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PPD APACC

REACCREDITATION 2023

#Platinum4PPD

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CRITERION 6

OTHER RESOURCES

2

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3

6.1

6.3

6.5

6.5

6.4

6.2

Financial Resources

Library

Information & Communication

Technology

Physical

Facilities

Tools &

Equipment

Repair & Maintenance Management

  • The institution provides an environment which is conducive to effective teaching and learning that supports the educational programs offered by the institution.
  • The adequacy of financial resources, physical facilities, library, tools and equipment, information and communications technology as well as facilities repair and management are paramount

CRITERION 6: OTHER RESOURCES

INDICATOR

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Mohamad Zamri Bin Muhamad

WGL

Shah Rizal Bin Zainal

Assistant WGL

Noor Azua Mohd Bahatera

Secretary

Nursuria binti Zainon

6.4 Tools and Equipment

CRITERION 6: OTHER RESOURCES

Norlaila Binti Nordin

6.1 Financial Resources

Nur Marlia Binti Jaafar

6.2 Physical Facilities

Marwanul Hakim Bin Mohd Noh

6.3 Library

Komathi A/P Krisnan

6.5 Information and Communication Technology

Khor Seow Loon

6.6 Repair and Maintenance Management

TEAM MEMBERS

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BEST PRACTICES AND ACHIEVEMENTS

INDICATOR 6.6: SAFETY

ISO 45001:2018

INDICATOR 6.3: LIBRARY

Library Portal

CRITERION 6: OTHER RESOURCES

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INDICATOR 6.1 FINANCIAL RESOURCES

6

6.1.1   Operational Budget (Working Capital/Recurrent Cost/Operational  ​Budget)

​

6.1.2   Developmental Budget (infrastructure, tools and equipment, HRD)​

​

6.1.3   Annual Budget Increment (average of last 3 years)   ​

          (Annex 24: Source of Additional Budget)​

​

6.1.4   External Financial Audit​

​

6.1.5   Contribution of Income generating fund to the annual budget for ​

           institutional development​

​

6.1.6   Budget Preparation and Planning​

CRITERION 6: OTHER RESOURCES

Indicator 6.1: Financial Resources

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Preparation Process of Budget Operating (ABM)

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

FLOW CHART

WORKING PROCESS: PREPARATION PROCESS OF BUDGET OPERATING (ABM)

7

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Preparation Process of Allocation (ABM)

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

FLOW CHART

WORKING PROCESS: PREPARATION PROCESS OF BUDGET OPERATING (ABM)

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6.1.1 Operational budget  (Working Capital/Recurrent Cost/Operational Budget)

             Percentage of Allocated Budget vs Planned Budget

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

YEAR

PLANNED

(RM)

ALLOCATED

(RM)

PERCENTAGE

2018

20,393,704.38

20,393,704.38

100%

2019

45,024,717.45

45,024,717.45

100%

2020

32,456,491.12

32,456,491.12

100%

2021

47,879,265.80

47,879,265.80

100%

2022

38,220,052.62

38,220,052.62

100%

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6.1.2 Developmental budget (infrastructure, tools and equipment, HRD)

Percentage of Allocated Budget vs Planned Budget

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

YEAR

PLANNED

(RM)

ALLOCATED

(RM)

PERCENTAGE

2018

310,579.42

310,579.42

100%

2019

546,357.25

546,357.25

100%

2020

2,404,033.53

2,404,033.53

100%

2021

1,503,918.00

1,503,918.00

100%

2022

1,420,134.00

1,420,134.00

100%

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6.1.3 Annual Budget Increment [average of last 3 years]

Percentage of Additional Budget

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

YEAR

ANNUAL BUDGET

(RM)

ADDITIONAL BUDGET (RM)

