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Overview & Goals of ADV 101

Current ADV 101 Schedule:

ADV 101 meets Fridays at 1PM.

12/3: ADVANCE Co-Enrollment
12/10: ADVANCE Roundtable
1/14: Milestone Monitoring
1/21: ADVANCE Roundtable
1/28: Study Elsewhere/Reverse Transfer

Want a link to today's session and resources? Check out our ADVANCE Community Resources webage for this and more program-related information.

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www.nvcc.edu/advance

www.gmu.edu

ADVANCE Milestone Monitoring

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ADVANCE Pop Quiz!

1. True or False: All ADVANCE students have pathway milestones they must meet to make timely degree progress towards NOVA graduation and matriculation to Mason

TRUE

2. True or False: ADVANCE only terminates students from the program if they are not compliant with enrollment milestones

TRUE

3. True or False: ADVANCE students can appeal an impending termination from the program?

TRUE

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ADVANCE Milestone Monitoring FAQs

What is ADVANCE Milestone Monitoring?

Part of the ADVANCE retention plan which proactively and reactively communicates with students:

When they are not meeting certain milestones of the ADVANCE Program
The resources available to them to get back on track
The repercussions of not meeting these milestones vis-a-vis timely degree progress, completion, and matriculation

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ADVANCE Milestone Monitoring FAQs

Which Milestones are monitored and how do we communicate with students?

Not meeting enrollment requirements

Non-enrollment communications
Warning communications
Termination communications*

Not meeting CGPA requirements of pathway

Warning communications

Not meeting any selective admission requirements of pathway

Warning communications

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ADVANCE Warning Policy & Process

Communication Type	Audience	Student Takeaways
Academic Warning E-mail	Students not meeting one or more of the following milestones and have completed no more than 44 earned credit hours at NOVA	Encourages student to reach out to Success Coach Provides information on resources at NOVA and Mason Proactive and encouraging
Urgent Academic Warning E-mail and NOVA Navigate Text* *Text sent 1-2 business days prior to soft deadline	Students not meeting one or more of the following milestones and have completed 45 or more earned credit hours at NOVA	Provides soft deadline to reach out to Success Coach Provides information on resources at NOVA and Mason Reactive, informs student that they are at risk of not being eligible to matriculate

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ADVANCE Warning Policy & Process

Student data is pulled by NOVA ADVANCE Team from ADVANCE student enrollment records in SIS at end of each semester

Students who are not meeting one or more of these milestones are included in data pull

ADVANCE Internally documents which milestone(s) students are not meeting and make this information available to ADVANCE Success Coaching Team for intervention

Student receives an e-mail communication to NOVA e-mail address from ADVANCE Operations, sent approximately 3-4 weeks after end of semester

ADVANCE Team puts note regarding student's ADVANCE warning status into Mason student system, which are then copied into NOVA Navigate within a week after upload for NOVA frontline staff

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ADVANCE Termination Policy

What is ADVANCE Termination?

Fall 2018-Spring 2021 Cohorts: ADVANCE enrollment milestone requires that "students must complete at least six degree-applicable credits with a C or better each fall and spring semester"

Students who have not been enrolled at NOVA for the last three semesters (excluding summer terms) in credit-bearing or developmental courses will be terminated from ADVANCE at the end of the third missed semester

The process of terminating students will be repeated each fall and spring semester. Once a student is terminated from ADVANCE, the decision is final, although students are welcome to complete their degree at NOVA and pursue standard transfer admission to Mason

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ADVANCE Termination Policy

What is ADVANCE Termination?

Fall 2021 Cohort and Future Cohorts: ADVANCE enrollment milestone requires "students must complete their NOVA degree within 4 years of being admitted into ADVANCE"

Students who have not completed their associate’s degree at NOVA within four years of their first enrollment semester in ADVANCE will be terminated from ADVANCE at the end of the fourth year (not yet implemented)

NOTE: Due to these changes in the ADVANCE termination policy, the ADVANCE Leave of Absence policy is defunct

NOTE: ADVANCE also terminates matriculated students who fail to attend Mason in the fall or spring semester immediately following graduation from NOVA (unless student has approved deferral from Mason Office of Admissions)

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ADVANCE Termination Policy

Request for Exception Policy:

If a student is eligible to be terminated from ADVANCE and they would like to file a request for an exception due to extenuating circumstances, they may complete the Request for Exception form

Students must file a request for exception at least two weeks prior to the end of the NOVA semester in which they will be terminated

A sub-group of the ADVANCE Curriculum Committee will review the request and make a final decision

The ADVANCE Director will contact the student with the decision following the review

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ADVANCE Termination and Request for Exception Process

Student data is pulled by NOVA ADVANCE Team from ADVANCE student enrollment records in SIS over last three semesters

Students who have not been enrolled at NOVA for the last three semesters (excluding summer terms) in credit-bearing or developmental courses included in data pull

Student receives an e-mail communication to NOVA and Mason e-mails from ADVANCE Operations as well as a Navigate text regarding impending termination

E-mail and text sent twice; two weeks apart

The ADVANCE Director will contact the student with the decision following the review

Termination Exception from ADVANCE Request Form must be submitted to ADVANCE Operations no later than 11:59PM 2 weeks prior to the last day of the end of the semester.

Initial Termination Notification and Request for Exception Comm and Text Sent (one month from deadline)

Second Termination Notification and Request for Exception Comm and Text Sent two weeks from deadline)

Exceptions due two weeks prior to last day of semester ( 11/29/21 11:59 PM )

Sent: 10/29/21

Sent: 11/12/21

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ADVANCE Milestone Monitoring Spring 2022

1/11: ADVANCE students on warning and urgent warning received e-mail notifications

Over the next few weeks, ADVANCE students on warning and urgent warning will have a note regarding status on student record in NOVA Navigate
2/1: Follow-up text to students on urgent warning

1/13: ADVANCE students not enrolled for Spring 2022 at NOVA received e-mail notification and text via NOVA Navigate

Students not yet on warning

Beginning to Mid-February: ADVANCE will terminate students not compliant with enrollment requirements as of Spring 2022

NEW: ADV 5: ADVANCE Termination student group will be added to SIS to inform NOVA faculty and staff of termination status in addition to Navigate notes

3/28: Spring 2022 Initial Termination Notification and Request for Exception Comm and Text will be sent

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ADVANCE 101: Questions?

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ADVANCE 101: "Homework" Assignment

Given your role, what resources or forms of support do you leverage at NOVA, Mason, or both to help students get back on track academically?

Which resources or forms of support do you leverage at certain points in the ADVANCE milestone monitoring process and why?

(e.g. which resources/forms of support would you use for a student who you see may be at risk for being placed on warning versus in their first semester of warning versus on warning and close to point of transition/matriculation?)

What additional resources do you feel are still needed to support ADVANCE students in their personal and academic success?