Establish your �Online Scholarly �Presence & Identity

Rachel Miles�Research Impact Coordinator

ramiles@vt.edu

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Slides available at http://bit.ly/GradOnlinePresence

These slides are licensed under a Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) 4.0 International License

Researcher Profile Guide

Past & Upcoming Workshops

All workshops are for graduate students, researchers, faculty - anyone publishing scholarship, communicating research online, tracking & interpreting metrics, and setting up & maintaining researcher profiles & identifiers

Past Workshops

• https://guides.lib.vt.edu/TellYourStory/past-workshops
• Includes links to slides & Zoom recordings

Today’s Outline

• Open Access
• Academic Publishing Model
• Self-Archiving & Repositories
• Researcher Identity
• Researcher Profiles & Identifiers
• Research impact metrics (for your own time)
• Altmetrics
• Promote your Work Online (potentially for your own time)

Note on today’s workshop & instruction

• This workshop shows you how to establish your online scholarly presence, regardless of whether you have published yet or demonstrated your scholarship in some other capacity.

Maximum Online Scholarly Visibility Formula

Establish your online profiles, link to OA versions of your work on your profiles, and promote those works and profiles on online channels, such as social media

In other words, expand your audience

Make your work available to as wide and varied of an audience as possible

Why?

Open Access / Open Research / Open Science

• Video: Introduction to Open Access:
• Definitions
• Ways to make research outputs OA
• Advantages of OA
• Global access to knowledge �(those without institutional subscription access)
• Developing countries, clinicians, practitioners, tax payers, alumni, etc.
• Democratization of knowledge
• OA citation advantage (OACA)
• Key takeaway - research indexed on OA repositories receives significantly more citations than research not available on repositories

• Many lack access
• Colleagues (especially internationally), taxpayers, government policymakers, non-governmental organizations
• Scholarly values
• Knowledge must be available to be built upon
• Benefits authors
• Citation advantage, altmetric advantage
• Facilitates other uses
• Text and data mining, teaching

Why Open Access?

Threats to human life & health

Publishing Oligopoly

Figure from “The Oligopoly of Academic Publishers in the Digital Era” (Lariviere, Haustein, & Mongeon, 2015)

Does it matter that these 5 publishers control 50% of the market?

Scholarly Publishing is Big Business

2015 figures

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Scholarly Publishing is �Profitable Business

Patrons of the library at the University of California, Berkeley, will no longer have easy access to journals from the publisher Elsevier. CHUCKSTOCK/

SHUTTERSTOCK.COM

Is the tide turning?

Virtual Library of Virginia (VIVA)

Elsevier Freedom Collection Cancellation

Learn more:

• Open Access - Big Deal Information You Need to Know
• FY21 journal cancellations: Elsevier Freedom Collection cancellation

Source: “The state of OA: a large-scale analysis of the prevalence and impact of Open Access articles". PeerJ 6: e4375. DOI:10.7717/peerj.4375. CC BY-SA 4.0

Still a Long Way to Go

Learn more about OA & its Issues

Open Access and Researcher Visibility Presentation

• Why it matters
• The Scholarly Publishing Oligopoly
• Barriers to OA

Open Access: Academic Publishing Model

Open Access Publishing (Gold OA)

Journal Selection Process

Be sure to:

Checklist available:

Books & Chapters

Journals

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(does require some time to dig and find the information!)

Resources for Reviewing OA Journals�(most included on Think, Check, Submit!)

Publishing Open Access (Gold OA)

• Some journals require payment of an Article Processing Charge (APC)
• This allows journals to fund the cost of publication through the fees to the author rather than through subscription fees
• Despite the term “author pays”, most APCs paid through authors’ institutions
• Virginia Tech has an OA Subvention Fund to help cover lower cost APCs
• Note: the OASF is currently depleted for this FY24 and will replenish �July 1, 2024.
• Some do not; if they don’t it doesn’t mean they’re not “high quality,” reputable, or peer reviewed.
• They may get funding from academic institutions and other organizations. Other business models are emerging to avoid the “author pays” business model in OA publishing, especially among non-profit and university OA publishing
• Example: academic library publishing becoming more popular. Check out Virginia Tech Publishing!

Publishing OA: Two Ways

Average APC in OA Journals

Average APC in fully OA journals; data comes from the Open APC Initiative. Prices are displayed in Euros.

Average APC in Hybrid vs. OA Journals

Data comes from the Open APC Initiative

Academic Publishing Business Models

Example: �Virginia Tech Publishing

Traditionally subscription journals, often from ‘vanity presses.’ APCs are very high.

Resources for Paying for OA APCs

Consider what funding (if any) you have available for OA Article Processing Charges (APCs) before you select a journal to submit.

