2024-25 Test Coordinator Meeting
Summative State CAASPP & ELPAC Testing
January 14 & 16
2
NOTES
Learning Goals
Agenda January 16, 2025
By the conclusion of the meeting, Test Coordinators will:
Sign in Form for today
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10 | |
II: SY24-25 State Testing Preparation Overview
| 25 |
III: CAASPP Test Administrator Training (slides) | 50 |
IV: ELPAC Test Administrator Training (slides) | 40 |
SFUSD District Assessment Updates
Parents provided reports prior to PT Conference Week of 3/3 - see sfusd.edu/assessments for details
Grades | Assessments | Winter Administration Window |
8-10 | Star Reading & Star Math (Note:All grade 8 students complete by Feb 7 in order to apply to Lowell HS) | January 13 - February 7 |
1-7 | Star Reading & Star Math | January 27 - February 21 |
K | Star Early Literacy | January 27 - February 21 |
1 | Star CBM Dyslexia Screener for Spanish Pathway classes | January 27 - February 21 |
K | Star CBM Dyslexia Screener for Non- Spanish Pathway classes | January 27 - February 21 |
2024-25 Star Interim Assessment Expectations for Spanish Biliteracy and Dual Immersion Pathways (per guidance from MPD) | ||
Gr | Reading | Math |
K | Star Early Literacy - Spanish | NA |
1-2 | Star Reading - Spanish | Star Math - Spanish |
3-7 | Star Reading - English | Star Math - English |
8-10 | Star Reading - English | Star Math - English |
*2024-25 AAO Sub Support | ||
Gr | Fall | Spring |
K | Sept 3 - Sept 27 1 Sub for KRI 1:1 Items (All Pathway Teachers) | Jan 27 - Feb 21 1 Sub for 1:1 Star Reading CBM's (Non Spanish Pathway Teachers) |
1 | Oct 7 - Nov 1 1 Sub for 1:1 Star Reading CBM's (Non Spanish Pathway Teachers) | Jan 27 - Feb 21 1 Sub for 1:1 Star Reading CBM's (Spanish Pathway Teachers) |
AAO Sub Support for Gr K & 1 Phonological Processing (Dyslexia) Screener
Contact DoT
For Access to Renaissance Platform for Students & Staff
For Clever Access - Teachers & Students
How to Find Students’ Passwords in Synergy - Teachers
How to Find Students’ Passwords in Synergy Leaders
For Wifi/Connectivity
help@sfusd.edu
For Star Administration, Reports, Analysis and PD for Star Assessments
For Navigating Renaissance Analytics, Dashboards, and Support/Reports
Star Assessments Administration Resources
Visit the STAR ASSESSMENT ADMINISTRATION SITE for: | ||
Star Administration Instructions for Star Early Literacy, Reading, Math, & CBMs Share Star Administration Instructions with Teachers | Encourage teachers to check Clever access credentials/badges for all students (i.e. SFUSD gmail username and passwords) before administration | |
REMINDER- Our district’s default Monitor Password is: admin (all lowercase)
This Monitor Password is needed to PAUSE and RESUME a paused test. Paused tests must be completed within 8 days of initiating the test.
Turn on Assistive Tools (if applicable)
Administrators and teachers can set preferences prior to administration accommodate individual student needs as per IEP and 504 Plans. Star Math Audio available in both English & Spanish. The Accommodations Tool Bar (response masking, line reader, etc.) is not available for Star Spanish tests at this time.
Test | Audio |
Star Early Literacy |
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Star Reading |
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Star Math |
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School leaders complete this form for special education teachers (RSP etc.) who needs access to enable accommodations.
Ensure Classes Have Access
1. Access the Renaissance platform via the following link bit.ly/StarSFUSD
Staff with students rostered to them login via Clever
3. Select Classes & Courses
2. Manage Apps & Users
Email aao@sfusd.edu
Considerations for Test Security
Options | Description | Staff Actions |
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Pilot NEW Secure Browser |
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Use Test Activity Report
Monitor Participation in Real Time
Look for Students Not Tested Listed at the bottom
DnA
Results Reports:
Star Assessment Results Grades K to 5 (2024-25)
Star Assessment Results Grades 6 to 10 (2024-25)
Participation & Proficiency Reports:
Winter 2025 Star Reading Participation and Proficiency Grades 6 to 8
Winter 2025 Star Math Participation and Proficiency Grades 6 to 8
Winter 2025 Star Reading Participation and Proficiency Grades 9 to 10
Winter 2025 Star Math Participation and Proficiency Grades 9 to 10
For Star results alongside Multiple Measures:
Multiple Measure Assessment Data Grades K-5 (2024-25 Enrollment)
Multiple Measure Assessment Data Grades 6-8 (2024-25 Enrollment)
Multiple Measure Assessment Data Grades 9-12
Key Star Assessment Reports
to View/Analyze Results and Monitor Participation
K-HS Test Coordinator Actions - Winter 2024-25
Star Assessments
Professional Development Winter 2024
All School Leaders are Invited!
