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REVIEW: CURRICULUM & INSTRUCTION NEEDS

	FTE	Cost
MNDCC/MCJROTC supplies, program expenses		$40,000
New Special Education services		$124,000
Extra funding for secondary band/music/HS dance classes		$5,100
Division-wide Instructional Coach	1.0	$68,632
Abandon: Division-wide GIST Teacher (retiring)	-1.0	-$65,538
Continue funding additional teacher at Byrd ES	1.0	$60,440
New mobile classroom at Byrd ES (annual lease payment)		$5,000
Additional science teacher GMS/GHS	1.0	$68,632

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REVIEW: CURRICULUM & INSTRUCTION NEEDS

	FTE	Cost
Additional secondary CTE teacher (11 month)	1.0	$75,000
Additional leveled-reading books & related costs		$27,900
Additional funding for staff tuition reimbursement program		$14,000
Reading cohort tuition reimbursement (15 teachers, Year 1 of 3)		$50,000
Additional strategic innovation grant/celebration funding		$5,000
Technology: additional ITRC	1.5	$104,700
Technology: move JAMF to cloud, abandon Amazon web services		$23,100
Technology: additional cybersecurity services/software/insurance		$28,000
Technology: additional Promethean Board replacements		$33,000

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REVIEW: JAMF TO CLOUD INFORMATION

	FY18 Budget Server	FY19 Budget Server	FY19 Budget Cloud	Comments
JAMF - iOS (iPads)	$20,200	$12,000	$18,000
JAMF - OS (MacBooks)	$7,700	$24,000	$36,000
Amazon Web Service	$240	$3,000		Unlimited w/Cloud
Replace server		$15,000		One-time, 4 yr life
Total	$28,200	$54,000	$54,000	Cloud easier to manage, more scalable solution

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REVIEW: COMPETITIVE SUBSTITUTE PAY

	Goochland	Chesterfield	Fluvanna	Hanover	Henrico	Louisa	Powhatan
Degreed Teacher	75.00 daily (5)	78.00 daily	75.50 daily	83.23 daily	85.48 daily	_______	75.00 daily
Non-Degreed Teacher	63.00 daily (5)	49.00 daily	65.50 daily	72.83 daily	70.86 daily	_______	65.00 daily
Long Term Substitute Teacher	150.00 daily (5)	197.00 daily	______	199.61 daily	190.14 daily	_______	185.00 daily
Instructional Assistant	55.00 7.5 hrs (6)	51.00 6.5 hrs	65.60 daily	62.61 daily	64.22 daily	54.00 daily	60.00 daily

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REVIEW: COMPETITIVE SUBSTITUTE PAY

	SY 2016-17 Information			SY 2018-19 Options (same days)
SUB TYPE	Actual Days	Actual Expense	Rate	Possible Rate	Addl cost	Regl Median	Addl Cost
Degreed teacher	1,461	$109,575	$75.00	$80.00	$7,305	$78.00	$4,383
Non-degreed teacher	386	$24,318	$63.00	$65.00	$772	$65.00	$772
Long-term teacher	891	$133,650	$150.00	$165.00	$13,365	$190.00	$35,640
Instructional Assist. (7.5 hrs)	206	$11,330	$55.00	$60.00	$1,030	$60.00	$1,030
Clerical (8 hrs)	23.5	$1,363	$58.00			$64.00	$141
Total	2,967.5	$280,236			$22,472		$41,996

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REVIEW: 2017-18 ATTENDANCE DATA

Teacher Attendance Progress:

Review of attendance data and LWOP reports with principals, August 2017
Focus on teacher attendance by principals in 2017-2018
Review of school and division teacher attendance data at regular intervals
Refresh focus in January 2018

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Other Topics of Discussion

REVIEW: FY2018 UNBUDGETED PROJECTS

Description	Orig. cost	Funded?
Fine arts program GHS (uniforms/instruments)	$15,000	No
Flexible furniture	$15,000	$25,000 FY17 EOY
Develop K-12 Signature Performance assessments	$10,000	$11,090 FY17 EOY
PD on project-based learning instruction	$40,000	Not FY19 priority
Resources - elementary book rooms	$23,200	$23,200 FY17 EOY
Mechatronics unit for Engineering Class	$10,000	No
Charging Stations for student devices (GMS/GHS)	$35,000	$19,677 FY17 EOY
Engine Lift/tool boxes (3) for bus garage	$17,500	$25,000 FY17 EOY
Cafeteria tables	$7,500	$7,500 EOY

