PARAPARAUMU COLLEGE
Risk Management for
School Business Managers
Preparing for Changing Conditions: From Compliance to Strategic Resilience
60-Minute Workshop | 15 July 2026 Presented by: Diane Bradley, Business Manager
Today's Agenda
Introduction and objectives
Risk, risk management and the School Business Manager’s role
The core risk framework and risk tools
Risk appetite and maturity
Risk categories
What’s on the horizon?
School Business Manager Risk Checklist
01
SECTION
Introduction &
Objectives
Setting the scene
Diane Bradley
Why am I here and why do I care about risk management?
Learning Objectives
1
Understand the New Zealand legal and regulatory risk framework (WorkSafe NZ, HSWA 2015, MOE)
2
Apply ISO 31000 risk management principles to your school context
3
Assess your school's risk maturity and identify priority gaps
4
Develop practical risk management strategies across key domains and with a focus on what’s on the horizon
5
Build a personalised risk action plan to take back to your school
02
SECTION
Risk, risk management and the School Business Manager’s role
The basics of risk and the part we play
What is risk and risk management?
Risk - The effect of uncertainty on objectives
Why is risk management important in a school environment?
Robust risk management is critical for:
Risk Management - Is about managing uncertainty so our schools can thrive
The risk landscape for schools
Regulatory and Legal
Health and Safety at Work Act 2015 Privacy Act 2020
Education and Training Act 2020 Crown Entities Act 2004
Employment Relations Act 2000 Human Rights Act 1993
Education (School Boards) Regulations 2000
Financial Accountability
Ministry of Education funding
Annual audit
Payroll compliance
Fraud exposure
Cybersecurity
People and Community
Staff wellbeing
Child safety
Community trust
Reputational exposure
Infrastructure
Building compliance
Deferred maintenance
Insurance
What role do / should School Business Managers play in risk management?
A hazard on its own does not a risk make
Where is your school placed for managing risks?
03
SECTION
The Core
Framework and key risk management tools
WorkSafe NZ and ISO 31000:
the foundations of risk management
WorkSafe NZ — The Regulatory Context
WorkSafe New Zealand is New Zealand's primary workplace health and safety regulator. For schools, it has direct authority under the Health and Safety at Work Act 2015 (HSWA).
Proactive Engagement
WorkSafe expects PCBUs (schools) to proactively identify and manage risks — not just respond to incidents
Notifiable Events
Schools must notify WorkSafe of serious injuries, illness, or incidents (near misses) within 24 hours
Good Faith Defence
Schools demonstrating documented, systematic risk management are better protected legally
Officer Accountability
Principals and Board members as 'officers' must exercise due diligence — ignorance is not a defence
ISO 31000 — The International Risk Management Framework
Core Principles
The Risk Management Process
1
Establish Context
2
Risk Identification
3
Risk Analysis
4
Risk Evaluation
5
Risk Treatment
6
Monitor & Review
7
Communicate & Consult
Four key things you need to manage risks in a school
- The likelihood and impact determines the initial risk rating
- The risk rating determines the required actions
2. Assessing risks - The Risk Assessment Matrix
Using the Matrix
Low
Monitor, annual review
Medium
Documented controls required
High
Urgent treatment plan needed
Extreme
Immediate Board escalation
2. Assessing risks — likelihood × impact
2. Assessing risks — likelihood × impact
3. Controls and Actions - then re-rate the remaining risk
4. Risk register - pulls all the information together
04
SECTION
Risk Appetite
& Maturity
How much risk should your school accept?
How mature is your risk management?
Understanding Risk Appetite
Risk Appetite
The amount and type of risk your school is prepared to accept in pursuit of its strategic objectives. Set by the Board.
Risk Tolerance
The acceptable variation around your risk appetite — the 'boundaries' within which risk management operates day to day.
Risk Capacity
The maximum amount of risk your school could absorb before it threatens its ability to continue operating.
The Board sets risk appetite. The SBM operationalises it and reports against it.
Risk Management Maturity Model
Questions to think about — Rate Your School's Risk Maturity
1. Does your school have a formal, documented risk register?
Response options: Yes / Partial / No
2. When did the Board last review the risk register?
Response options: Within 6 months / 12 months / Longer / Never
3. Do you have documented business continuity plans?
Response options: For all critical functions / Some / None
4. Are risk management responsibilities clearly assigned to individuals?
Response options: Yes, documented / Informal / No
5. Does risk management inform your school's strategic planning?
Response options: Always / Sometimes / Rarely
Discuss: What level are you at overall? What's your biggest gap?
05
SECTION
Health and Safety
Risk
HSWA 2015: Your obligations
and practical application
HSWA 2015 — Key Obligations for Schools
The School as PCBU
Officers (Principal, Board Members)
Managing H&S Risks — The Hierarchy of Controls
Elimination
Remove the hazard entirely
Substitution
Replace with something safer
Isolation
Separate people from the hazard
Engineering
Controls
Physical safeguards
Administrative
Controls
Policies, training, procedures
PPE
Last resort — personal protective equipment
More Effective
Less Effective
06
SECTION
Financial Risk
Management
Protecting your school's financial
health and public accountability
Types of Financial Risk in Schools
Budget Risk
Cash Flow Risk
Fraud & Misappropriation
Audit & Compliance
Financial Controls & Governance
Internal Controls
Board Governance
07
SECTION
Reputational
Risk
Protecting your school's standing
in the community and beyond
Managing Reputational Risk
Sources of Reputational Risk
Crisis Communications — The 3 Rules
1
Speed
Acknowledge within 1–2 hours. 'We are aware and investigating' is better than silence.