ADDITIONAL BUDGET

PERCENTAGE

2018

39,578,535.13

32,296,096.74

81.60%

2019

45,571,074.70

45,695,018.70

100%

2020

34,860,524.65

32,820,448.43

94.15%

2021

49,383,183.8

48,233,652.43

97.67%

2022

39,640,186.62

48,461,057.63

100%

Average percentage of last 3 years = (81.6% + 100% + 94.15% + 97.67% + 100%) / 5 = 94.68%

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Annex 24: Sources of Additional Budget:

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

SOURCE

2018

(RM)

2019

(RM)

2020

(RM)

2021

(RM)

2022

(RM)

Income-Generating Projects

274,960.00

46,740.00

11,500.00

0

0

Tuition Fee

301,313.00

400,829.50

223,323.70

337,119.93

72,681.00

Enhanced Government Allocation

31,643,138.24

45,024,734.20

32,456,491.12

47,879,532.50

48,388,376.63

Others, please specify

76,685.50

222,715.00

129,134.00

17,000.00

0.00

TOTAL

32,296,096.74

45,695,018.70

32,820,448.82

48,233,652.43

48,461,057.63

12

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6.1.4  :  External Financial Audit - Frequency of External Audit

​

Frequency of External Audit: More than once a year

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

AUDIT AGENCIES

2018

2019

2020

2021

2022

Accountant General of Malaysia

√

√

​

​

​

Ministry of Higher Education

√

√

√

​

​

Auditor General of Malaysia

​

​

​

​

​

TOTAL Frequency

2

2

1

0

0

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6.1.5 Contribution of IGF to the annual budget for institutional development

Contribution of Income Generating Fund (IGF)

:

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

SOURCE

2018

(RM)

2019

(RM)

2020

(RM)

2021

(RM)

2022

(RM)

Income Generating Fund (IGF)

274,960.00

46,740.00

11,500.00

0

0

Allocated Budget

39,640,186.62

45,571,074.70

34,860,524.65

49,383,183.80

39,640,186.62

Percentage

1%

0%

0%

0%

0%

Average percentage of last 5 years = 0.2%

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6.1.6 Budget Preparation and Planning

Management Team involved in Financial Planning::

Indicator 6.1: Financial Resources

CRITERION 6: OTHER RESOURCES

COMMITTEE

NUMBER OF MEMBERS

Management Team

27

Percentage and Account Committee

27

Percentage

100%

Quarter Yearly Meeting with All Management Team (Refer Minutes of Meetings of Budget Planning (ABM)

15

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INDICATOR 6.2 PHYSICAL FACILITIES

16

6.2.1   Area and Accessibility of Institution (Polytechnic, College, School, Centre)​

​

6.2.2   Classrooms​

​

6.2.3   Furniture​

           (Annex 25 : Furniture )​

​

6.2.4   Labs, Workshops, and other facilities including maintenance management​

          (Annex 26 : Office and Academic Buildings/Rooms)​

          (Annex 27 : Workshops and Laboratories)​

(Annex 28 : Hostels/Dormitories/Kitchen and Dining and other Service

Facilities)​

CRITERION 6: OTHER RESOURCES

Indicator 6.2: Physical Facilities

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6.2.1 Area and Accessibility of Institution

(Polytechnic, College, School, Center)

Indicator 6.2: Physical Facilities

  • PPD is in Tourism area.
  • 101 KM from Kuala Lumpur.
  • 70 KM from Kuala Lumpur.
  • Free from major natural disasters.
  • 96.96 acres
  • Accessibility by trunk road and Highway (PLUS and SPD Highway)
  • Via flight from Kuala Lumpur International Airport(KLIA) (50 minutes from Politeknik Port Dickson)

CRITERION 6: OTHER RESOURCES

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6.2.1 Area and Accessibility of Institution

(Polytechnic, College, School, Center)

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Guidelines and Regulations of Building Planning, (Bil 2 ,2009) by Economic Planning Unit.