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Other Topics of Discussion

REVIEW: FY2018 UNBUDGETED PROJECTS

Description	Orig. cost	Funded?
Painting/carpet replacement at schools	$25,000	$25,000+ FY17 EOY
Probeware for science classrooms	$15,000	$25,000+
Non-compacting wood fiber material for playgrounds	$25,000	$28,106 FY17 EOY
Re-surface high school gym floor	$18,000	$21,785 FY17 EOY

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Other Topics of Discussion

REVIEW: FY2018 UNBUDGETED PROJECTS

Description	Orig. est.	Still Priority?
Reading Specialist at GMS	$65,000	Not FY19 priority
Spanish Teacher (1 per elementary school)	$195,000	Not FY19 priority
Curriculum innovation teachers (8)--> on an 11 mo. contract	$29,240	Not FY19 priority
ITRC (3.5 FTE) on 11 month contract	$21,470	Not FY19 priority
Addl days for CTE teachers	$13,400	Not FY19 priority
Naviance Career/College application software	$20,000	Not FY 19 priority
Increase staff tuition reimbursement support	$20,000	$4,892 FY17 EOY $12,500 FY18 BT
Addl operational funding (consumables) - CTE program	$7,500	As $ becomes avail

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Market competitive salary and benefits for all employee groups

Step plus COLA to equal 2% salary increase for teachers
Revision of salary scales for:

Custodians and cleaners
Food service
School based clerical
Instructional assistants
Nurse
Maintenance technicians and mechanics

2% raise for other employee groups

Maintain competitive health insurance offerings to employees
Multi-year process to increase substitute teacher pay

TOTAL COMPENSATION FOR EMPLOYEES

Year 2 of 3 year revision process

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Compensation $358,830

Related Benefits $ 86,770 (FICA, Pension, Workers Comp, RHIC)

Total $445,600

Every 1% salary increase $222,800

Includes superintendent and other special contract employees

Does not include salary scale/equity adjustments

REVIEW: STAFF COMPENSATION

2% Across-the-Board Salary Increase

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GCPS SALARY RANKING AT 5 YEAR BANDS

GCPS and 6 regional divisions: Teachers/Administrative Employees

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GCPS TEACHER SALARY SCALE PROGRESS FY17 TO FY 18

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Teacher Salary Scale
SY17-18 Scale (All Teachers move up one step-->)			SY18-19 Scale (2.01%)			FY18
10 months, 200 days, 7.5 hours per day			10 months, 200 days, 7.5 hours per day			Reg’l
Years of Exp	Salary	Step Diff.	Years of Exp	Salary	Step Diff.	Median
0	43,800		0	44,413		43,749
1	44,063	0.60%	1	44,680	0.60%
2	44,327	0.60%	2	44,948	0.60%
3	44,593	0.60%	3	45,217	0.60%
4	44,861	0.60%	4	45,489	0.60%
5	45,130	0.60%	5	45,762	0.60%	45,000
6	45,401	0.60%	6	46,036	0.60%
7	45,673	0.60%	7	46,312	0.60%
8	45,947	0.60%	8	46,590	0.60%

.6% Step, 1.4% COLA = 2%

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Teacher Salary Scale
SY17-18 Scale (All Teachers move up one step-->)			SY18-19 Scale (2.01%)			FY18
10 months, 200 days, 7.5 hours per day			10 months, 200 days, 7.5 hours per day			Reg’l
Years of Exp	Salary	Differential	Years of Exp	Salary	Differential	Median
9	46,223	0.60%	9	46,870	0.60%
10	46,546	0.70%	10	47,151	0.60%	46,500
11	46,872	0.70%	11	47,481	0.70%
12	47,200	0.70%	12	47,814	0.70%
13	47,531	0.70%	13	48,149	0.70%
14	47,863	0.70%	14	48,486	0.70%
15	48,246	0.80%	15	48,825	0.70%	48,000
16	48,632	0.80%	16	49,216	0.80%
17	49,021	0.80%	17	49,610	0.80%