Virtual Lunch & Learn with Dr. Gene Kearns from Renaissance
February 25 from 10-11
Date | Audience | Description |
Jan 14 & 16 | Test Coordinators | Star Reminders & TC Plan |
Jan 15 | Gr K non-Spanish Pathways Teachers | Star CBM Administration & Results for Phonological Screener |
Jan 22 | Gr 1 Spanish Pathways Teachers | Star CBM Administration & Results for Phonological Screener (in Spanish) |
Jan 22 | Gr 2 non-Spanish Pathways Teachers | Star CBM Administration & Results for progress monitoring |
Feb 5 | K-HS Teachers | Star Growth Data |
Feb 7 | Coaches | Star Data Use for ILT’s (in person) |
Feb 18 | HS Dept. Heads, Coaches, Leaders | Star Growth & Data Use |
Feb 21 | Artifs | Using Star CBM Data to Monitor Progress & Set Goals (in-person) |
Mar 26 | K-5 Teachers | Star Growth Data & Analysis |
Recordings of all virtual Star PD sessions are posted on the
Star Microlearning
Google Classroom
This Google classroom includes Star reports and analysis resources in bite-sized modules to support the analysis and usage of Star assessment results.
Click this link to join the Star Microlearning Google Classroom to begin accessing the content. The Join Code is: bpz276z.
You may also scan the QR code to join.
SAN FRANCISCO UNIFIED SCHOOL DISTRICT
AAO Resources
&
Additional Support
| |
Star Resources
Contact Information
Resources to prepare teachers and staff to administer the Star tests to students | One stop shop for how to run reports for Star results in Renaissance and links to Star DnA Reports |
Analysis tools to guide Star test results analysis and inform next steps in instruction | View Star PD webinar recordings from previous sessions and register for upcoming sessions |
State Testing
Preparation Overview for 2024-25
New Updates and reminders for 2024-25
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Smarter Balanced
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Alternate ELPAC
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SUMMATIVE STATE TESTING UPDATES
Testing Integrity and Security
AAO Site Audits
School sites are also subject to audit by the California Department of Education
Purpose
Process
95% Participation Rate
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Every Student Succeeds Act (ESSA) requires states to test at least 95 percent of all students and student groups
The CDE California School Dashboard
provides meaningful information on school and district progress
2024-25 State Assessments Testing Windows
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State Assessments | Grades | Administration Window |
Smarter Balanced Testing, ELA & Math | 3-8, 11 | March 17 - June 4, 2025 (ES, MS, K-8, HS) |
CA Science Test (CAST) | 5, 8, & 11 |
State Assessments | Grades | Administration Window |
Summative ELPAC Testing & Alternate Summative ELPAC | K-12 (until age 22) | February 3 - May 30, 2025 |
Alternate ELPAC and CAA Science, Math, & ELA
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CAA Science Testing should be underway at your site now!
Alternate Assessment | Grades Tested | Testing Window | SFUSD Website Materials |
Alternate Summative ELPAC | K-12 | Summative: Feb 3 - May 30 Initial: Ongoing all year | |
3-8 & 11 | March 17- June 4 | ||
California Alternate Assessment Science | 5, 8, & 11 | September 24 - June 4 |
Alt for All!
Alternate State Testing for one test = Alternate assigned for ALL applicable tests.
* Site Educator Orientation & Certification is Required for these tests
Test Coordinator
Steps for Administering State Assessments
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SAN FRANCISCO UNIFIED SCHOOL DISTRICT
TC Steps for Administering State Assessments
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4-6 Weeks |
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2-3 Weeks | 2. Verify Student Assignment and Test Settings |
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1 Week |
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Testing Days!! |
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1 Week |
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By May 28 |
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Before Testing
After Testing
Test
Day
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4-6 Weeks
Before Testing
Grade | Window | Schedule due to AAO | Session Ticket Sort |
Elementary, Middle, K-8 & high school | March 17 - June 4
| March 10, 2025 | |
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K-12 (until age 22) | February 3 - May 30 | February 7, 2025 Group Testing Schedule |
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4-6 Weeks
Before Testing
Site Chromebook Preparation & Management
SFUSD-issued Student Chromebooks are ready to use for State Testing!
