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How to Give an Inclusive Presentation

Southeastern Museum Conference

Sept 28, 2023

Author First Last Name, 16pt Arial

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Felicia Ingram

Head of Interpretation, Accessibility, and Diversity

The North Carolina Museum of Art

felicia.ingram@dncr.nc.gov

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Agenda

  1. Activity
  2. Definitions
  3. General “Better” Practices
  4. Design
  5. Room Setup

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6. Vivid/Audio description

7. Captioning/ ASL Interpretation

8. Activity

9. Resources and Questions

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What is it?

  • Vivid/Audio Description
    • AD is the practice of conveying visual information in a purely verbal form
  • High Contrast
    • When photos, slides, screens, or images have extremely bright or dark areas (black and white)
  • Open/ Closed Captioning
    • Closed captions are created on a separate track from the video, which means they can be toggled on or off. Open captions are burned into a video track, so they're permanently on screen and cannot be turned off.
  • ASL
    • American Sign Language is expressed by movements of the hands and face. It is the primary language of many North Americans who are deaf and hard of hearing and is used by some hearing people as well.

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General “Better” Practices

  • Say your name (and pronouns) before speaking
  • Have an agenda
  • Access Check
    • Consider asking: “Does anyone need XYZ?” “ Can everyone hear/see me(the cpationer/interpreter etc)?” “What can I do to make this lecture more inclusive for you?”
  • Intentional pauses
  • Using description when speaking, referencing slides or handouts, or doing an action
    • “ I am going to walk around the room and lay a pencil and paper down in front of you”
  • Face forward make sure everyone can see you
    • Try to stand still when speaking
  • Repeat questions as they come up
  • Always speak into the microphone
  • Consider adding icons to registration for presentations so people know it’s available or it can be requested

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Slide/Handout Design

  • High Contrast
    • Black with white text
    • Sans Serif
    • Nothing in all CAPS
  • Large Print
    • Room dependant but at least 18pt font
    • The larger the room (or screen) the larger the font should be

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  • Red is one of the least accessible colors (especially online or the web)
  • Consider alt text when sharing out slides to participants
  • Be careful of gifs with flashing lights

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Room Setup

  • Can everyone see the screen?
  • Is anything blocking the screen?
  • Do not stand in front of the screen, captioner, or ASL interpreter

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  • Turn off the lights!
  • Make sure you have a microphone
  • Is there a wheelchair seating spot?

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Vivid/Audio Descriptions

  • Describing you and your slides
  • Avoid vague directionals
    • i.e. “ Over here”, “You see here” etc
  • Consider using a pointer or drawing on screen
    • Don’t forget high contrast with descriptions
  • Describing what is happening in the room
    • i.e. “ I am going to pass out a paper..” “ Half the room has there hands raised”

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Captioning and ASL Interpretation

  • Do not stand in front of the captions or the interpreter!!!!
  • If you are in a group, take intentional pauses and avoid interrupting each other
    • Remembering to say your name before you speak
  • Be mindful of your pace but you do not need to slow down for the interpreters/captioners. They will be able to keep up.
    • They will need to switch but they will pause when you pause.
  • The interpreters/captioners are working. Do not:
    • ask them to participate in your session
    • try to ask questions
    • hand them anything
  • Please participate with the attendees that are using the services but are there to hear from you

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  1. The Kennedy Center
    1. The color red
    2. Large Print/Braille handouts and brochures
    3. CART Services
    4. Assistive Listening Devices
  2. Inclusive Design for an Accessible Presentation
  3. Disability Etiquette: Tips on Interacting with People with Disabilities is a useful reference guide published by the United Spinal Association that describes etiquette and language choices.
  4. Institute for Human Centered Design is a leading organization in human centered design. The website includes information, resources, and publications to human centered design and related research.
  5. Being Heumann: An Unrepentant Memoir of a Disability Rights Activist by Judy Heumann and Kristen Joiner, 2020
  6. Disability Visibility: First Person Stories from the 21st Century, a collection of essays edited by Alice Wong, 2020

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