1. Some OA journals do not charge APCs or are lower cost
2. Some publisher OA fee discounts or coverage available via Library vendor or consortial agreements
3. Grant funds
1. “easy” to add to budget request
2. May not be option for smaller grants
1. e.g., some stipulate what funds can be used for
4. Department / college
• Funds can be used to pay APCs (some depts allocate certain amount)
5. Open Access Subvention Fund (from library) (currently depleted until FY25)
• Last resort; max. $1500 APC
• See VT OASF Guidelines for more details

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Rationale for changes to the funding Article Processing Charges (APCs)

Estimates based on journal subscription fees and APCs for Frontiers journals

Open Access via the author�(self-archiving / sharing / “Green OA”)

• Examples of types of research outputs authors can share:
• Datasets, presentations, pre-prints, post-prints/Accepted Manuscripts, publisher’s PDFs (sometimes), source code, software, posters, etc.
• Where are they shared?
• OA repositories, such as VTechWorks, figshare, Arxiv, etc.
• Social academic networks
• Author’s personal website

How to legally share your

paywalled/subscription manuscript OA

Open Access: Self Archiving & Repositories

Two Ways to Make Scholarly Work OA: Deposit OA​

• Deposit your work Open Access rather than publish it OA, which means:
• You make a version of your scholarly work available on a repository while the published version remains behind a paywall
• OA citation advantage stronger: a large-scale study found a 33% increase compared to an overall 18% advantage for OA content
• Virginia Tech OA Policy permits deposit of the Author Accepted Manuscript (AAM) into VTechWorks immediately upon acceptance
• Typical questions I get:
• What is the AAM?
• How do you deposit it?
• Does the publisher really allow it?
• If it gets cited, will my paper still receive the citations?

Three Versions of Record

Prepare your AAM or other work for deposit

• Guidance on preparing your AAM for deposit into VTechWorks
• Basic format for a statement (citation is in APA but can be in your citation style of choice):
• This is the Author’s Accepted Manuscript (AAM) of:

Last, F., & Last, F. (2022). Title of journal article. Title of journal, #(#), pp-pp. http://doi.org/##.######

• Example of an AAM with a statement on the first page
• Example of a publisher’s PDF (allowed under the contract) with a title page

Process for Self-Archiving�(Green OA)

Open Access Repositories

Open Access Policy Guide

Use tabs for more �information:

Version prep

How to deposit

FAQs

Direct2AAM

Can’t find your Author’s Accepted Manuscript file?

• Go to Direct2AAM
• Go to the instructions for the specific publisher to find and download your AAM
• Get it presentable and deposit to a repository!

Reasons / incentives

for depositing / making your work OA

• Visibility
• Discoverability
• OA Citation Advantage (OACA)
• See this white paper: “Research impact of paywalled versus open access papers”
• And in particular, this review article
• “Both [significant] studies found that non-OA articles had an ARC* below 1.0, suggesting a definitive correlation between OA (without specifying type) and an increase in citations.”
• *ARC = average relative citation; normalized for the field
• Debunks the claim that the OACA is due to the “self-archiving bias”
• SPARCEurope OACA List

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Definite relationship, possible cause of OACA

Researchimpact of paywalled (not OA) versus open access (OA) papers “computed by Science-Metrix and 1science using oaIndx and the Web of Science.”Archambault et al., “Research Impactof Paywalled Versus Open Access Papers,” white paper,Science-Metrix and 1science, 2016

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ARC normalized by field (according to number of references in the papers)

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For example, Visual and Performing Arts have a 2.69 ARC for green OA works, which means that those works, on average, receive 269% more citations.

Institutional Repositories (IR)

• VTechWorks = Virginia Tech’s IR
• Assigns a permanent identifier (a handle)
• Guarantees long-term digital preservation
• Stays in the repository permanently, even after you graduate
• You are required to deposit your thesis / dissertation here
• Faculty, staff, and students can deposit their:
• Conference/event/seminar posters & presentation slides
• Tip: make them accessible for those who use screen readers
• Try Grackle Accessibility Checker → (has to be used in Google Suite)
• Versions of published manuscripts
• Under the new Virginia Tech Open Access Policy, you can legally deposit your accepted manuscript (post-print) into VTechWorks immediately upon publication, regardless of publisher policies

Disciplinary & Data Repositories

• VTechData = Virginia Tech’s institutional data repository
• Deposit data sets → also assigns a DOI
• Zenodo
• Individual subject-based communities with curated research outputs
• FigShare
• Share all types of works - presentations, publications (following publisher guidelines), data sets, educational materials. Track metrics. FigShare assigns a DOI to each record.
• List of disciplinary repositories
• Provides a list and links to a variety of disciplinary repositories, such as physics, mathematics, engineering, biology, economics, the arts, and humanities.