National Standards Area:

100 acres

Politeknik Port Dickson

Area:

96.96acres

✓

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6.2.1 Area and Accessibility of Institution

(Polytechnic, College, School, Center)

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Public Transportation

​

  • Bus
  • Taxi
  • Grab (e-hailing)
  • MyCAR

19

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6.2.1 Area and Accessibility of Institution

(Polytechnic, College, School, Center)

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Building Permit

Land Title Grant

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6.2.2 Classrooms

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Comply with National Standard (Garis Panduan

dan Peraturan Bagi Perancangan Bangunan: Edisi 2015)

National

Standard

POLITEKNIK PORT DICKSON

National Standard:

0.95m2 / student

Guidelines and Regulations for Building Planning, 2015 Edition

Institution’s 

Evaluation

Blok A & B: 64m²

64m²/ 40 = 1.6m²/student

​

Blok D: 101.15m²

101.15 m²/ 40 = 2.53m²/student

​

Blok E: 98m²

98m²/ 40 = 2.45m²/student

✓

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6.2.2 Classrooms

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Example of classrooms Comply with National Standard (Garis Panduan dan Peraturan Bagi Perancangan Bangunan: Edisi 2015)

JABATAN KEJURUTERAAN ELEKTRIK

No

Classroom

Provided Space

Student Capacity

Required Space (m2)

Based on National Standards

-Refer to Guideline

Remark

1

BILIK KULIAH A13

64m²

40

0.95m²/Student

38m²

Comply

2

BILIK KULIAH A21

64m²

40

0.95m²/Student

38m²

Comply

3

BILIK KULIAH A22

64m²

40

0.95m²/Student

38m²

Comply

4

BILIK KULIAH D11

101.15m²

40

0.95m²/Student

38m²

Comply

5

BILIK KULIAH D12

101.15m²

40

0.95m²/Student

38m²

Comply

6

BILIK KULIAH D13

101.15m²

40

0.95m²/Student

38m²

Comply

7

BILIK KULIAH D14

101.15m²

40

0.95m²/Student

38m²

Comply

8

BILIK KULIAH E13

98m²

40

0.95m²/Student

38m²

Comply

9

BILIK KULIAH E14

98m²

40

0.95m²/Student

38m²

Comply

10

BILIK KULIAH E15

98m²

40

0.95m²/Student

38m²

Comply

11

BILIK KULIAH E16

98m²

40

0.95m²/Student

38m²

Comply

12

BILIK KULIAH E17

98m²

40

0.95m²/Student

38m²

Comply

13

BILIK KULIAH E18

98m²

40

0.95m²/Student

38m²

Comply

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6.2.2 Laboratories

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

GARIS PANDUAN DAN PERATURAN BAGI PERANCANGAN BANGUNAN

Pg 29

(Example of Laboratories/Workshops compliance to National Standards)

​

JABATAN KEJURUTERAAN AWAM

No

Classroom

Provided Space

Student Capacity

Required Space (m2)

Based on National Standards

-Refer to Guideline

Remark

1

MAKMAL SAINS BAHAN

197.37 m²

20

7.9m²/Student

158m²

Comply

2

BENGKEL BATA

132 m²

40

0.95m²/Student

38m²

Comply

3

BENGKEL PAIP

118.42 m²

40

0.95m²/Student

38m²

Comply

4

MAKMAL UKUR TANAH DAN FOTOGRAMETRI

64.92 m²

40

0.95m²/Student

38m²

Comply

5

BENGKEL KAYU

298.87 m²

20

7.9m²/Student

158m²

Comply

6

MAKMAL HIDRAULIK

119.53 m²

40

0.95m²/Student

38m²

Comply

7

MAKMAL SUMBER AIR

64.09 m²

40

0.95m²/Student

38m²

Comply

8

MAKMAL KONKRIT

87.61 m²

40

0.95m²/Student

38m²

Comply

9

MAKMAL STRUKTUR

87.54 m²

40

0.95m²/Student

38m²

Comply

10

MAKMAL JALAN RAYA

87.64 m²

40

0.95m²/Student

38m²

Comply

11

MAKMAL TANAH / GEOTEKNIK

117.36 m²

40

0.95m²/Student

38m²

Comply

12

MAKMAL UKUR

96.7 m²

40

0.95m²/Student

38m²

Comply

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6.2.3 Furniture

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

National

Standard

POLITEKNIK PORT DICKSON

Malaysian Education Blueprint 2013 - 2025

Institution’s Status 

Institution’s 

Evaluation 

1 table and chair per student,

1 whiteboard or blackboard per classroom

Per class:

40 student tables 40 student chairs 1 lecturer table

1 lecturer chair 

 100% adequate furniture for students and lecturers

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6.2.3 Furniture

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

No.

Inventory (4 years)

Furniture

2018

2019

2020

2021

1

Student Table

2232

2232

2232

2307

2

Student’s Chair

4253

4253

4528

4528

3

Lecturer’s Table

83

84

84

93

4

Lecturer’s Chair

216

261

301

301

5

White Board

117

117

123

123

6

Soft Board

35

37

37

44

Classroom Furniture

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6.2.4 Labs, Workshops, and other facilities including maintenance management

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Repair and Maintenance System

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6.2.4 Labs, Workshops, and other facilities including maintenance management

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Occupational Safety

& Health and Sanitation System

Act 514 (OSHA 1994)

POLITEKNIK PORT DICKSON SAFETY POLICY - DASAR KESELAMATAN

UBBL 1984

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6.2.4 Labs, Workshops, and other facilities including maintenance management

Indicator 6.2: Physical Facilities

CRITERION 6: OTHER RESOURCES

Emergency Building Escape Plan

Fire Alarm Control Panel

Alarm Bell

Emergency Light

Fire Extinguisher

Heat Detector

Hose Reel

FIRE FIGHTING SYSTEM

Emergency Exit

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INDICATOR 6.3 LIBRARY

29

6.3.1   Library Resources including Learning Resource Centre (print and non-

print, journals, magazines, newspapers, instructional materials)​

           (Annex 29 : Library Collection based on TVET Program Offerings/Courses)

​

6.3.2   Resource sharing with other libraries​

           (Annex 30 : Networking with Other Libraries)​

​

6.3.3   Library Space and Facilities

​

6.3.4   Library Management System​

​

6.3.5   Budget for the Operation of Library​

​

6.3.6   Library Staff Quantity and Educational Qualifications​

           (Annex 31 : Library Staff Profile)​

CRITERION 6: OTHER RESOURCES

Indicator 6.1: Financial Resources

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Indicator 6.3.1 : Library Resources Including Learning Resource Centers

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

Koleksi asas universiti hendaklah mencapai jumlah 10,000 judul (termasuk elektronik) dengan jumlah pelajar 1,500 orang.

(Standard Perpustakaan Universiti Malaysia, m/s 5 (5.2)

Bagi setiap judul teks utama, perpustakaan perlu menyedia sekurang-kurangnya tiga (3) buah naskhah bagi setiap 100 orang pelajar.

(Standard Perpustakaan Universiti, m/s 5 (4.1.1 b.)

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Indicator 6.3.1 : Library Resources Including Learning Resource Centers

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

31

PROGRAMMES

QUANTITY

PERCENTAGE

JKA

3540

17.6%

JKE

2547

12.6%

JKM

960

4.7%

JP

7776

38.6%

JPA

5286

26.2%

TOTAL

20109

100%

QUANTITY OF BOOKS BASED ON PROGRAMMES

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Indicator 6.3.2 : Resource Sharing with other libraries

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

Institutions that have MOU/ networking /cooperative activities and resource sharing with Politeknik Port Dickson library

Letter of Intent Collaboration with other Polytechnic

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Indicator 6.3.2 : Resource Sharing with other libraries

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

Resource sharing and activities with INTI University Colleges

Resource sharing and activities with SK Permatang Pasir Linggi

Resource sharing and digital literacy with Pendita Za’ba Library Kuala Pilah Matriculation

