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1st year teachers who have not completed a background check, classroom aide/paras: 2B7KTN (need printed form available at HR desk)
All other employees 2B7KRR
Childcare employees 2B7N2S

Turn in receipt after completing fingerprinting (upload into TalentEd, email, or paper)

Complete within 30 days from start date

Fee is $58.25 - pay at appointment.

BACKGROUND CHECKS

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Certified Employees

Bachelor Degree Transcripts

Must be official
Can be mailed or emailed digital copies

Master Degree Transcripts

Does NOT have to be an official copy
Must be submitted by September 1
Required to be placed on Master’s Pay Scale
Will need to send an official copy to State Department (if haven’t already) to add to Teaching Certificate

Paraeducators/Classroom Aides

*Required for Oklahoma Paraprofessional Certification (Tier I or II)

High School Diploma/Transcripts
College Level Transcripts (must be official)

If you do not have 48 college hours - Contact Special Services to schedule a Parapro Exam

TRANSCRIPTS

HR SOLUTION SPECIALIST

AMY HABERZETTLE X-1006

amy.haberzettle@yukonps.com

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Certifications required

Teaching
Nursing
SLP
CPR
Care & Prevention (Coaches)
Any other certificates

How to submit Documents:

Upload into TalentEd Records OR
Email to hr@yukonps.com OR
Paper/hard copy to HR Office

CERTIFICATIONS

HR SOLUTION SPECIALIST

AMY HABERZETTLE X-1006

amy.haberzettle@yukonps.com

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Transferring from another Oklahoma Teachers Retirement Member School District

Sick leave transfer request forms are completed through TalentEd Records

Added to your Frontline leave balance as Transferred Sick Leave

TRANSFER SICK LEAVE

HR SOLUTION SPECIALIST

AMY HABERZETTLE X-1006

amy.haberzettle@yukonps.com

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Log in using Single Sign-on (SSO)
https://login.frontlineeducation.com/sso/yukonps
Frontline Education App for smart phone
Absence Management AND Time & Attendance (digital timesheets)

HR SOLUTION SPECIALIST

AMY HABERZETTLE X-1006

amy.haberzettle@yukonps.com

Download the App!

You will use SSO to sign in!

https://login.frontlineeducation.com/sso/yukonps

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PAYROLL CLERK

MONICA MILLER X-1014

monica.miller@yukonps.com

PAYROLL SPECIALIST

CRYSTAL JOHNSON X-1049

crystal.johnson@yukonps.com

hr@yukonps.com

hr.yukonps.com

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Employee Access

What is Employee Access

Pay information is located on the Employee Access (Pay stubs)

Update W-4 anytime during the year

Log in will be your YPS Google Account

EMPLOYEE ACCESS

Miller Mann

MM

Check out this VIDEO!

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Email on pay day (noreply@schoolerppro.tylerapp.com)
Password protected -

Last 4 digits of your social security number

Available through Employee Access
Paystubs will have a video

PAYCHECK STUBS

EARNINGS - All income listed

DEDUCTIONS

Taxes withheld
Payroll deductions (Fringe Benefits)

DISTRICT PAID BENEFITS

TRS and other district paid benefits

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Payees for the 20th of the month: contracted employees
Pay Dates for the 20th of the Month
July 18, 2025	August 20, 2025	September 19, 2025	October 20, 2025
November 20, 2025	December 19, 2025	January 20, 2026	February 20, 2026
March 20, 2026	April 20, 2026	May 20, 2026	June 18, 2026

Payees Dates for the 10th of the Month: non-contracted employees
Actual Pay Dates for the 10th of the Month
July 10, 2025	August 08, 2025	September 10, 2025	October 10, 2025
November 10, 2025	December 10, 2025	January 09, 2026	February 10, 2026
March 10, 2026	April 10, 2026	May 08, 2026	June 10, 2026

PAY DATES

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ANNUALIZED PAY - pre-set amount of gross pay per month paid throughout the 12 months of the year. (Contracted employees only)
PAY CYCLE - starting month to last month of annualized pay checks. Most 10 month employees (Teachers, Paraeducators) are September - August pay cycle.
WORK CALENDAR - Determines how many days per school year you are paid to work.