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Steps for Depositing to VTechWorks

Video: Adding your Works to VTechWorks

Basic steps:

• Set up an account
• Request to be added to a community on VTechWorks by emailing vtechworks@vt.edu
• After being added, start your submission (after getting your work ready for deposit)

Or - deposit your works via Elements (see slide )

What about Academic Social Networking?

• Popular platforms: Academia.edu & ResearchGate
• Usually for-profit businesses & require registration for full access
• Any "free" for-profit internet service uses your personal information ("you are the product")
• True OA repositories check permissions on user uploads
• Social networking sites do not and are subject to DMCA takedown notices from publishers
• Often lack a stated preservation plan for users’ uploaded works
• Terms of use: can end their service at any time.
• If you find value in the networking on these sites, please make sure that your work is also in an open access repository.
• For more information, see A Social Networking Site Is Not An Open Access Repository.
• *Watch for “Noncommercial” language in journal policy

Choosing a Journal

• Please see the workshop slides: �“Introduction to Scholarly Publishing”

(Slides 15 - 31)

• Think - Check Submit!

Summary: Green Open Access (self-archiving)

& Academic Publishing

Who are you online?

• Whether you like it or not, you have an online presence
• Curating your online presence helps you control it rather than allowing it to populate itself (websites, articles, images, etc.)
• For example, even if you do not have a social media presence, it’s likely that someone has added photos of you online.
• Employers often Google their recruits/candidates for a position and look at the LinkedIn profiles

Google yourself!

Googled:

• Rachel Miles Virginia
• Rachel Miles Kansas
• “Rachel Miles” Virginia
• “Rachel Miles” Kansas

Google Images Results for “Rachel Miles” Virginia

Determine What to Curate

“Curation” or “curate” is usually a term used in libraries and museums

• You can be your own personal online curator
• YOU decide what gets to the top of search results
• Social media images and profiles often get pushed to the top of search results because of the Google PageRank algorithm
• Be careful about what you post on social media!
• Be professional, even with your personal accounts
• Delete embarrassing photos and posts, especially if they appear in search results

With your works in VTechWorks, you can also setup a Google Scholar Profile, and people can click on your name when they find you (and more works authored by you)!

Make yourself visible and discoverable, professionally and academically, in an online environment

Why?

Internal & External Researcher Profiles

Internal

• Symplectic Elements
• Used by faculty for their faculty activity reports (FAR)
• Used by the university to track researcher activity
• Banner
• HR system; feeds into many other systems

External

• ORCiD
• Google Scholar Profile
• Web of Science ResearcherID / Publons
• Scopus Author Profile & Identifier
• arXiv Author Identifier
• figshare.com Account
• SSRN Author ID
• Virginia Tech Experts
• Check out these slides on setting up your Experts profile https://bit.ly/PDNExperts

Elements feeds directly into Experts

Data ⇒ Elements ⇒Experts

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Activities in

Elements

VTechWorks

Institutional Repository

Virginia Tech Experts

Enterprise Systems

Office of Research

Elements Synchronizer

Manually entered data

User Accounts through HR feed

Teaching data from Registrar

Publications from subscribed

databases

Professional activities and publications not available via

Synchronizer

Virginia Tech

Data Repository

Awarded funding

University Governance

Service on university councils, commissions, committees

University Data Commons

Public dashboards

Custom internal reports

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SPOT Data

Elements

ORCiD

Scopus Author Profile/ID

Publons / Web of Science ResearcherID

(Optional) �Automatic Claiming Options in Elements from External Profiles

SSRN Author ID

Virginia Tech Data Repository use adds ‘figshare for Institutions’ (automatically added & cannot be removed)

arXiv Author Identifier

Soon there will also be an option to push Elements data to your ORCID.

figshare.com account

Data 🡪 Elements 🡪 Experts

(2024 goal)

COE & COS only

Elements Users Must Claim Their Identifiers

Major Researcher Profiles & Identifiers

• ORCID iD
• Identifier & system for integration with other profiles and systems
• Can add scholarly works to your identifier
• Nice for keeping track of your work, curating it, linking to it
• Scopus Author Profile & Identifier
• Integrates with ORCID
• Google Scholar Profile
• Most visible online scholarly profile
• Can optionally set up a GSP when you have a scholarly work online (like a poster or presentation in VTechWorks!)
• Publons / ResearcherID (Web of Science)
• Profile & identifier
• Does not currently integrate with ORCID

Why ORCID?

