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Time Management

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House Logistics

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Participate with chat or “raise hand”

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Presentation title

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20XX

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Introduction�

Facilitator – Jared Malek

Producer – Shari Rogers

Please type your location in the Chat

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Agenda

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Challenge

Importance of Time Management

Time Management Techniques

Strategies for prioritizing tasks

Summary

Presentation title

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20XX

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Activity Instructions

Do you make the most of your time or are you always chasing your tail?

Do you know what tasks and activities to focus on at any given time?

Do you use to-do lists?

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Join the Breakout room.

Discuss these questions.

Share when back.

Timing: 4 minutes (1 min set up, 1 min activity, 2 min debrief)

SAY:

Think for just a moment about the following –

Do you make the most of your time or are you always chasing your tail?
Do you use to-do lists?
Do you know what tasks and activities to focus on at any given time?

Now, lets take those thoughts and work together with your small group to share your thoughts.

We will now break for this activity .
The screen will be switched, and everyone will be in a Breakout room.
Briefly introduce yourself.
Discuss these 3 questions in your groups.
Work for 4 minutes.
Designate who will share key points to the class when you return.

SAY:

Are there any questions?

I will pop into different groups and listen in and pretend I am not there.

Ok, I will see you back here in 4 min. Enjoy.

DO:

Pop into different Breakout rooms.

Producer Notes:

Form Breakout rooms
Set the timer for 4 minutes.
Using the Announcements feature, give participants a 1 min warning.
Switch screen back to Presentation mode to bring people back to main room after 4 min.

[ADVANCE SLIDE]

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Challenge

Meeting deadlines
Better decision making
Work-life balance
Effective planning

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Time Management!

Presentation title

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20XX

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KC - Breakout

Question:

What is time management?

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Activity Instructions

Timing: 5 minutes (total)

SAY:

Think for just a moment about what you believe is “Time-management” (give a moment for self-reflection). Now, lets take those thoughts and work together with your small group to share your thoughts.

We will now break for this activity .
The screen will be switched, and everyone will be in a Breakout room.
Briefly introduce yourself.
Discuss in your group: “What is time management?”
Work for 5 minutes.
Designate who will share the key points when you return.

SAY:

Are there any questions?

I will pop into different groups and listen in and pretend I am not there.

Ok, I will see you back here in 5 min. Enjoy.

DO:

Pop into different Breakout rooms.

Producer Notes:

Form Breakout rooms
Set the timer for 5 minutes.
Using the Announcements feature, give participants a 1 min warning.
Switch screen back to Presentation mode to bring people back to main room after 5 min.

[ADVANCE SLIDE]

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Learning Objectives

Define the importance of time management and its impact on personal and professional success.

Identify time management techniques.

Recall use of strategies for prioritizing tasks and activities effectively.

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Objective #1

Importance of time management.

Its impact on personal and professional success.�

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Objective #2

Identify techniques for better time management.

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Techniques for Managing Time

SMART Goals

Time Block

Task Batching

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Time Block

Breaking down your day into specific blocks of time, each dedicated to a particular task or activity.

Identify tasks
Allocate time to each task
Avoid multi-tasking
Set time limits for each task
Reevaluate and adjust

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Time Batching

Grouping similar tasks together and completing them all at once during a designated time block.

Group similar tasks
Allocate time block
Focus on the tasks
Set time limits for the batch
Take break between batches

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SMART Goals

Setting clear, effective, achievable, and easily measurable goals

S - Goals should be clear and specific.
M - Goals should be measurable.
A - Goals should be realistic and achievable.
R - Goals should be relevant.
T - Goals should have a specific time frame.

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KC - Breakout

Question:

What Time Management techniques will you include in future? Why?

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Activity Instructions

Timing: 5 minutes (total)

SAY:

Think for just a moment about any time management techniques that you would use in the future and why(give a moment for self-reflection). Now, lets take those thoughts and work together with your small group to share your thoughts.

We will now break for this activity .
The screen will be switch, and everyone will be in a new breakout room.
Briefly reintroduce yourself if in a different group.
Discuss in your groups: “What time management techniques will you use in the future? Why?”
Work for 5 minutes.
Designate who will share key points when you return.
Return so you can present your team’s key points to the class.

SAY:

Are there any questions?

I will pop into different groups and listen in and pretend I am not there.

Ok, I will see you back here in 5 min. Enjoy.

DO:

Pop into Breakout rooms

Producer Notes:

Form new Breakout rooms
Set the timer for 5 minutes.
Using the Announcements feature, give participants a 1 min warning.
Switch screen back to Presentation mode to bring people back to main room after 5 min.

[ADVANCE SLIDE]

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Objective #3

List strategies for prioritizing tasks and activities effectively.

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Strategies for Prioritizing

Develop routines

Handle interruptions

Manage unexpected tasks

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Develop Routine

Planning routines can significantly improve your productivity and help you stay organized.

Review your priorities
Set achievable goals
Create a weekly schedule
Leave room for flexibility
Reevaluate and adjust

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Handle Interruptions

Minimize their impact and stay focused on your tasks.

Set boundaries
Communicate with colleague
Create a distraction-free zone
Use technology wisely

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Manage Unexpected Tasks

Requires flexibility, adaptability, and effective time management.

Assess the priority
Reevaluate your To-Do list
Delegate when possible
Adjust your schedule
Break tasks into smaller steps

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KC - Breakout

Question:

What strategies will you use for prioritizing tasks? Why?

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Activity Instructions

Timing: 10 minutes (total)

SAY:

Think for just a moment about any time management techniques that you would use in the future and why(give a moment for self-reflection). Now, lets take those thoughts and work together with your small group to share your thoughts.

We will now break for this activity .
The screen will be switch, and everyone will be in a new breakout room.
Briefly reintroduce yourself if in a different group.
Discuss in your groups: “What time management techniques will you use in the future? Why?”
Work for 5 minutes.
Designate who will share key points when you return.
Return so you can present your team’s key points to the class.

SAY:

Are there any questions?

I will pop into different groups and listen in and pretend I am not there.

Ok, I will see you back here in 5 min. Enjoy.

DO:

Pop into Breakout rooms

Producer Notes:

Form new Breakout rooms
Set the timer for 5 minutes.
Using the Announcements feature, give participants a 1 min warning.
Switch screen back to Presentation mode to bring people back to main room after 5 min.

[ADVANCE SLIDE]

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Review

Techniques for time management -

Time blocking
Task batching
Setting SMART goals.

Strategies for prioritizing tasks -

Develop Routines
Handle Interruptions
Manage unexpectedted tasks

Presentation title

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20XX

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Knowledge Check

Read scenarios and answer these questions.

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Activity Instructions

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Scenario #1:�Meet Alex, a freelance graphic designer working on multiple projects for different clients. With various design tasks, revisions, and client communication, Alex often struggles to meet his deadlines. What can he do?

Continue as is and wait till management notices.
Use time management technique to allocate time and set time limits for various task
Put certain projects on hold.

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Presentation title

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20XX

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Scenario #2:�Meet Emily, a project manager at a fast-paced technology company. She is often given unexpected tasks on top of her regular overload of work. What can she do?

Drop everything and work on the new task.
Assess and reevaluate priorities of tasks.
Say no to the management when assigned new tasks.

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Presentation title

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20XX

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Summary�

Time management is a critical skill that impacts various aspects of life, including productivity, well-being, and personal growth. It enables individuals to optimize their time, make the most of their resources, and achieve their goals effectively.

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Questions?

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Thank you