DnA (Illuminate) Report: 2024-25 State Summative Tests: Student Assignments
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2-3 Weeks
Before Testing
Summative State Assessments Assigned:
*EL = ELPAC
SBA
CAA
ELPAC
Test Type
*For your Summative ELPAC list, click “Test Type” heading to sort ELPAC students
to the top. Then Download the report by clicking the excel symbol.
Designated Supports & Accommodations
CAASPP
Optional CAASPP Training: Designated Supports & Accommodations
ELPAC
Additional Information (AAO Website)
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2. Verifying Accessibility Supports Settings:
Reports show the Settings applied in the Testing Platform (TOMS)
What Type? | For whom? | Assigning Supports |
Designated Supports | All Students Note: May be used when determined for use by an educator | |
Accommodations | Students with IEP or 504 plan |
Statewide Assessments Section
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2-3 Weeks
Before Testing
3. Send Family Notification Letters
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2-3 Weeks
Before Testing
Site Responsibility:
Pursuant to California Code of Regulations, Title 5, Section 852
Each year local educational agencies (LEAs) are required to notify parents or guardians of their pupil’s participation in the state tests
Guidance
Letters
4. Ensure CAASPP and/or ELPAC log-ins are current
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Test Operations Management System (TOMS) log-in MUST be activated for:
NOTE: If both accounts are already active, no further action is required.
TOMS Account Activation
Non TOMS Proctor Only affidavit: ELPAC & CAASPP - Included in AAO Accountability Envelope
5. Provide Training to Teachers
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2-3 Weeks
Before Testing
Training is required annually to administer CAASPP and ELPAC
State Assessment | Who needs to be trained? | Training Time | Slide Presentations |
CAASPP | Any SFUSD employee administering SBA
| 45-60 minutes | |
ELPAC | Teachers or TCs administer group ELPAC testing to 3-12 for listening, reading, and writing | 45-60 minutes |
6. Prepare Materials for Test Administration
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1 Week
Before Testing
7. Have ready: Devices for Testing & Materials (DFAs) for Test Administrators
Test Administrator Devices & Materials
(SSID & first name as in DnA).
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Testing Day!!
8. Administer and Monitor Testing
General Test Administration Process
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Testing Day!!
NOTE: Student assessment sessions are untimed, and have a unique session ID number.
CDE Video Resource: Starting & Stopping a Test Session
Student Login
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9. Check Student Completion Status & Dispose of Secure Materials
After
Testing
Securely Dispose of Materials
testing window
of DFAs must be
deleted
1 Week
After Testing
Check Student Completion Status
Finishing Testing
Student- Level | CAASPP Student Completion Status (student-level completion) | ELPAC Student Completion Status (student-level completion) |
School Summary | CAASPP SBA/CAST Summative Tests School Completion 2024-25 (school-level summary) | ELPAC School Completion Status (school-level summary) |
Additional Details | TOMS: Completion Status Reports (for CAASPP and ELPAC) Video Tutorial: How to Monitor Test Completion (TOMS) | |
families how to access and view student results in Summer/Fall2025
Summer / Fall 2025:
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10. Submit Accountability Documentation & Sharing Student Results with Families
After
Testing
January TC Meeting Next Steps
| By: |
| ASAP |
| 2/7; 3/10 |
| Ongoing |
| 2-3 weeks before testing |
General
| By: |
| Due 2 weeks before testing |
| 1/27 |
CAASPP
| By: |
| 2/8 |
| ASAP (before testing begins) |
ELPAC
How to Help us Serve you more Efficiently
Send SSIDs (10 digits) for inquiries or requests related to students. No need to include full names, screenshots of reports, student details, etc. We have access to most reports.
Include:
SSID
First name
School
We will let you know if we need more
Make sure your email has a signature with your current role & contact information and school site so we know what site you are working at.
Example:
Octavia Butler
Principal, Ida B Wells High School
415-555-1212
Student Inquiries??
Where are you emailing us from???
SAN FRANCISCO UNIFIED SCHOOL DISTRICT
Questions
&
Processing Time
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State Testing Slides (general overview)
Contact Info
Additional Support
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| Brady Fell
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| Catherine Siemens Sarah Conde-Sulzbach | |
| Michelle Maghes Crystal Carrillo | |
| AAO |