• Most universal author identifier
• Name & gender agnostic
• More accurate data integrated with other systems and vice versa, e.g.:
• CrossRef, DataCite, ISNI, Scopus, Airiti, Publons, etc.
• Helps to sync to other external systems: ImpactStory, Kudos, SciENcv, Scopus, publishers, etc., which means:
• Only entering the data once!
• Possibly not entering data at all

Setup your ORCID

Setup ORCID iD & �Populate Works & Funding

Step 1: Setup your ORCID iD

1. Register for an ORCID at http://orcid.org/register or sign in: https://orcid.org/signin
• Spend a few minutes completing fields in ORCID:
• Name variations “Also known as” field on left
• Emails you’ve published with
• Country
• Websites (e.g., Google Scholar Profile, LinkedIn, etc.)
• Keywords
• Brief biography (for algorithms - helps with author disambiguation)
• Employment & education
• List academic/professional positions only

Step 2: Connect Scopus to ORCID

2. Connect your Scopus Author ID to ORCID
• Currently, Scopus Profile is the only identifier that can be synced to ORCID (others can be synced from ORCID).
• This is because Web of Science is transitioning its author identifiers from ResearcherID to Publons. Other export options exist for works indexed in WoS though (e.g., BibTeX)

Scopus Author ID:

Search for yourself

Select the author you want to view (e.g., yourself) - unless there are multiple versions of the same author (next slide)

Merging Scopus IDs

• Before you “Request to merge authors,” review the documents of all author variations

If multiple authors are listed that are likely the same author, select all that apply, then select “Show documents.” Then, you can review the list of records for accuracy

Request to merge authors (see note!)

Note: If you ARE the author, or the author is physically or virtually with you to confirm, then you can “Request to merge.” Otherwise, avoid this step, because it is very difficult to un-merge and creates a lot of inaccurate data for the author and the database (more author ambiguation problems).

Claim Scopus Author ID

Edit Scopus Author Profile

(if necessary)

If any of the records attributed to the author are incorrect, you can “Edit author profile”

You can update the preferred name variation, delete records affiliated with the author, search for missing documents not listed, update the affiliation.

Do this after author profiles have been merged.

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Connect to ORCID

Follow the prompts to login and authorize automatic importing of Scopus documents

It will also ask you which documents you want to import; if you have some duplicate documents on ORCID already, then you could de-select those. If it’s too much of a hassle, then just import all (see Slide 27 about duplicates)

Step 3 (optional):

Populate ORCID (more): �Automatic Importing

3. On your ORCID, select “Add works” via “Search and link” or specific identifiers (DOI, arXiv, etc.) Several options available:
2. “Add works” via a specific identifier (DOI, arXiv, etc.)
1. Useful for when the document is not available on any of the other systems or databases.
2. Finding a specific identifier is better than manual entry to avoid data errors

Step 4 (optional): �Populate ORCID: Import via BibTeX

4. Import publications from other sources via a BibTeX file
4. Start with databases such as Web of Science, PubMed, discipline-specific databases for better quality data
5. Avoid Google Scholar export option until you have completed the rest of the options; this is because the GS data isn’t always the greatest and tends to have missing fields.
6. “Add works” via BibTeX file from Google Scholar
• Usually rely on this last (but before manual entry)
• Data not as “clean”
• Can edit it after you import those records

Steps for Importing a Google Scholar BibTeX File

1. Select all the works you want to import
2. Select Export → BibTeX
3. It'll open up a page on your browser that has a lot of metadata and code. Right click on the page, and select "Save as."
4. Save it somewhere easy to remember, like the desktop.
5. Finally, go to your ORCID account and select "Add Works" --> "Import BibTeX"
6. Select "Choose file" - find your BibTeX file you just saved. It will import the records. Then select "Save All" or save the ones you want to add.

Remember...

• All databases have slightly different coverage in terms of journals, conference proceedings, and books / book chapters
• Choose one or more that covers your discipline the most
• Import from the one with the best data first:
1. Scopus
2. Web of Science
3. Other databases with BibTeX export options
4. Google Scholar (last BibTeX option)

5. AVOID MANUAL ENTRY

More errors and lower quality data usually emerges

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Image by William J Sisti, CC BY-SA

Step 5: When manual entry is appropriate

• Entering record details for works that are not indexed anywhere, such as:
• Presentation slides and other works uploaded to a repository or website
• OA versions of otherwise subscription/paywalled publications
• Edit the original record and add OA version identifier
• Non-traditional scholarship that do not have identifiers assigned, e.g., DH projects, software

A note about duplicates

• ORCID does NOT de-dup records
• It does group together records with the same DOI, and only one will display on the public side if this is the case
• It’s easy to de-dup.
• This may be easier:
• upload everything from multiple locations
• Delete OR combine duplicates from ORCID (they sort by date)

