�CAPTAIN Summit 2022
Regional Planning
CAPTAIN Region: Central Valley
Making Implementation Happen. Bridging the Research to Practice Gap.
�12:00 - 2:00 PM�Green are new additions for you to consider
2022-2023 Regional Network Goals
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Two Regional Goals Established by Regional Network Members
Note: CAPTAIN Implementation Goals will continue to be addressed by SELPA/School Region Members with support from RILs during their Job Alike Regional Meetings
Goal Area 1 (Collaboration): How can Cadre Collaborate to address the region’s specific need, issue or challenge that relates to individual with ASD and their families | GAS Score (1-4) | What influenced/supported our accomplishments? | What were barriers to our work? |
Objective 4: minimum of 5 agencies (individual SELPAS, FRCs, or CVRC) with 5 different inter-agency collaborative efforts (i.e., ECHO model case study within our cadre, a representative from one SELPA providing a training to another SELPA, regional center providing a training with a SELPA, SELPA and FRC providing a joint collaborative training, SELPA providing a training to an outside agency such as an ABA company, etc.). | met/exceeded Objective 4 |
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Reflecting on Goals from 2021-2022
Region: Central Valley
Goal Area 2 (Dissemination): How can members of our Regional Network strategically disseminate to groups identified by the region as needing to know about ASD and EBPs/CAPTAIN | GAS Score (1-4) | What influenced our accomplishments? | What were barriers to our work? |
Objective 4: A minimum of 7 of our agencies (SELPAs, CVRC, FRCs) in our cadre will provide direct EBP dissemination to non-credentialed support providers (minimum of 2 sessions) to strengthen our next generation work force working with autism. (i.e. other community groups, universities, paraprofessionals, group home staff, day program staff, students in high school teacher prep programs, parents, individuals with autism/self-advocates, etc.). | met 3, almost 4… |
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Reflecting on Goals 2021-2022
Central Valley
Regional Data from 2021-2022 Cadre Survey
Region Demographics
Agencies represented | |
SELPAs | 6 |
Regional Centers | 1 |
Family Support Agencies | 2 |
Higher Education | 0 |
Cadre that have “Met” or “Exceeded” CAPTAIN Requirements
Year | ASD Training | EBP Training | Coaching | Regional Meetings | Agency Leader Meetings | Direct Supervisor Meetings |
2021-22 | 88% | 26% | 53% | 54% | 79% | 92% |
2020-21 | 74% | 23% | 32% | 70% | 70% | 81% |
2019-20 | 83% | 44% | 50% | 70% | 74% | 83% |
2018-19 | 86% | 69% | 53% | 64% | 91% | 91% |
How many __ did you provide training for?
Total : 795 | |
Special Education Teachers | 195 |
General Education Teachers | 107 |
Paraeducators | 357 |
DIS Providers | 86 |
NPA/NPS | 6 |
Administrators | 18 |
Parents/Caregivers | 26 |
My organization experiences challenges with…
| Strongly Disagree | Disagree | Neutral | Agree | Strongly Agree |
Serving those affected by ASD who reside in rural or hard to reach areas | 1 | 6 | 5 | 2 | 6 |
Reaching and serving those affected by ASD from low income/low resource families | 4 | 10 | 3 | 6 | 1 |
Reaching and serving those affected by ASD whose primary language is not English | 2 | 10 | 2 | 7 | 2 |
Barriers
Complexity of EBP | 0 |
Challenges w/ unions | 1 |
Lack of ongoing monitoring | 0 |
Lack of implementation team | 1 |
Lack of resources/ funding | 0 |
Role does not allow for training | 0 |
Staff turnover | 0 |
Lack of subs/ staff | 4 |
Lack of foundational skills | 3 |
Lack of resources/ funding for training | 0 |
Lack of admin support | 0 |
Lack of staff buy-in | 2 |
Teacher release time for coaching | 1 |
Time allotted to conduct coaching | 0 |
Teacher release time for training | 2 |
Time allotted to conduct training | 0 |
Time allotted to prepare for training | 5 |
Insufficient exploration and planning | 0 |
Use PDSA: Testing One Change at a Time
Act
Plan
Do
Study
Adopt
Adapt
Abandon
Collect and Evaluate Data
Identify the Change
Implement the Change
Next Steps
Steps:
1. Brainstorm and use majority rules voting method to select our regions issue, challenge or need (Does it impact all of us? Can we influence it? Is it really important to us? Are we willing to put in the work?))
2. Do 5 Whys and prioritize the root cause
3. Identify change idea(s) for the underlying problem and action plan the change
4. Outline our goal and how you will measure it
5. Monitor to see if it was an effective change to improve the issue
6. Develop a way to sustain (or scale) the change idea�
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2022-2023 Regional Goals
STEP 1:�DEFINE THE ISSUE, CHALLENGE OR NEED
EXAMPLES
STEP 2:�EXPLORE THE ROOT CAUSE OF THE PROBLEM�� �
FIVE WHYS �
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Samples
Problem: Parents and Caregivers are having difficulty accessing trainings on EBPs
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WHY 1 | Parent/caregivers have not historically attended CAPTAIN trainings that are offered by the schools | No |
WHY 2 | Because we offered the trainings during school day/ regular work hours | No |
WHY 3 | Because that’s when CAPTAIN schools Cadre are available to provide the training | No |
WHY 4 | Because CAPTAIN Cadre don’t get compensated and/or provided work hour adjustments if s/he were to give the trainings in the evenings | No |
WHY 5 | Because the union contract for some staff specify that they can only work within the regular school work day | Yes |
EXAMPLE 1
Problem: Children and adults who have Autism and mental health challenges within our region are not able to access proper mental health services.
