BOOK FEST PLANNING AND LOGISTICS WITH PREET SINGH (EAGLE EYE BOOK SHOP)
May 9th, 2024
Purpose & Goals
Venues- Dates & Space
Partners-Sponsors & Vendors
Author Line-Up
Agenda
Marketing
Schedule
DEI & Accessibility
Safety
Volunteers
Purpose & Goals
What would you like to accomplish with this festival?
Do you want this to be a one day affair or two?
Is this something you wish to do once or again in the future?
Would you like it to be free or ticketed?
Venue
What’s the parking like?
What time of year would you like your festival to happen?
Would you like it to be indoor or outdoors?
What is the capacity?
How much space will you need for signings and vendors?
Is it easily accessible for everyone? Are the rooms accessible to all?
Author Line-Up
How many authors can your space/schedule accommodate?
Putting up an author interest form on your social media & website
Inviting authors you have personal relationships with.
Will you be able to pay honorariums or any travel related costs for your authors?
Partners
Reach out to city council in pre-planning stages
Vendor Interest Applications
Connecting with publishers
Reaching out to your local reps
Connect with local businesses
Marketing
Creating graphics to be shared
Looping in influencers
Running ads
Creating bookmarks and postcards to be handed out
Putting your logo on festival’s social media
Schedule
What time will you start and end things?
Make sure it’s available as early as possible
Have someone else review before you publish it to catch mistakes
Equitable distribution of authors on panels
Keep in mind people who will be traveling to and from
DEI & Accessibility
Your panelists, moderators, and volunteers should reflect your community
Space and accessbility for mobility impaired, hearing impaired or other disabilities
Space should be available for those who may need time away to compose themselves (green room)
Panels need to be balanced
Some panelists may require physical or financial assistance to attend
Safety
The space you’re in should feel safe for everyone there.
First Aid Kit and information on nearest medical facilities
A place for people to let organizers or volunteers know if there are any issues
Security
Volunteers
No festival is complete with out them
Offer perks-early entry, discount on merch, etc.
Provide advance training opportunities to discuss roles/responsibilities and safety measures
Assign duties according to ability & capability
Have short shifts and give breaks in between
It’s better to have an abundance vs. a shortage
Thank You!
preet@eagleeyebooks.com
www.loveyallfest.com