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Populate Funding on ORCID iD

Image in the public domain, CC0

Two Ways to Add Funding

Option 1 (preferred - if data available)

• Add funding from Dimensions Wizard
• List of grant data available on Dimensions: https://app.dimensions.ai/datasources �(200+ research agencies & funding orgs)

Option 2

• Add funding manually
• See descriptions of fields under “Add funding manually” headings

SciENcv & ORCID

Check out these slides (jump to slide 31 if your ORCID is setup and populated & you want to setup and populate your SciENcv) - http://bit.ly/HNFESciENcv

Check out this page on the research impact guide - https://guides.lib.vt.edu/TellYourStory/SciENcv

Google Scholar Profiles

• Useful for visibility and discoverability through one of the most popular academic databases
• Recommended that you include a professional profile photo
• Also: keep your images consistent across other platforms
• Useful for tracking citations
• More coverage on GS than most other databases
• Sometimes duplicates & errors

• Step 1: Go to Google Scholar
• Step 2: Select “My profile”

Step-by-step Instructions - �Setup GS Profile + “Link” to ORCID

• Step 3: Setup your GS Profile & link to your ORCID iD

• Fill in your information as thoroughly as possible
• Make sure to provide up to five “Areas of interest” (so GS can easily identify you)
• Preferably use a gmail address that you won’t ever lose access to.
• (optional) Provide the link to your ORCID iD in the Homepage field

Make public when you are ready

ORCID iD URL

Permanent gmail

• Step 4: Select articles you’ve published to setup your profile*
• Step 5: Select automatic updates OR email updates for review
• Step 6: Select “Make profile public,” unless you would like to wait for GS to crawl the web and find outputs (based on “Areas of interest” and other info provided on your profile)

* If no publications are attributable to you, select at least one so you can proceed to the next step. You can always delete this publication from your profile later.

Step 7: Delete inaccurate publications

Step 8: Edit profile (if necessary) & add photo

Make your profile public now if satisfied with it, or wait until GS auto-populates for you.

Step 9: Sign up for Citation Alerts on GS

• After you’ve made your profile public, you can receive citation alerts.
• Go to your profile, click “Follow”
• The email associated with your profile will display – if you want to receive emails to a different email, just input a different email
• Check “New citations to my articles”
• You can also check “New articles in my profile”
• Select “DONE.”

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ORCID Tip: Provide links to OA Versions of your Work

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Link to institutional repository handle,

which is Open Access post-print

Link to closed-access, publisher’s version

Tip: Google Scholar, Altmetric, and other databases also track citations and other metrics to DOIs, repository handles, and other identifiers like PubMed IDs.

Repository handle to OA manuscript added manually

DOI and other metadata automatically imported

Optional activity:

Create an ImpactStory Profile

Go to https://profiles.impactstory.org/

Must have a Twitter account

You can create a Twitter account just for this purpose

ImpactStory helps you track usage, altmetrics, and citations to all your works, especially if you...

Optional: Link your ORCID iD to your ImpactStory Profile

• After you sign-up, go to the settings icon in the top right-hand corner.
• Then select “Sync with my ORCID now”

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Tracking Impact & Engagement

• If ORCID iD, Scopus Author Profile, and Google Scholar Profile are setup and maintained, now it’s time to track!
• Google Scholar tracks your citation counts and h-index
• Advantages:
• Large data coverage
• Citation alerts
• Disadvantage:
• Some inaccuracies
• Data isn’t as high quality as Scopus or WoS
• This is important for import/export

Symplectic Elements

• Virginia Tech internal profile system for faculty and graduate students
• Currently integrates with many other systems, profiles, and databases
• Feeds into the new Virginia Tech Experts profile system, which will be public in a few weeks!
• Mainly used by faculty for their activity reporting, but it is also used for tracking research productivity, grants, teaching, service, and more
• Login at https://efars.provost.vt.edu/login.html

Elements

ORCiD

Scopus Author Profile/ID

Publons / Web of Science ResearcherID

(Optional) �Automatic Claiming Options in Elements from External Profiles

SSRN Author ID

Virginia Tech Data Repository use adds ‘figshare for Institutions’ (automatically added & cannot be removed)

arXiv Author Identifier

Soon there will also be an option to push Elements data to your ORCID.

figshare.com account

Why use Elements?

