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Engagement plan – Technical Reporting 2025

Technical Reporting questions: performanceandresults@cgiar.org

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Support period: July 2025 – June 2026

Purpose: Streamline communication and optimize support for Programs, Accelerators, and Centers with mapped W3/bilateral projects

*Microsoft Teams chats will be activated only during scheduled meetings and closed immediately after. performanceandresults@cgiar.org is the official communication channel.

Full engagement plan available via the P&R Hub and here: Full engagement plan.

The Performance and Results (P&R) Hub will serve as the central repository for all materials related to Technical Reporting.

Frequency: Every 2 weeks
Focus: Key updates, reminders, Q&A summaries

Update emails

Frequency: as needed
Focus: engage specific categories within the P/As, based on technical reporting revisions/developments, to gather targeted feedback. Program Coordinators will be copied on these emails.

Targeted emails/feedback

Frequency: Limited (at key milestones)
Focus: Specific topics (e.g., indicators, tools, QA, report template)

Info-sessions

Frequency: As needed
Focus: Open Q&A, clarification, live support, with primary focus on the reporting and QA period

Drop-ins

www.cgiar.org

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PRMS enhancements and feedback process �

USER TESTING

Sounding Board tests proposed PRMS update

FEEDBACK AND DEVELOPMENT

Feedback reviewed

D&D team develops update

DEPLOYMENT

Update tested and deployed

Update becomes available on the PRMS platform

DOCUMENTATION AND COMMUNICATION

Notion page published detailing latest update

Fortnightly emails and P&R Hub used to communicate changes

The Sounding Board will consist of:

PRMS Team
PCU Team
PPU Team
P/A representatives, depending on what is being tested, availability etc.

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