1 of 40

�CONGREGATIONAL �MEETING�

​

June 23, 2024

2 of 40

�WELCOME & AGENDA�

  • Opening Prayer
  • Approval of Minutes from Congregational Meeting on 1/28/2024
  • Vote on Nominating Committee 2024/2025
  • Finance Report
  • Operating Budget FY 2025
  • Election of Council, Secretary and Treasurer 2024/2025
  • Other Business
  • Recognition
  • Adjourn
  • Closing Prayer

3 of 40

APPROVAL OF MINUTES �FROM PAST MEETINGS

​

  • Motion to approve the minutes from our January 2024 Congregational Meeting

4 of 40

VOTE ON NOMINATING �COMMITTEE 2023/2024

    • Per our constitution:
      • C13.02. A Nominating Committee of three to six voting members of this congregation, two of whom, if possible, shall be outgoing members of the Congregation Council, shall be elected at the annual meeting for a term of one year. Members of the Nominating Committee are not eligible for consecutive reelection.

​

    • Outgoing Council members willing to serve:
      • Jerry Court, Bob Hill, Jonathan Kraatz, Pete Marquart, Jane Seris, Craig Womeldorph

​

    • Motion to approve 2024/2025 nominating committee members.

5 of 40

FINANCE - UPDATE�OPERATING FUND CASH FLOW

Jul 23-May 24

Giving & Interest 498,122 *

​

Expenses (508,956)

​

Difference (10,834)

​

* Projected $515,000 total

6 of 40

FINANCE - UPDATE�CAPITAL FUND CASH FLOW

Jul 23-May 24

Giving & Interest 766,416

​

Expenses (725,513)*

​

Difference 40,903

​

* Mortgage is paid in full.

7 of 40

FINANCE UPDATE

Minimum Cash Balance is 45 days expenses for Operating Account.

​

Cash Balance

May 31, 2023

May 31, 2024

Operating

90,831

97,931

Capital

66,340

75,051

Youth

6,925

15,303

Investment Account

29,040

29,303

Brokerage Account

2,500

2,500

Endowment Fund

25,000

87,900

Total Cash Balance

220,636

307,988

8 of 40

BALANCE SHEET UPDATE AS OF�MAY 31, 2024

Assets

May 31, 2023

May 31, 2024

Bank Accounts

195,636

251,797

Other assets

(90)

(90)

Total Current Assets

195,546

251,708

Equipment

29,187

40,326

Furniture & Fixtures

45,689

46,584

Building

520,800

540,058

Land

409,200

409,200

Land Improvements

695,270

695,270

Building Improvements

316,174

323,294

Organ

11,059

11,059

Handbells

7,087

7,087

Total Fixed Assets

2,034,466

2,072,879

Total Assets

2,230,554

2,324,587

9 of 40

BALANCE SHEET UPDATE

Liabilities

May 31, 2023

May 31, 2024

Current Liabilities

62,414

76,568

Mortgage

705,880*

0*

Total Liabilities

765,547

76,568

Equity

1,368,715

1,464,466

Total Liabilities and Equity

2,230,554

2,248,019

* Mortgage balance:

May 31, 2020 1,118,664

May 31, 2021 965,194

May 31, 2022 885,327

10 of 40

2024/2025 OPERATING BUDGET

​

FY

2022-23

FY

2023-24

FY�2024-25

Worship & Music

17,759

26,090

13,410

Christian Education

2,783

7,300

6,300

Member Care

6,100

7,180

5,200

Fellowship

3,000

4,500

5,760

Youth Ministry

8,250

8,750

7,500

Outreach

8,850

12,000

11,675

Nursery

900

1,000

500

ELCA Mission Support

46,800

57,500

56,032

Other indirect Services

0

1,500

0

Property

62,671

63,657

68,488

Stewardship

2,500

1,500

2,500

Finance

2,060

5,940

6,440

Personnel

337,486

372,045

372,442

Administration & Operations

7,732

6,600

6,600

Communication

1,540

0

0

Total Expenses

508,431

575,563

562,847

11 of 40

2024/2025 OPERATING BUDGET

​

FY

2022-23

FY

2023-24

FY�2024-25

Change

Worship & Music

17,759

26,090

13,410

(12,680)