• Easily deposit your scholarly and creative works to VTechWorks
• Display a public Virginia Tech Experts profile, which includes:
• Your overview/bio, research interests, scholarly and creative works, teaching activities, and service activities
• If you have no activities in a category, the tab won’t display
• Grant data currently disabled until a solution is found for not displaying specific types of grants that may have confidential or sensitive information
• Improve your visibility as a researcher at Virginia Tech!
• Learn more via these slides: https://bit.ly/PDNExperts
• Learn more about Virginia Tech Experts: https://guides.lib.vt.edu/VirginiaTechExperts

Name-based Search Settings

Update for more automated accuracy

Modify Settings: Name-based Search

In this settings area, you can indicate your alternate names and the states, provinces, etc., in which you have lived and published. This helps the systems with author disambiguation / accuracy.

Go to Menu → Settings → Name-based Search

Modify Settings: Name-based Search (continued)

2. Scroll down to the “Addresses” field. List all states, provinces in which you have published.

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3. Scroll down to the bottom and select “Save.”

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1. List any name variants:

Setup automatic claiming

Make your life easier!

How do I setup automatic claiming?

In Elements, go to:

• Menu→ Settings → Automatic Claiming

Setting up automatic claiming (continued)

You may see some suggested identifiers

Review any suggested identifiers by clicking on the links and reviewing the publications associated with them.

Note: you may have more than one Scopus ID

Automatic Claiming: Add external profiles (not suggested)

Click on the links if you have any of the external profiles.

Note that most published researchers have a Scopus ID, which is automatically assigned. To find out:

• If you need to find your Scopus ID, follow these steps or go to next slide.
• Click on ‘Scopus ID’ and then copy/paste your Scopus ID.

If necessary, find your Scopus ID(s)

1. Go to Scopus (for basic search, no need to login / create account)
2. Go to Authors search (second tab)
3. Search for yourself
1. Optionally list an affiliation you’ve published under to narrow the search
4. You may have multiple author IDs
• First, select each profile name and find the Scopus ID listed under your name and affiliation��
• Copy/paste each ID; go back to Elements and add each Scopus ID in automatic claiming
• Merge IDs: go back to the author results, select the ones that are yours (after you verify the publications are yours) and request to merge.
• See next slide for screenshots

Find your Scopus Author ID(s)

Copy/paste identifier

If you have multiple Scopus identifiers, you can merge them

Note: after you merge, this will also update in Elements; �no need to make any changes/updates

Automatic Claiming: ORCiD

If you have an ORCiD profile and no ORCiDs are suggested, you can select “ORCID”

The system will prompt you to login to ORCID and may ask you to authorize the connection

Automatic Claiming: Add email addresses

Add any and all email addresses you have published under and/or accepted grants under. This helps multiple systems identify your work accurately.

Automatic Claiming: External Profiles

What now?

• Now, when new publications and other scholarly works are added to these profiles, they will automatically be imported into Elements as “Scholarly and Creative Works”
• Automatic claiming makes it easier for you to manage your Elements profile
• The metadata, especially from Scopus and Web of Science, is high quality and accurate
• Note: sometimes journal articles do not get labeled as “refereed” - you can update this for each publication �(see next slide)

Modify automatically imported scholarly works

If needed, for accuracy

Modify a Scholarly Work Document Type: �Change “Journal Article” to “Refereed Journal Article”

Go to the list of your Scholarly & Creative Works (Menu → My Work → Scholarly & Creative Works)

Filter by “Journal article” on the right-hand side

If any of the listed journal articles are refereed, simply select the edit icon next to the “journal article” label on the scholarly work:

More Help & Info on Elements

• Elements Guide & Documentation

Virginia Tech Experts

Edit & Manage your Profile

Virginia Tech Experts: �Edit & Manage your Profile

• Virginia Tech Experts Guide: https://guides.lib.vt.edu/ElementsDocumentation/experts
• Questions: researchservices@vt.edu
• Virginia Tech Elements system is the source for Virginia Tech Experts profiles
• Edit your profile and activities in Virginia Tech Elements

What are the benefits of Virginia Tech Experts?

• Provides a public facing view of scholars at Virginia Tech along with their:
• Scholarly and Creative Works
• Research interests
• Teaching areas, Professional activities
• Show your availability to:
• Collaborate
• Supervise a graduate student
• Be a panelist
• Respond to media inquiries
• Make full text of your research more accessible:
• PDFs in VTechWorks & full text publisher links show on publications lists in Virginia Tech Experts profiles

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Virginia Tech Open Access Policy

Virginia Tech's open access policy enables authors to legally provide open access to the accepted version (not the journal's published version) of their scholarly article, regardless of what your copyright transfer agreement says.