0.7% step + 1.3% COLA = 2%

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Teacher Salary Scale
SY17-18 Scale (All Teachers move up one step-->)			SY18-19 Scale (2.01%)			FY18
10 months, 200 days, 7.5 hours per day			10 months, 200 days, 7.5 hours per day			Reg’l
Years of Exp	Salary	Differential	Years of Exp	Salary	Differential	Median
19	49,809	0.80%	19	50,406	0.80%
20	50,257	0.90%	20	50,810	0.80%	50,257
21	50,709	0.90%	21	51,267	0.90%
22	51,166	0.90%	22	51,729	0.90%
23	51,626	0.90%	23	52,194	0.90%
24	52,091	0.90%	24	52,664	0.90%
25	52,872	1.50%	25	53,137	0.90%	53,950
25+	*		25+	*
* All employees above Step 25 will receive a raise annually equivalent to the average increase provided across the division (FY17-18 1.75%, FY18-19 2%).

0.9% step + 1.1% COLA = 2%

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GCPS SALARY RANKING AT 5 YEAR BANDS

GCPS and 6 regional divisions: Classified Employees

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Research methodology - revisions within SHRM recommendations
Market driven - regional median starting salary, regional mid-point within salary range
Employees grouped with similar skills/responsibilities and/or market-driven compensation
Compensation groups from 8-13% apart
Salary scale range (steps 1-30) of 54% with 1.5% between steps (40-60% salary range, SHRM recommendation) - regional comparison group has ranges of 75% and higher so GCPS new salary scales do not reach regional max compensation
Future Compensation Policy will define initial placement, change in job responsibilities, movement on scale

CLASSIFIED EMPLOYEE SALARY SCALE REVISIONS

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Implementation recommendations

Use new salary scales and place employees on new scale on a step that gives them at least a 2% salary increase:

Keep them on current step or higher - Absorb salary increase even if 10% or more, individual employees will receive different raise amount based on current placement, market conditions

Employees currently paid in excess of scale:

Pay 2% more than current salary (within regional max)
Pay 0.5% more than current salary (outside regional max) or consider re-evaluation of group placement/job duties

Link to detail salary scales (current to proposed)

CLASSIFIED EMPLOYEE SALARY SCALE REVISIONS

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Steps 0-15 ranked 2nd - 4th out of 7 in regional comparison
Currently separate scale-->revise like other groups
Establish new minimum point slightly higher than regional minimum to match current employee compensation better

FOOD SVC WORKER SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$9.19	$12.40	$15.56
GCPS current scale (182 days)	$9.43	$12.01	$15.77
Recommended scale (182 days)	$9.20	$11.33	$14.17

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Steps 0-15 ranked 3rd - 5th out of 5 in regional comparison
Other staff combined with custodians (like regional divisions):

Cleaners (currently on separate scale)
Non-SPED part-time staff (PE Assistant, receptionist, parking lot attendant) currently placed close to $10/hour-->Clerical I

CLEANERS/CUSTODIAN/CLERICAL I SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$10.18	$13.75	$17.55
GCPS current custodian scale	$9.67	$13.75	$19.37
GCPS current cleaner scale	$8.54	$12.87	$15.69
GCPS current p/t “IA” scale	$10.00	$12.54	<--Mid-pt. is top used
Recommended scale	$10.21	$12.58	$15.72

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Ranked 4th out of 4 in regional comparison
Establish new minimum point

Lower than regional minimum because job responsibilities most likely not same (no supervisory duties)
Approximately 10% higher than custodians

HEAD CUSTODIAN SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$11.89	$16.82	$20.46
GCPS Head Custodian current scale	$9.67	$13.53	$21.16
Recommended scale	$11.20	$13.80	$17.25

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Steps 0-15 ranked 6th out of 7 in regional comparison
Currently separate scale-->place in same group as school secretary/elementary bookkeeper
Using new salary scale, salary increase too high to absorb at 192 contract days (180 student days plus 12 at principal discretion)