Christian Education

2,783

7,300

6,300

(1,000)

Member Care

6,100

7,180

5,200

(1,980)

Fellowship

3,000

4,500

5,760

1,260

Youth Ministry

8,250

8,750

7,500

(1,000)

Outreach

8,850

12,000

11,675

(325)

Nursery

900

1,000

500

(500)

ELCA Mission Support

46,800

57,500

56,032

(1.468)

Other indirect Services

0

1,500

0

(1,500)

Property

62,671

63,657

68,488

4,831

Stewardship

2,500

1,500

2,500

1,000

Finance

2,060

5,940

6,440

500

Personnel

337,486

372,045

372,442

397

Administration & Operations

7,732

6,600

6,600

0

Communication

1,540

0

0

0

Total Expenses

508,431

575,563

562,847

(12,716)

12 of 40

2024/2025 OPERATING BUDGET

  • Total Budget: $560,320
    • Vicar Christine transitions to a full-time member of the pastoral staff
    • Decrease of $15,243 from current year budget
    • 2.5% decrease over current year budget
    • 8.8% increase over projected actual 2023/2024 year-end

​

  • Operating Account Current Balance: $97,931
    • As of May 31, 2024

​

  • Motion to approve 2024/2025 Operating Budget.

13 of 40

STRUCTURE OF THE CHURCH COUNCIL

  • Our Council is comprised of 12 lay members and Pastor Nick
    • Secretary (one-year term)
    • Treasurer (one-year term)
    • 10 Council members (staggered two-year terms) of which at least one is a youth/young adult
    • Note: President and Vice President selected by Council from among its members
  • Five current Council members have one more year in their terms:
      • Tom Brekhus
      • Lisa Derasaugh
      • Claudia McWhorter
      • Simon Scholtz
      • Jonathan Charlton (youth)
  • Today, we will elect a Secretary, a Treasurer, and five Council members.

14 of 40

COUNCIL BALLOT

  • Council (five two-year-term openings): vote for 5
    1. Alan Kohutek
    2. Mike McClement
    3. Emily Meinen
    4. Diaena Zamora
  • Secretary (one-year term)
    • Lori Anderson
  • Treasurer (one-year term)

1. Mike McTaggart

15 of 40

COUNCIL ELECTION

  • Nominations from the floor

​

  • Election

​

​

All council members, including those newly elected, please come to the music room immediately following this meeting.

16 of 40

OTHER BUSINESS

​

  • Visioning Committee Report
  • Endowment Committee Report
  • Water Well Research
  • Any other business from the floor?

17 of 40

AGLC Vision Committee�June 2024 Progress Report

​

​

​

​

​

​

Committee Members:

Ethan Anderson Alan Kohutek

Pastor Nick Billardello Jonathan Kraatz

Vicar Christine Cracchiolo Heidi Piper

David Derasaugh Tony Seris - Chairman

Tim Draney Cory Wegner

Kristen Etheredge Diaena Zamora

Lisa Harrington

​

​

18 of 40

AGLC vision committee established mid-March 2024

  • Goal is to develop a 3-5 year plan for AGLC defining growth in size, programing characteristics, ministry priorities, role in the community and impacts on facilities and staffing. Additional output will be a standard decision-making tool based on our vision.

​

The work plan approach approved by the council is a three-stage plan

  • Documenting “Who We Are” by May 2024 
  • Developing a view of “Who do we Want to Be” by October 2024
  • Developing a plan to get from here to there by December 2024

​

19 of 40

AGLC - Who We Are

  • ELCA congregation founded in 2011
  • 452 members
  • 150 average weekly in-person attendance (has returned to pre-COVID level)
  • 165 members participate outside of Sunday Worship
    • Educational Ministries: 89
    • Worship and Music: 56
    • Great Day of Service: 65
  • $570,000 annual operating budget
  • Mortgage free

​

  • 8 Staff members (FT & PT)
    • Pastor
    • Vicar
    • Youth and Family Ministry Director
    • Music Director
    • Office Manager
    • Pianist/organist
    • Audio/Video Support
    • Nursery Attendant

