |
Forced Narrative Conform | Conformance of Forced Narratives |
English Template Creation | Creation of English Template |
Glossary - Audio Conformance tab
File & Service Type | Description |
Existing Audio Material | Printmaster / M&E / Dialogue Stems from Content Partner |
Alternative Audio | Language Dubbing & Audio Description conformance per language |
Dub Card Insertion for conformance only | Dub Card insertion for conformance only work |
Glossary - Media Processing tab
File & Service Type | Description |
Audio/ Visual NON-IMF packaging for SD and HD | AV non IMF fees for Licensed Content |
Audio/ Visual with IMF Packaging for HD / Supplemental IMF for HD | AV IMF Packaging for HD fees |
Audio/ Visual with IMF Packaging for 4K / Supplemental IMF for 4K | AV IMF packaging for 4k fees |
Ident / Presentation Card Insertion (NON IMF & Supplemental IMF) & conform checks | IDENT Insertion and Conformance check fees for Licensed Content |
AV IMF Packaging for 4K/UHD + Master QC | AV IMF 4K fees for Originals Content that includes Master QC |
AV IMF Packaging for 2K/UHD + Master QC | AV IMF 2K fees for Originals Content that includes Master QC |
AV IMF Packaging for 4K/UHD/HDR + Master QC | AV IMF 4K/UHD/HDR fees for Originals Content that includes Master QC |
AV IMF Packaging for 4K/UHD/HDR + Master QC | AV IMF 2K/UHD/HDR fees for Originals Content that includes Master QC |
AV IMF Packaging for 2K/UHD/HDR + Master QC | AV IMF 4K fees for Originals Content that includes Master QC |
This tab is strictly for file conversion and transcode fees
Glossary - Other tab
File & Service Type | Description |
CCSL | combined continuity script list fees |
Rush Fees | any rush fees related to the order |
Other | any other fees not listed in the tabs - please describe the fees in the 'Comments' column |
Blurring / Pixelation (A) | Blurring or pixelation fees |