PANORAMA EDUCATION

Administering Panorama Surveys

Link to recording

secure.panoramaed.com/login

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About Panorama Education

• Mission: Support educators to radically improve student outcomes with data
• Team of 180+ (HQ in Boston), supporting 1,500 partners (schools, districts, and states) in K12 education
• Researchers developing valid and reliable educational survey instruments used by school systems across the country
• Engineers building interactive technology to make data actionable
• Facilitators supporting leaders to understand and act on data

Meeting Objectives



10 mins

10 mins

5 mins

5 mins

Overview of Charleston County’s Purpose

Survey Rollout

Your Role as Survey Coordinators

Next Steps and Questions

The mission of CCSD is to educate and support

every child in achieving college, career, and citizenship readiness.

Vision 2027: By June 2027, All Students will Read on Grade Level by Fifth Grade

–2027 Fifth Grade Cohort–

Why are these surveys important?

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As we continue to focus on Wrap Around Services across CCSD, we will use the Panorama survey results to help us gain insight on progress we have made over the last year, and results will also help us to see where additional support is needed for next school year.

My Role as Survey Coordinator

Below are best practices to make sure your school has a high number of responses.

BEST PRACTICES

• Schedule time to prepare staff, consider using existing meetings to save time.�
• Block off time for students and teachers to complete their surveys - including a make up window!�
• Consider incentives appropriate for your schools/communities to encourage high participation�
• Track participation regularly and follow up to encourage 100% survey completion

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• Establish plan with leadership team for reviewing post survey data and sharing with key stakeholders; make data meaningful!

How can I boost engagement?

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• March 22 (evening) Parent Email (District Responsible)
• March 22-29 Opt Out Window (District Responsible)
• A list of students opt outs will be sent to schools no later than Friday, April 12, 2024.
• April 16-30 **Student Surveys, 3-12 (School Responsible)
• May 1 Staff Email (Panorama & School Responsible)
• May 1-10 **Staff Surveys (School Responsible)
• During Windows: Monitor response rates and completion lists; help to boost engagement

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IMPORTANT DATES

Panorama Survey Timeline

Student Surveys

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Student SEL Competencies & Well-Being

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�Topics

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• Self Management
• Supportive Relationships�

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Sample Surveys

• Grade 3-5 Sample Survey�14 questions �~5 minutes to complete
• Grade 6-12 Sample Survey�17 questions �~6 minutes to complete

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Student Supports & Environment

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Topics

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• Student- Teacher Relationships
• Sense of Belonging
• School Climate

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Sample Surveys

• Grade 3-5 Sample Survey�12 questions �~4 minutes to complete
• Grade 6-12 Sample Survey�15 questions �~5 minutes to complete�

Student Survey Experience

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Students Will Access Surveys Online at �surveys.panoramaed.com/charlestonsc

Students will enter their Student ID number

Students will have 2 surveys to complete:

• Student SEL Competencies
• Student Supports & Environment�

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Student Name

School Name

Student Survey Experience

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What if a student doesn’t have a survey available?

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• Make sure they are using correct PowerSchool ID number.
• Ensure they are using correct link for accessing survey: Student Login
• **Check the Opt Out list
• If all else fails, email support+charlestonsc@panoramaed.com and copy climatesurvey@charleston.k12.sc.us

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Student Survey Experience

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Students Will Access Surveys Online at �surveys.panoramaed.com/charlestonsc

Students that are a part of a CAS program will have 3 surveys to complete: �

• Student SEL Competencies�
• 1 Student Supports & Environment Survey for each location�

Student Name

Student Survey Taking Experience

Complete each survey and hit “Submit”.

Once a respondent completes the first survey, they will be taken back to the home screen to choose the second.

Survey Experience

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Students can select their preferred language from a drop-down menu

Online

Any internet-connected device

Available Languages: Arabic, Chinese (Simplified), English, Portuguese (Brazilian), Russian, Spanish

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NEW FEATURE: Read Aloud Functionality for Survey Taking

• Reads question out loud

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• Survey taker enables it at the top of each survey by clicking a button that says “Turn on Read Aloud”

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• Once enabled, a speakerphone icon will appear for each survey question, answer choices and headers/subheaders.

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Proctor Resources

**Proctor Instructions and Script

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Step-by-Step Student Instruction Slides��Spanish version available here

**Survey Vocabulary Mini-Lesson��Spanish version available here

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Family Survey Communication Toolkit�

Particularly pages 12-17!