• Who: All faculty, staff and students (anyone with a VT affiliation)
• What: The accepted version of your “scholarly article” (or the published version if openly licensed or in public domain) → journal articles and even book chapters but not full books
• Must be published after July 1, 2021, the effective date of the policy.
• When: The day of acceptance through one month after publication, no embargo needed
• Where: VTechWorks (learn more in the About VTechWorks tab)
• How: There are three deposit options (for details, see the How to Deposit tab above):
• Elements (EFARs), *faculty and grad students only*
• OA Policy Deposit Form
• Email vtechworks@vt.edu
• Why: Most scholarly articles written by VT authors are not available to the public

Questions about the policy can be sent to openaccess@vt.edu.

Questions about the deposit process can be sent to vtechworks@vt.edu

Retroactively Deposit Accepted Manuscripts of Published Scholarly Articles

• Most publishers allow some version of the manuscript to be deposited in a repository (often the Author’s Accepted Manuscript (AAM)), but often on the condition of an embargo period.
• For scholarly articles published before July 1, 2021, you can check the publisher copyright contract or policy.
• Your copyright contract is the best place to look
• The SHERPA/RoMEO database is the next best place for this information
• The data from this database is also integrated into Elements

Prepare your Manuscript for Deposit

Create a cover page or header on the first page of your accepted manuscript that includes:

• Author information and affiliation(s)
• Link / DOI to the publisher’s version
• Information / citation about the published version (journal or book title, issue & volume number, etc.)
• Check for accessibility
• Convert to PDF

More information & tips: https://guides.lib.vt.edu/oapolicy/prep

• Deposit PDFs of your conference presentation slides, conference posters, reports, etc.
• Legally deposit your Author Accepted Manuscript (AAM) of your published articles (journal articles & book chapters)
• Covered under the Virginia Tech Open Access Policy
• Must be published after July 1, 2021
• Deposit it immediately after acceptance to one month after publication
• You do not need to honor the publisher copyright policy or contract with respect to deposit of the AAM (e.g., no need to honor the embargo periods)
• Permanently link to and save your important scholarly work
• Link to it on other profiles (e.g., LinkedIn)

Depositing Your Work to VTechWorks

bit.ly/pfpSpring2023

OA Policy Tips - Screenshots

Links to presentation slides in VTechWorks on Experts profile

You’ll know it’s covered by the OA policy if you see the “IN OA POLICY” label on the work in Elements

If it is not covered by the OA policy, you can check the SHERPA/RoMEO tab when depositing the AAM (see next slide)

If the work was published before July 1, 2021, check the SHERPA RoMEO advice tab for information, such as the embargo.

SHERPA/�RoMEO

Be sure to check out the publisher/journal’s policy on their website for accuracy, clarity, and details

Prerequisite icon: Requirements that must be met to allow the pathway to be used in this case, NIH OA deposit mandates to PMC.

Each manuscript version has different pathways to make that version OA along with conditions, shown by icons, for those pathways.

Expand for more information

Publisher policies are stored as a set of pathways. Each pathway represents a way in which a document can become Open Access.

OA Fee Icon - indicates an APC is required for this pathway, in this case, for the published version. If a paywalled journal, then this indicates a hybrid journal.

Indicates where this version can be shared

Learn more: Expand a pathway on SHERPA/RoMEO

SHERPA/RoMEO Video Tutorials

Video tutorials at https://v2.sherpa.ac.uk/romeo/help.html

How Data from Elements �Displays on Experts

Your Field of Research Topic / Interest Area Tags and Availability show on the Virginia Tech Experts browsing or search results page

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Manage Your Profile

Your Elements Bio and Profile Information show on your Experts About page

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Manage Your Profile

Your Scholarly & Creative Works show on your �Scholarly and Creative Works Experts page

129

Your Elements Research Interests statement shows on your

Experts Research page

130

Manage Your Profile

Your Elements Professional Activities show on your �Experts Professional page

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Manage Your Profile

Your Elements Teaching Interests statement �& Teaching Activities show on your Experts Teaching page

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Manage Your Profile

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Differences in citation density between fields

Differences in citation lifespans between fields

Top figure: Far more references in history papers, on average, are older than 20 years than the references in chemistry papers. (Archives, historical documents, etc. may fit in this category as well).

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Bottom figure: history papers take longer to accumulate citations following their publication (citations normalized on this figure for comparison).

Explore the Metrics Toolkit

A Word about the h-index

• Read: “Is it time to bury the h-index?”
• Disadvantages early-career scholars
• No exclusion of author self citations
• Has statistical inconsistency problems which lead to rapid variation in its calculation when publications or citations are added to your portfolio
• Is not discipline agnostic (i.e., scholars from other disciplines cannot be fairly compared with this metric alone)
• If two scientists achieve the same performance improvement, their ranking relative to each other should remain unchanged

Example Researcher

with 10 pubs & 100 citations

There are relatively few combinations of citations per paper that satisfy h=1 for this researcher.

