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Platform, Presentations & Tech, Oh My!

Going Hybrid for the ITS T&L Fall Summits

Presented by: Melinda Kraft | Cathy Crouch, ITS

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About Us

Cathy Crouch Melinda Kraft

ITS Teaching & Learning Team

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This is how we used to host a conference.

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Fall Events & Our Hybrid Experiment

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This Should Be Easy! Right?

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On-Site Venue - We’ve Got This!

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Online Venue - Kaltura Events Platform POC

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Session Types

  • Live Broadcast
  • Pre-Recorded Live (simulive)
  • Interactive & Live Webcast

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Session Types: What We Chose

  • Interactive, with some changes
  • Uploaded videos for our own version of simulive

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Kaltura Events Platform Setup

  • User Accounts
    • Admins
    • Speakers
    • Moderators
  • Registration Management
    • Two days, two sessions, up to two registrations/attendee
    • Dealing with online/in-person choice changes
    • Collecting food information and retrieving it from the system (speakers are not attendees)
  • Session Information & Speaker Training
    • Graphics & descriptions
    • Scheduling (timing)

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Lessons Learned

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The Good Stuff

  • Hybrid offerings support equity and inclusion.
  • Solid room AV support.
  • Recordings of individual presentations were immediately available.
  • Google Slides auto captions
  • Everyone thought Pam Bogart’s pre-recorded session was live!

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What We Learned For Next Time

  • Give yourself more time to prep!
  • Dedicated staff to engage with and speak for the online audience.
  • Practice! Practice! Practice!
  • Consider additional room tech to support on-site speakers.
  • Order catering WAY sooner.

Lessons Learned 2022

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Q&A