​

  • Active Ministries
    • Worship
    • Christian Education
    • Fellowship
    • Outreach
    • Member Care
    • Music
    • Youth

​

​

20 of 40

AGLC - Who We Are

  • 70% 0f 160 families are from 7 zip codes
    • 16% 76051 Grapevine
    • 14% 76248 Keller East
    • 14% 76092 Southlake
    • 11% 76262 Roanoke / Trophy Club
    • 6% 76244 Keller West
    • 6% 76034 Colleyville
    • 4% 76021 Bedford

​

​

  • Average Sunday School & Youth Attendance (2024)
    • Children’s Sunday School 7.3
    • Confirmation 5.4
    • Youth Group 6.7
  • Age distribution remains skewed to higher age but is improving (raw numbers)

raw number active

    • 00-11 40 07.6% 30 6.6%
    • 12-17 51 09.7% 43 9.7%
    • 18-29 63 11.9% 60 13.3%
    • 30-39 66 12.5% 55 12.2%
    • 40-49 53 10.1% 45 10%
    • 50-59 52 9.9% 47 10%
    • 60-69 98 18.6% 86 19%
    • 70-79 76 14.4% 65 14.4%
    • 80+ 28 5.3% 21 4.6%�
    • total 527 452

​

  • Number of families with children under 12 years old - 31
  • Number of families with children under 18 years old - 50

​

​

21 of 40

Membership and Average In-person Weekly Attendance

22 of 40

The community that surrounds us

  • The surrounding 5 city corridor west of DFW airport (Southlake, Westlake, Trophy Club, Roanoke, Keller) are nearly built out with a large portion of population aging in place. Total 5 city population is projected to be 550,000 by 2040.
  • The area is populated with highly educated residents with above average income
  • Surrounding school systems (GCISD, CISD, KISD) have static or decreasing enrollment
  • The exception is the area north of Fort Worth along 35W. Corporate offices such as Fidelity and Charles Schwab are fueling growth.
  • The NW school district is projected to be the 2nd largest district in Texas behind Houston. 6 elementary schools are being built by NWISD in the next several years.
  • Characteristics of future growth in 5 city corridor:
    • Young families with children
    • Predominately white
    • Predominate age 35-65
    • Medium household income $115,000
    • Predominately 2 income families
    • Income supplemented from investments and rental property
    • Well educated with college degrees
    • 92% home owners
    • 85% with 2 or more cars
    • Members of business and social clubs
    • Average house hold size 3.9 people

​

​

23 of 40

Characteristics of surrounding zip codes (2020)�

  • Zip City Avg Age Avg Income Population
  • 76051 Grapevine 38 $76,200 46,300
  • 76248 Keller East 40 $111,600 34,600
  • 76092 Southlake 41 $173,500 26,700
  • 76262 Roanoke/Trophy Club 36 $88,100 27,600
  • 76244 Keller West 31 $93,700 60,400
  • 76034 Colleyville 46 $153,000 22,700
  • 76021 Bedford 41 $171,900 33,700

​

  • There are no ELCA churches in the NW growth area

​

24 of 40

Results of ’WHO WE ARE’ survey�

  • 79 responses
  • Prior Church affiliation
  • 81% ELCA
  • 8% other Lutheran
  • Age distribution

o 18-29 0%

o 30-39 5%

o 40-49 19%

o 50-59 14%

o 60-69 31%

o 70-79 24%

o 80+ 6%

​

25 of 40

Results of ’WHO WE ARE’ survey

26 of 40

Apparent Areas of focus�

  • Intersection of high importance and high doing well in survey response
    • Worship Experience
    • Pastor / Staff
    • Music Program
  • Intersection of high importance and high opportunity in survey response
    • Youth / Sunday School
    • Fellowship
    • Outreach
  • Secondary opportunity items with low/medium importance in survey response
    • Culture / Hospitality
    • Supportive Ministries
    • Online Presence

​

27 of 40

What do we want to be?�

  • After significant discussion, we concluded that AGLC’s current four pillar mission still accurately describes what this church is here to do.  