Recommend - reduce contract days to 184, with no loss in annual compensation for each employee

SPECIAL EDUCATION INSTRUCTIONAL ASSISTANT SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$12.38	$16.40	$20.42
GCPS current scale (192 days)	$11.36	$14.73	$21.05
Recommended scale (184 days)	$12.38	$15.25	$19.06

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Steps 0-10 ranked 4th/5th out of 7 in regional comparison
Place in same group as special education instructional assistant (same regional minimum, mid-point)
Includes elementary bookkeepers, school and student services secretaries, transportation assistant (10 or 12 months)-->Clerical II
Add Assistant Food Service Manager (currently has no scale)

CLERICAL II SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$12.38	$16.40	$20.42
GCPS current Level 3 Clerical scale	$11.94	$16.58	$25.77
Recommended scale	$12.38	$15.25	$19.06

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Steps 0-10 ranked 4th/5th out of 7 in regional comparison
Includes secondary bookkeepers, accounts payable and payroll specialist-->Clerical III
Combine with Food Service Manager (currently on separate scale)

FOOD SVC MGR/CLERICAL III SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$13.64	$18.40	$23.20
GCPS current Level 4 Clerical scale	$12.18	$17.02	$26.36
GCPS current Food Svc Mgr scale	$13.86	$16.82	$24.28
Recommended scale	$13.64	$16.80	$21.01

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Compensation ranked 1st out of 7 in regional comparison at all steps; both skilled workers are in same compensation group
Only two GCPS workers can be placed on regional median scale, created the same as other classified employees:

Evaluating job responsibilities to insure comparability
Comparing salaries/duties/total compensation with private sector

MAINTENANCE WORKERS/MECHANICS SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$15.37	$19.36	$24.47
GCPS current Level 5 scale	$17.97	$28.14	$40.20
Recommended scale	$15.37	$18.93	$23.67

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Steps ranked 0/5 1st out of 7 in regional comparison
Most regional divisions do not place nurses on teacher scale
Moving from teacher scale (higher starting salary but only .6 to .9% between steps) to new regional median scale (lower starting salary with 1.5% between steps) creates need for use of one-year bonus (to keep staff in same general step order as now & ensure a 2% minimum raise)

NURSE (RN) SALARY SCALE REVISIONS

Hourly rates	Min. salary	Mid-pt. salary	Max. salary
Regional median	$24.85	$32.16	$37.47
GCPS current Teacher scale	$29.20	$32.16	$35.25
Recommended scale	$24.85	$31.07	$38.84

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SALARY SCALE REVISION - IMPACT ON BUDGET

	# in group	Ave. increase	Increase range	Salary over 2%	Number off-scale
Food Svc Workers	18	2.44%	2 - 3.4%	$819	1
Custodian/Cleaners/Clerical I (PE Asst/Recept./Mail Runner)	27	3.56%	2 - 12%	$5,429	0
Head Custodians	5	2.21%	2 - 2.4%	$311	0
Instructional Asst/Clerical II/Asst Food Svc Mgr	47	3.01%	2 - 5.1%	$10,676	4
Clerical III/Food Svc Mgr	8	3.89%	2 - 5.7%	$2,196	2
Nurse (plus bonus to reach 2%)	5	2.03%	0.8 - 2%	$1,084	0
Total	110			$20,515	7
Maintenance/mechanic	6	Undecided			4

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Equity adjustments - Administrative employees whose salary is not market-competitive (no salary scale adjustments yet)
Equity adjustments - Classified staff (as presented)

Next phase, after salary scale adjustments
Need clearly defined placement guidelines
Implement over several years, as budget allows

Salary scale revisions for other staff - next year - year 3 of 3

OTHER COMPENSATION FOR EMPLOYEES

Next Steps

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Future Decisions

Study the current stipends that are paid to employees for additional duties

Amount of stipend aligned with time commitment and level of responsibility?
Number of positions and stipends truly needed
Equity
Benefit to looking at this from an independent, third-party perspective ( estimated $10,000 - $20,000 study cost)

OTHER COMPENSATION FOR EMPLOYEES

Next Steps

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HEALTH INSURANCE RATE INCREASES

4% rate increase→5.1% employer cost increase (+$135,100)