We could have:

{100, 0, 0, 0, 0, 0, 0, 0, 0, 0}

or

{99, 1, 0, 0, 0, 0, 0, 0, 0, 0}

or

{98, 1, 1, 0, 0, 0, 0, 0, 0, 0}

There are of course seven further possible combinations: ten in all.

At the other end of the scale, h=10, there is only one possible combination that works for this particular researcher:

{10, 10, 10, 10, 10, 10, 10, 10, 10, 10}

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More Metrics

Journal-level

• Web of Science:
• Journal Impact Factor (JIF)
• Scopus:
• Source-Normalized Impact per Paper (SNIP)
• (1=expected, less than expected is >1, and more than expected is <1)
• SCImago Journal Rank (SJR)

Institutional

• Leiden Rankings

Article-level

• Citation counts
• Raw citation counts
• Field normalized citation metrics (1=expected, less than expected is >1, and more than expected is <1)
• Percentiles
• Usage statistics
• Altmetrics

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Normalized Citation Metrics

Field-Weighted Citation Impact (FWCI)

On the document details in Scopus, the FWCI displays on the right-hand side along with citation counts (in Scopus) and PlumX metrics (the altmetrics tracked by Elsevier).

Normalized Citation Metrics from Scopus

Citation Benchmarking (percentiles)

• Citation benchmarking shows how citations received by this document compare with the average for similar documents. 99th percentile is high, and indicates a document in the top 1% globally.
• You usually have to click on “View all metrics” on the right-hand side of the documents details page.
• Then, scroll down to view the Citation Benchmarking metric; if there are not enough citations to the document or documents to compare it to, then this metric will not display.

This research output is in the 95th percentile, which means it is performing in the top 5% of other similar research outputs globally.

This metric is discipline-specific, so you can change the discipline to get a sense for how this research output is performing according to other disciplines.

Keep in mind...

Many difficulties & complications arise with field normalization

• Any classification of publications into fields is artificial; in reality, fields are overlapping and have fuzzy boundaries
• Normalization is complicated especially in analyses at low levels of aggregation
• i.e., apples to oranges is fine, but Granny Smith apples to Honeycrisp apples becomes more of a problem

Altmetrics

Altmetrics track online attention and engagement to research on:

• Social media
• News media
• Public policy
• Patents
• Syllabi
• Post-publication peer review
• Blogs (including Retraction Watch)
• Reference managers
• Other sources - YouTube, Wikipedia, Reddit, Dimensions citations

Altmetric Donut

Score weighting determined by 3 factors:

Score: https://www.altmetric.com/about-our-data/the-donut-and-score/

Weight Calculation: https://help.altmetric.com/support/solutions/articles/6000060969-how-is-the-altmetric-score-calculated-

Altmetric Explorer

• Sign up for an account at https://www.altmetric.com/explorer/login
• Use your ORCID iD, DOIs, journal names & ISSNs, and more to track altmetrics to research in the database
• Save searches & generate reports
• Example report
• For more screenshots on getting started on AE, please see http://bit.ly/explore-altmetrics

Adding Bookmarklet to your Browser

• almetric.com → Products → Altmetric bookmarklet

Adding Bookmarklet to your Browser

1. Scroll down to Quick and easy
2. Drag and drop the Altmetric it! box into your bookmark toolbar
1. UPDATE: You must now fill out a form to drag and drop the bookmark, FYI.
3. Watch this YouTube video for instructions:

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Using Bookmarklet

• Navigate to an article via the DOI → Almetric It!
• Example: http://dx.doi.org/10.1038/ncomms11370

Workshop Slides on Online Promotion

Professional Networking & Profiles on Twitter: http://bit.ly/ScholarsOnTwitter

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Promoting your Scholarly Work Online - http://bit.ly/PromoteScholarPresence

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More workshop slides on research impact & communication - https://guides.lib.vt.edu/TellYourStory/past-workshops

Grow Kudos - One Stop Shop

Science Communication tool (more on this tomorrow)

Tracks:

• Altmetrics (via Altmetric)
• Citation counts (via CrossRef)
• Usage statistics (via Kudos)
• Insight into where your shares get the most traction

Takes a bit more work (~15-20 min per pub) but can help with promotion & getting insight into traction

Check out more workshops!

https://guides.lib.vt.edu/TellYourStory/workshops

• Including grad workshops that will delve more into research impact metrics and communicating your work online via Kudos and social media.
• PDN workshops that cover public speaking scholarly communication, Scopus, SciVal, Kudos, and altmetrics

Thank you!

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Questions?

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Contact:

ramiles@vt.edu