​

    • Growing in faith
    • Uplifting worship
    • Supportive relationships
    • Sharing God’s Grace

​

  • We further determined that the driving issue that created the need for the vision committee is the sense that even though our weekly attendance has nearly returned to pre-COVID levels, our level of intensity, commitment and connection are still not at pre-COVID level. Prior to COVID our ministries and committee activity was at a peak level that has not returned.

28 of 40

29 of 40

Back to the Future – Our Vision

We, therefore, have identified that the key deliverables of this committee’s activity should be to set in place an action plan to cause our members to return to pre-COVID levels and grow beyond in three areas:�

    • SPIRITUALITY - a deeper connection with GOD
    • DISCIPLESHIP- a deeper commitment to FAITHFUL SERVICE
    • CONNECTION - a deeper relationship to ONE ANOTHER

30 of 40

Vision Gatherings this July and August

  • We will be conducting many small (12-15 people) group meetings during July and August to gain additional input from members defining “what each of us are willing to do to support growing back to the future in these three areas.” We will be asking ourselves three questions:

​

How has AGLC deepened your relationship with God?

What else can AGLC do to deepen our relationship with God?

What will you do to deepen your relationship with God?

​

31 of 40

Endowment UPDATE

ENDOWMENT FUND FOR DISCIPLESHIP

32 of 40

Endowment Fund for Discipleship

The endowment fund will ensure the necessary funding for ministries that will lead adults and children into a life of Christian discipleship and support the life-long journey of discipleship.

This fund will be used in four major areas to help adults and children throughout their lives

​

1. Youth Ministry 2.Christian Education

 

YM and CE help form understanding of who God is and what God has

done for us. The truth of God is what makes us who we are.

 

3. Fellowship

 

We are called to be in relationship with others. Faith-based, supportive relationships help us through difficult moments of life and keep us engaged in the community of believers.

 

4. Outreach

 

The life of discipleship includes being the light in the darkness. Outreach

helps us to live out this call.

 

​

33 of 40

Endowment Fund Distribution

�Disbursement (4%-5%) made periodically as recommended by the Endowment

committee and approved by the Congregation Council. Disbursements from the

endowment fund will support the AGLC Mission and Mission Statements and

support AGLC members growing in discipleship

​

Currently have reached our initial goal of $100,000 on June 1st

�Our secondary goal is $125,000 by December 31, 2024

We are now able to make our first distribution because of the current balance

​

​

​

​

​

Endowment Fund for Discipleship

34 of 40

Endowment Fund for Discipleship

FIRST DISTRIBUTION

​

Solicitation for disbursement application

June 23�

Applications submitted to Endowment committee

July 28�

Endowment committee reviews and recommends award

Aug 25�

Congregation Council reviews and approves award

Sept 16�

Disbursement award announced

Sept 22

​

​

​

​

​

35 of 40

Application for Endowment �Disbursement

Title of Request: ___________________________________

 Dollar Amount of Request: $__________

 Description of Proposed Use of Endowment Disbursement:

 

Describe how this request supports AGLC members growing as disciples:

 

Name of Applicant: ______________________

 AGLC Committee Sponsoring Request (If applicable): ___________________

 Name of AGLC member that will own/lead this effort: ___________________

 Date submitted: ____________

 

Application submittal due date: July 28, 2024

36 of 40

PROPERTY PROJECT SURVEY

Replace folding chairs in Sanctuary

Look into adding water well for irrigation

Refurbish staircase and upstairs flooring in office

Resurface floor in Sanctuary (including kitchen/restrooms)

Done

Done

Little Interest

37 of 40

PROPERTY PROJECT SURVEY

Varying Opinions

Best Case

​

$35,000

Other Estimates

​

$62,000 - $128,500

Question yet to answer:�

  • Depth of well needed
  • Water quality
  • Avoided Irrigation costs
  • Accurate payback

​

38 of 40

RECOGNITION

​

  • Thanks to outgoing Council members:
        • Jerry Court
        • Bob Hill
        • Jonathan Kraatz
        • Pete Marquart
        • Craig Womeldorph

​

39 of 40

CLOSING OF �CONGREGATIONAL MEETING

  • Motion to Adjourn

​

  • Closing Prayer

40 of 40

Endowment UPDATE

Balance

May 31, 2024

May 31, 2023

​

​

​

Endowment Fund

87,900

25,000

​

​

​