5% rate increase→6.2% employer cost increase (+$164,500)

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Title I Parent Home-School Facilitator

Purpose: Provide a direct and ongoing connection with Title I families at Byrd Elementary.
Part-time, 10-15 hours per week, licensed teacher preferred, hourly rate commensurate with experience and qualifications, fully funded by Title I.
Primary duties, in collaboration with Title I Director, BES Principal and Title I teachers:

Plan and conduct parent workshops. These may be held at BES, at central locations in the Byrd attendance zone and/or during home visits. They may be small group meetings or one-to-one. Meetings and workshops will be tailored to meet the demonstrated needs of individual students or groups of students.
Plan and help conduct literacy events (math and reading) and parent engagement activities at school.
Develop the annual Parent Compact, distribute it to Title I parents and follow up as needed to foster parent cooperation.
Develop a Title I website.

We envision the home-school facilitator providing services that will radiate out to benefit our families in other ways. For example, when the facilitator meets with a current Title I parent in the home, younger siblings may also benefit from what is modeled. The parent will be better equipped to support school readiness for the younger siblings. Also, the facilitator position will assist us to develop relationships and forge pathways to segments of the community that we are currently having trouble reaching for other purposes.

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Is there a way we can reduce the burden to families for the multiple fees that are charged for instructional, co-curricular, and extra-curricular activities?
What is the school division’s responsibility to provide materials, resources, opportunities, and experiences? What is the family’s responsibility?

For example:

AP test fees and dual enrollment tuition - great value for college credits
iPad/MacBook insurance fees - important for students to know the value of the devices - reducing fees: $30 to $20 (iPad Devices) $50 to $35 (MacBook Air Devices)

Do fees create a challenge to our economically disadvantaged students - a subtle barrier to participation in extra-curricular activities or in course selection (even though there is an exemption)?

STUDENT FEES

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STUDENT FEES - HS SAMPLE

Class/program	Cost	Services/goods provided
Instructional Fees*	$10	FY18 - $5330 collected (66% of students paid)
World History I	$15	Field Trip
Materials Processes	$14/project	Wood (at cost) for projects
Humanities	varies	Field trips (3)
Marching Band*	$100	Competition fees, t-shirts, music, field show equipment
Dance class	$153-198	Dance costumes & tights (2), shoes, field trips
Drama productions	$40	Make-up, costumes, scripts ($10 t-shirt extra)
Adventure Games*	$40	Transportation/admission (2-3 field trips)
Girls Soccer	$125	Practice shirts, warm-ups, team bags

*Policy JN. Click here for a more comprehensive list .

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STUDENT FEES - MS SPORTS SAMPLE

Sport	Optional*	Services/goods provided
Cross Country	$75	Uniform, spirit wear
Swim	$75	Uniform, spirit wear
Track	$75	Uniform, spirit wear
Volleyball	$75	Spirit wear
Boys/Girls Soccer	$75	Spirit wear
Boys/Girls Basketball	$100	Spirit wear
Softball/baseball	$75	Spirit wear
Cheerleading	$75	Spirit wear (used to also pay $150 for team camp)

*Coaches “highly encourage” purchases so team looks good (spirit wear: team hoodies, shirts, sweat pants, jackets, shoes). Purchases are made by parents through online team stores (Disco Sports, BSN Sports, etc.) - coach/school do not handle money.

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STUDENT FEES - ELEMENTARY SAMPLE

Description	BES	% Paid	GES	% Paid	RES	% Paid
Percent NOT Free/Reduced Lunch		56%		81%		76%
Instructional Fees* - all grades	$10	53%	$10	88%	$10	80%
iPad Insurance* Grades 3-5	$30	90%	$30	96%	$30	97%
Recorders/workbooks* Grade 4	$5	53%	$5	91%	$5	82%
Scholastic Magazine - Grade 1					$5.25
Young Scientist in-school “field trip” (GES - K only, RES - all grades but K)			$16		$15
Orff T-shirt (Gr 5) + Chorus T-shirt (Gr ⅘)					$13
Field trips - each grade; 4th Jamestown	$6-12; $35		$3-18; $27		$5-20; $23