ANNUALIZED or YEAR ROUND PAY

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Due 1st of the month to your supervisor

All non-exempt support employees

Certified additional duties & class covers

Time & Attendance Tutorials

DIGITAL TIME SHEETS

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E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.

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13^th PARTIAL

PAYCHECK

Certified employees only
$1,200 (gross pay) August 20th payroll
$100 per month to be deducted from the next 12 paychecks
Due date on form: Aug 10^th

Elect to receive 13^th partial pay
Wait for full pay Sept 20^th

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BENEFITS & INSURANCE SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

hr@yukonps.com

hr.yukonps.com

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Sick Leave - 1 day per month employed
Personal - 3 days per school year
Annual - 3 days per school year
Bereavement - 5 days per school year
Vacation - Pertains to 237+ contracts only

*Employees hired mid-year will be pro-rated

BENEFITS & INSURANCE SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

TEACHERS’ RETIREMENT SYSTEM

7% of total compensation
Certified employees will receive state mandated “offset” in paycheck
Register at https://mytrs.trs.ok.gov/login

HEALTH INSURANCE ALLOWANCES

Enrolled in insurance: $707.00
Not enrolled in insurance:

Certified $69.71
Support $189.69

LIFE INSURANCE POLICY

$10,000 Group Life Insurance

through Reliance Standard - BayBridge

$6,700 if 65+

LEAVE BENEFITS

VISION INSURANCE POLICY

VSP - employee only

*Must make election on

Insurance Enrollment Form

to receive benefit

Here’s a summary of your district paid benefits

-YPS will pay 7% of your total compensation towards your Teacher’s Retirement System - If you are new to TRS then you will need to complete their beneficiary forms that are in your TalentEd task. If you are not new to TRS then the beneficiary forms are optional if you want to update your beneficiaries.

-The district also provides you with a $10,000 life insurance policy

-If you enroll in a health insurance plan then you will be paid the district health insurance allowance is $679.62.

-We will also pay for your vision insurance if you enroll in the VSP vision plan.

-You will make all of your insurance elections using the insurance enrollment form located in your task list in TalentEd Records

-and then there are your leave benefits

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BENEFITS ENROLLMENT

You will complete your new hire enrollment in your Employee Access portal - ess.yukonps.com

Log in will be your YPS Google Account

To begin, click My Benefits > Enrollment

Guides and plan information are available under Resources

BENEFITS & INSURANCE SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

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BENEFITS ENROLLMENT

Carefully read all instructions
Click “Make a selection”
ALL tasks are required, even if declining or waiving benefit

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BENEFITS ENROLLMENT

PLAN RESOURCES may be found on each task - top right corner
Be sure to pay close attention to OPTIONS & EMPLOYER COST/EMPLOYEE

COST > SAVE SELECTION

WAIVE/DECLINE

BENEFITS & INSURANCE SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

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BENEFITS ENROLLMENT

Beneficiaries will be required for the DISTRICT PAID LIFE task

PRIMARY and SECONDARY (contingent) beneficiaries must each equal 100%

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BENEFITS ENROLLMENT

GREEN circles indicate task is complete
Review & submit > confirmation page with total estimated cost [note - the health insurance money is not added into this total]
Confirm all selections > THUMBS UP

BENEFITS & INSURANCE SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

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INSURANCE INFORMATION

BENEFITS & INSURANCE SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

Cover 1, Cover All Policy

If one eligible dependent is covered, all eligible dependents must be covered. Spouse can be excluded by signing the exclusion line on form.