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WHY 1 | Because the Mental health providers do not know how to treat them | No |
WHY 2 | Because they believe that a person with ASD will not benefit from Traditional Mental Health counseling | No |
WHY 3 | Because they have not received accurate information or training about ASD or how to adapt Mental Health treatments for them | No |
WHY 4 | Because no one in our area has provided this training in a way that would attract MH providers and hold them accountable to use the EBPs | Maybe |
WHY 5 | Because it has not yet been a priority for this CAPTAIN Regional Team or the provider agencies | Yes |
EXAMPLE 2
Problem: Our CAPTAIN region has high placement of students with autism in non-public schools
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WHY 1 | Because parents/caregivers request these placements. | No |
WHY 2 | Because school staff aren’t equipped to meet the needs of some students with autism | No |
WHY 3 | Because school staff don’t have adequate training and support to implement effective programming | No |
WHY 4 | Because skilled trainers don’t have enough training and coaching time to meet the staff needs | Yes |
WHY 5 | Because CAPTAIN cadre need dedicated time for training and coaching. | Yes |
EXAMPLE 3
Change Ideas: �What can we do to support a change?
Change Ideas: �What can we do to support a change?
New Goals
REGIONAL Problem of Practice: What issues, challenge or need exists for individual with Autism that our Regional Network wants to try to address? | |
Current Regional Issue, Challenge or Problems of Practice | Staffing shortages; increase in our population; Doctor’s not referring or telling families to wait on registering for school; parents need help with navigating the system; late registering kids (child find) |
Probable Root Cause of the Problem (identify the top probable root cause) | COVID-19?, retiring staff, medical providers were inundated with COVID restrictions; population increases with shifting in early start eligibility (25%), staff shortage- “Brain drain” (people moving away for school and not returning); increases in minimum wage is difficult to compete with; technology over-use (children’s addictions to it); families choosing ABA vs. school services for preschool-age and not registering for school until age 6 (compensatory age) -System Issues -Post-COVID responses -Different perspectives to address needs (clinical vs. educational) |
Change Ideas (list 1 change idea for the probable root cause) | Staff training programs, reach-out to doctors, parent training/support for navigating about systems (use of CAPTAIN videos); parent training/education on screen time IDEAS:
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Action plan to support change idea (may need additional space to action plan) |
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Expected Outcome if change idea is an improvement | Collaboration Goal with the dissemination in mind |
Measurement of change | See goals |
Goal Area 1 (Collaboration): How can Cadre Collaborate to address the region’s specific need, issue or challenge that relates to individual with ASD and their families | |
Current Level of Performance Data (0) | Some of our CAPTAIN cadre participate in different collaborative groups across different agencies and within our own cadre (see previous goal) |
Initial Objective (1) | Develop a minimum of 1 shared “master copy” presentations to disseminate information with the same message across different avenues (medical providers, general education, best practice evaluations, ABA providers, early interventionists, other private agencies, mental health providers, linking EBPs to UDL/SEL/PBIS/Other existing systems, etc.) |
Secondary Objective (2) | Develop a minimum of 2 shared “master copy” presentations to disseminate information with the same message across different avenues (medical providers, general education, best practice evaluations, ABA providers, early interventionists, other private agencies, mental health providers, linking EBPs to UDL/SEL/PBIS/Other existing systems, etc.) |
Expected level of Outcome (3) | Develop a minimum of 3 shared “master copy” presentations to disseminate information with the same message across different avenues (medical providers, general education, best practice evaluations, ABA providers, early interventionists, other private agencies, mental health providers, linking EBPs to UDL/SEL/PBIS/Other existing systems, etc.) |
Exceeds Expected Outcome (4) | Develop a minimum of 4 shared “master copy” presentations to disseminate information with the same message across different avenues (medical providers, general education, best practice evaluations, ABA providers, early interventionists, other private agencies, mental health providers, linking EBPs to UDL/SEL/PBIS/Other existing systems, etc.) |
Goal Area 2 (Dissemination): How can members of our Regional Network strategically disseminate to groups identified by the region as needing to know about ASD and EBPs/CAPTAIN | |
Current Level of Performance Data (0) | Dissemination of different presentations across various audiences with topics covering overviews and EBPs. |
Initial Objective (1) | Disseminate topic #1 to 3 audiences across our cadre. |
Secondary Objective (2) | Disseminate topic #2 to 3 audiences across our cadre. |
Expected level of Outcome (3) | Disseminate topic #3 to 3 audiences across our cadre. |
Exceeds Expected Outcome (4) | Disseminate topic #4 to 3 audiences across our cadre. |
Social Media Activity: Make a jingle, chant or cheer for: "Data is Delicious“ then post on CAPTAIN Social Media
Making Implementation Happen. Bridging the Research to Practice Gap.