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Feel free to make a copy of the linked resources and customize to your school’s culture and context

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Staff Surveys: Teacher, Staff, and District

District and School Staff - SEL, Supports, & Climate

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Topics�

• Cultural Awareness & Action (Adult Focus)
• School Climate
• Well-Being
• Belonging

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Sample Surveys

• District Staff Sample Survey�35 questions�~12 minutes to complete�

Teachers - SEL, Supports, & Climate

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Topics�

• Cultural Awareness & Action (Adult Focus)
• School Climate
• Well-Being
• Belonging
• Professional Learning about SEL

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Sample Surveys

• Teacher Sample Survey�47 questions �~16 minutes to complete
• School Based Staff Sample Survey�38 questions �~13 minutes to complete�

Staff Survey Experience

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Option 1: Unique, confidential survey links delivered via provided email addresses

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Sender: support+charlestonsc@panoramaed.com

Subject: Request for Feedback: Staff Survey

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Hi!

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Your unique survey link: surveys.panoramaed.com/[url]/[##########]]

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Warmly,

The Panorama Team

Option 2:

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• Go to: surveys.panoramaed.com/charlestonsc�
• Enter Access Code → email address without the domain
• firstname_lastname�
• Note: all access codes are case-sensitive and must be in lower-case letters

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Survey Experience

• After respondents answer all their questions, they need to make sure to hit the sub button.

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• Respondents must complete individual surveys in a single sitting. Surveys do not auto-save.

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• Once the submit button is clicked, respondents will see a thank you screen to confirm their completion.�

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Thanks for taking our survey!

Meeting Objectives



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5 mins

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Resources and Next Steps

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How do I track response rates?

Below are brief descriptions of how to track student response rates. You can log in to access the response rates at secure.panoramaed.com/charlestonsc

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Use the Response Rates Dashboard to track how many students have completed the survey online.

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Download Completion Lists to see who has/hasn’t submitted a survey.

Resources

• Survey Coordinator Checklist- please go here for all questions first!
• QR Code for Student Surveys
• Directions on batch printing PS ID Numbers
• Monitoring Response Rates: Directions for downloading completion lists (students)
• Data Protocol for post survey

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All Technical Issues:

Email support@panoramaed.com and copy climatesurvey@charleston.k12.sc.us

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Check In Feature: Check out the recording to learn more!

70+ New Playbook Strategies

• Panorama has released 70+ new Playbook strategies in 2024! Strategies are focused on -
• Teacher Engagement
• Creating safe and supportive spaces, mindfulness, self-care, collective efficacy, building adult capacity to teach and model life skills, and lots more!
• College & Career Readiness
• Communication, collaboration, problem-solving, and metacognition competencies

See what’s new in Playbook!

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Frequently Asked Questions

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• How much time should we budget for student, staff and family surveys?�The survey will take students approximately 10 minutes to complete, but we recommend budgeting 20-30 minutes to account for students with varying reading levels, reading the proctor instructions, troubleshooting any technology, and any other student accommodations.�
• Are survey responses saved partway through the survey?�Responses are saved when the blue submit button is selected. Otherwise, respondents will have to start over if they exit out of the survey window before submitting.�
• What if someone submitted a survey or a browser crashed before surveys were completed?�If the “Thank you” screen did not appear, the respondent should retake the survey.�
• What if a student’s access code doesn’t work?�Record the student’s name and ID number and email, and send it to support@panoramaed.com�
• What devices can surveys be taken on?�Panorama surveys can be taken on any device with an internet browser, including laptops, Chromebooks, tablets, and smartphones.�
• What accommodations should we give students to take this survey?�We recommend giving students the same accommodations they would have in the classroom and/or for any standardized testing. At a minimum, teachers should provide the same accommodations for students with IEPs or English Language Learners that they are eligible for when taking state or district assessments.

Panorama Resources

• Explore the Panorama Academy, including this Survey Coordinator Toolkit
• Feel free to customize this slide deck to turnkey and share school/district details with staff.
• Share the Playbook lessons and activities with all teachers and staff
• Join a Community Workshops led by our Teaching & Learning Team, applicable ones include:
• Understanding Your Survey Reports
• Playbook Power Hour
• Office Hours