Member must be enrolled in a group health plan to enroll in dental and/or life insurance
Option Guide is a resource in Employee Access to compare the plans
Dental is 100% Employee Cost
Life insurance is guaranteed issue as a new hire (up to 2x your annual salary)

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Open Enrollment is in the Fall

Qualifying Events to add/drop insurance

Marriage
Divorce
Loss of Coverage (ie. 26th Birthday)
Birth or Adoption of Child

BENEFITS & INSURANCE SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

INSURANCE INFORMATION

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BENEFITS & INSURANCE

SPECIALIST

JENNIFER POWERS X-1015

jennifer.powers@yukonps.com

GOLD’S GYM MEMBERSHIP

$24.99 per person
Additional household members may be added at $24.99 per person

CHARITABLE CONTRIBUTIONS

Beautiful Day Foundation
YPS Foundation for Excellence
Project Graduation
Santa’s Friends Funds
United Way of Canadian County
Anton Yanda/YPEA Scholarship

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ACCOUNT EXECUTIVE

KYLE RUZICKA

kyleruzicka@ofgfinancial .com

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Section 125 Flexible Benefit Plan “Cafeteria Plan”

Flexible Spending Account (Medical)
Dependent Child Daycare (Reimbursed)

Additional Group Term Life Insurance

Spouse Life Insurance
Dependent Life Insurance

Retirement Savings Plan

403(b)/457 Funds

OFG FINANCIAL SERVICES

ACCOUNT EXECUTIVE

KYLE RUZICKA

kyleruzicka@ofgfinancial.com

Kyle Ruzicka is our representative with OFG Financial.

Kyle handles all of our Flexible Spending Accounts and dependent child daycare. If you’re not familiar with FSA’s, it’s a medical savings account that you can use on anything medical that is not covered by your insurance, they are a pre-taxed predetermined amount set by you. Your funds are loaded on a little debit type card and you can use it for copays, prescriptions, eye glasses, etc. Also, FSA’s are no longer “use or lose”, you can carry over any unused amounts up to $610.00 into the next plan year.

He also offers additional group term life insurance for you, your spouse, or dependents. Again, like with EGID’s life insurance, now is a great time to consider purchasing any additional life insurance as there are no medical questions required, as there would be during open enrollment

The last thing that Kyle offers are 403b’s / 457 accounts, which are the education version of a 401k.

If you’re interested in any of his products or are just wanting to visit with him and get rates or more information on something, on the fringe enrollment form, when you come to these items on the form, you can elect “interested and would like a representative to contact me”. Once you submit the form, Kyle will be notified of your interest and he will reach out to you to get your enrolled or answer any questions you have.

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ACCOUNT MANAGER

TARA COLLINS

tara.collins@americanfidelity.com

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AMERICAN FIDELITY

ACCOUNT MANAGER

TARA COLLINS

tara.collins@americanfidelity.com

Long-Term Disability Income Insurance
Cancer Insurance
Limited Benefit Accident Only Insurance
Critical Illness Insurance
Health Savings Account HSA

Must be enrolled in high deductible health plan

Transferred employees MUST schedule an appointment to continue benefits from previous district

AMERICAN FIDELITY

[SCAN ME]

Schedule an appointment with American Fidelity

Tara Collins is our American Fidelity rep and she couldn’t be here today.

She handles all of our supplemental insurance options, such as disability, cancer, critical illness insurance, etc.
IF you have an existing FSA through American Fidelity, you’ll want to use up that money by the last day of the month of your last paycheck.
IF you are transferring from another district, it is very important that you make an appointment with Tara to discuss your policies. They do not automatically transfer over to us, so you’ll want to meet with her to ensure a smooth transition of your policies and to avoid any lapses in coverage.
Please scan her QR code up on the screen to schedule an appointment with her. I also have flyers up here with me with more information.

So, ONE last reminder that your enrollment forms are in the insurance and benefits task list in your Talent ED Records. The task list will have everything there that I will need back from you.