*Policy JN

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STUDENT FEES - BUDGET IMPACT

Fees absorbed by division	Addl Exp	Comments
*Instructional Fees, eliminate	$16,162	Give schools full $10/student ($4/student given to schools FY18)
*GMS Band fee, eliminate ($8)	$1,000	FY18 - only $784 collected (64%)
*GHS Nursing fee, eliminate ($25)	$450	FY18 - only $175 collected (39%)
GHS Woodworking material fee ($14/proj)	$500	FY18 - only $11 collected YTD
*GHS Art/Ceramic fee, eliminate ($10)	$2,000	FY18 - only $1800 collected (61%)
Proposed ACA activity fees ($50)	$2,000	FY19 - Fund 026, ACA program costs

*Policy JN

Reduce fees charged to families with no negative impact on quality of program or resources provided to teachers for instruction - fees paid by division, not families

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Other Topics of Discussion

Moving classroom (1:1 device) software expenses to Textbook fund
Budgeting the new “special revenue” fund 026:

Moving technology insurance program out of operational budget into new fund, recognizing STEM camp rev/expenses
Moving all ACA expenses and tuition revenue into new fund - increasing ACA tuition per credit hour for 2018-2019 from $25 to $30/credit hour

Changing accounts for ESSA financial reporting requirements - changes between SB adoption and BOS appropriation (total budget won’t change)--working with VDOE

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Fund 024: Classroom Software = Textbooks

Software Description	FY18 Fund 023	FY19 Fund 024
A-Z Reading, Accel Reader (all elementary schools)	18,350	21,155
Schoology, Hapara Teacher Dashboard	24,100	25,500
Adobe CC VIP (GHS graphic arts)	2,500	2,500
Discovery - elementary/secondary	5,800	6,000
Grolier - elementary only, secondary abandon	5,740	3,700
iOs Apps (new programs req by teachers)	2,500	2,500
New: Pebble GO, Seesaw, Swivl		6,873
Kajeet (access for home use)	25,000	30,000
Total expenses	83,990	98,228

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Fund 026: iPad/MacBook Student Insurance

Budgeted Revenue/Expense	FY18 Fund 023	FY19 Fund 026	Services/goods provided
iPad Insurance fee	$17,000	$22,800	Reduce to $20/device (was $30/device)
MacBook Insurance fee	$18,000	$25,600	Reduce to $35/device (was $50/device)
Total Local Revenue	$35,000	$48,400
iPad Repair costs	$17,000	$22,800
MacBook Repair Costs	$18,000	$25,600
Total Expense	$35,000	$48,400

Actual fees collected in FY18 YTD $70,667; Fund 026 fund balance 12/31/2017 $102,300 (asset value $1.3M). Major expenses anticipated in summer 2018: first lease return of iPads. We do not charge the insurance fund for repair labor and some used replacement computers.

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Fund 026: STEM Camp*

Budgeted Revenue/Expense	FY19	Services/goods provided
Camper fees	$13,000	Assume same participation/cost as June 2017
Donations	$4,765
Total Revenue	$17,765
Staff compensation	$10,000	Coordinator, teachers, bus drivers
Staff FICA	$765
Equipment/consumables	$7,000	Brochures, t-shirts, camp supplies
Total Expense	$17,765

*Fund 026 fund balance 12/31/2017 $8,575 (to be used for equipment used by STEM camp program)

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Fund 026: HS Advanced College Academy*

Revenue/Expense	FY19	Services/goods provided
Tuition revenue	$64,113	$30/credit hour ACA students; $50/credit hour non-ACA (as space allows)
Operating fund xfer	$42,090	$15,000 tuition waivers; general support (was $31,155)
Total Revenue	$106,203
Tuition payment	$52,119	Payments to both Reynolds and JMU
Extra sections	$32,666	0.5 FTE - extra biology sections, psychology, Spanish
Teacher stipends	$12,918	$1000-$1500 per class prep, FICA
Tuition reimb	$6,500	Credentialing cost (above other programs)
Consumables	$2,000	Field trip, t-shirt
Total Expense	$106,203

*Modeled for 31 Seniors, 50 Juniors, 16 scholarships. Textbooks paid out of Textbook Fund.

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