2
Transparency
Don't hide facts that will emerge later. Partial truth often damages more than full disclosure.
3
Empathy
Lead with care for people affected — not defence of the school's position.
Note: Involve Principal and Board Presiding Member before any public statements.
08
SECTION
Operational Risk
& Business Continuity
Keeping your school running
when things go wrong
Operational Risk — Key Categories
IT & Cybersecurity
Key Person Dependency
Supply Chain
Data & Privacy
Business Continuity Planning (BCP)
1
Identify Critical Functions
Payroll, student enrolment, emergency communications, data access, H&S systems
2
Set Recovery Time Objectives
For each critical function: how long can it be unavailable? What data can be lost?
3
Identify Dependencies
People, systems, external providers, data and documents needed for each function
4
Develop Recovery Strategies
Manual workarounds, backup systems, mutual aid agreements, emergency contacts
5
Document & Communicate
Written BCP accessible offline; key staff trained; Board informed and approved
6
Test & Review
Annual tabletop exercise; review after any incident or major change
TAKE-AWAY ACTIVITY — Business Continuity Scenario
Scenario: The Ransomware Attack
Monday morning. Your school's administration network is locked. A ransomware message demands payment. Your Student Management System, payroll system, financial system and all shared drives are inaccessible. It is 3 days before the end of the pay period. 85 staff are waiting to be paid.
First 2 hours
Who do you call first? What do you NOT do? (Hint: don't pay the ransom!)
Payroll solution
How do you ensure 85 staff are paid on time with no system access?
Communication
Who needs to be told, and what? Parents? Staff? MOE? Media?
Prevention
What 3 things would have reduced the impact of this attack?
09
SECTION
Property Risk
& Infrastructure
Managing your school's physical
assets and built environment
Property Risk & Infrastructure Management
Building and Infrastructure Compliance
Building Warrant of Fitness (BWOF). Asbestos management. Electrical testing. Managing contractors on site.
MOE Property Framework
MOE retains title to school buildings. Schools manage property through the 10-Year Property Plan (10YPP). The SBM is typically the key contact for the 10YPP — ensure it is current and realistic.
Insurance
Schools carry cover through the MOE's property insurance programme. Review scope annually. Contents insurance and public liability may require separate school-funded cover — check your policy.
Deferred Maintenance Risk
Deferred maintenance creates compounding risk: higher future costs, H&S exposure, and building deterioration. Document all known defects and include in risk register with estimated remediation costs.
10
SECTION
What’s on the horizon?
What should we be thinking about?
Keeping ahead of developments
Changes on the horizon - what are the risks?
AI
Poses a range of risks including academic integrity, data privacy, potential to amplify biases including cultural and gender, impacts for recruitment and retention, changing skill sets needed
Increasing number of students with complex learning and behavioural needs
This impacts school environments and spaces, attendance, increased support needs and potentially staff and student safety, staffing numbers and costs associated with that, impacts on other students ability to learn
Curriculum change fatigue and overload
School staff could experience workload strain and potential burnout driven by significant policy shifts and widespread curriculum changes, impacts on student learning
Climate vulnerability and infrastructure risks
Increase in number and severity of weather events could put infrastructure at risk with an increased chance of school closures and facilities needing to be used as community hubs when weather/climate events occur
Changes on the horizon - what are the risks?
Legislative Change
Education and Training (System Reform) Amendment Bill
Legislative Change
Health and Safety at Work Amendment Bill
Legislative Change
Employment Leave Bill
So, just to finish, here’s a new risk…………
11
SECTION
The School Business Manager
Risk Checklist
Your practical guide to risk
readiness across all domains
School Business Manager — Risk Readiness Checklist
Framework
H&S
Financial
Reputation
Operations
Property
Your Risk Management Action Plan
What will you do when you get back to school?
Next Week
Next Month
Next Term
Key Takeaways
1
Risk management is a strategic function — not just a compliance exercise
2
The SBM is uniquely positioned to lead risk culture across the school
3
Financial controls protect your school, your Board, and your reputation
4
A tested BCP is worth more than a perfect BCP that has never been reviewed
5
Fast pace of change means we need to keep scanning; be aware; be prepared to advise and support on changes that may impact your school
Key Resources & References
WorkSafe NZ — Education Sector
H&S guidance specific to schools, including worker participation, risk management tools
Ministry of Education — School Finance
Financial management guidance for Boards, audit resources, property framework
National Cyber Security Centre — Schools Cybersecurity
Practical cybersecurity advice, incident reporting, ransomware response guidance
Office of the Privacy Commissioner
Privacy Act 2020 guidance, breach notification requirements
Standards NZ — ISO 31000:2025
The international risk management standard (purchasable)
NZ School Boards Association - GovHub
Governance resources, policy templates, Board training for risk oversight
Thank You
Questions & Discussion
Diane Bradley can be contacted at: brd@paraparaumucollege.school.nz