Resource sharing and benchmark with Palace of Justice Malaysia

Benchmark to Citation and Infometric Center of Malaysia

Collaboration and activity Library Club with other Polytechnic

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Indicator 6.3.3 : Library Space And Facilities

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

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Indicator 6.3.3 : Library Space And Facilities

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

PERPUN Standard Page 8

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Indicator 6.3.3 : Library Space And Facilities

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

Indicator 6.3.3 : Library Space And Facilities

Reading Area

Open area 1.90 square meter square per person

b. Cubicle 1.90 square meter square per person

Reading area = 1,152 m2

YEAR

RESULTS

2018

38.98% extra space available

2019

37.33% extra space available

2020

30.73% extra space available

2021

29.08% extra space available

2022

28.26% extra space available

PERPUN Standard Page 7

iii. Reading Area

Open area 1.9 square meter per person

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Indicator 6.3.3 : Library Space And Facilities

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

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Indicator 6.3.4 : Library Management System

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

COLLECTION MANAGEMENT

Process

Tools

Cataloging

Anglo-American Cataloging Rules (AACR2)

Classification

Library Of Congress Classification Scheme (LCC)

Subject Heading

Library Of Congress Subject Heading (LCSH)

Library Of Congress Classification Scheme (LCC )

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Indicator 6.3.4 : Library Management System

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

LIBRARY PORTAL

WEB OPAC

U-PUSTAKA

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Indicator 6.3.4 : Library Management System

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

LIBRARY ACTIVITIES

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40

Indicator 6.3.5 : Budget For The Operation Of Library

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

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41

Indicator 6.3.6 : Library Staff Quantity and Educational Qualifications

Indicator 6.3: Library

CRITERION 6: OTHER RESOURCES

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INDICATOR 6.4 TOOLS AND EQUIPMENT

42

6.4.1   Tools, Equipment, and Accessories (by program)​    

  (Annex 32 : Tools and Equipment)​​

​

 6.4.2   Maintenance of tools and equipment​​

CRITERION 6: OTHER RESOURCES

Indicator 6.4: Tools and Equipment

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6.4.1   Tools, Equipment, and Accessories (by program)​    

  (Annex 32 : Tools and Equipment)​​

Indicator 6.4: Tools and Equipment

CRITERION 6: OTHER RESOURCES

Pneumatic System

KUKA System

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6.4.2   Maintenance of tools and equipment​​   

Indicator 6.4: Tools and Equipment

CRITERION 6: OTHER RESOURCES

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6.4.2   Maintenance of tools and equipment​​   

Indicator 6.4: Tools and Equipment

CRITERION 6: OTHER RESOURCES

System of Maintenance

Plan of maintaining tools and equipment maintenance report

Example of KewPA 15 form

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INDICATOR 6.5 INFORMATION AND COMMUNICATION TECHNOLOGY

46

6.5.1  Computers and Required Software​

(Annex 33 : General Computing Facilities of the Institution)​

​

6.5.2  Multimedia Centre or Other Information Technology Facilities​

​

6.5.3  Maintenance of information technology equipment​

​

6.5.4  ICT Teaching and Non-Teaching Staff (number, qualification

and experience)​

      (Annex 34: Teaching and Non-Teaching Staff Trained in ICT)

CRITERION 6: OTHER RESOURCES

Indicator 6.5: Information and Communication Technology

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6.5.1 Computers and Required Software

Indicator 6.5: Information and Communication Technology

CRITERION 6: OTHER RESOURCES

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6.5.1 Computers and Required Software

Indicator 6.5: Information and Communication Technology

CRITERION 6: OTHER RESOURCES

Norma Peralatan Pengajian Politeknik

Computer Labs

40

Makmal AM 1

41

ACAD 1

41

ACAD 2

41

MEKA ACAD

41

MIKRO-P

41

ECOMM

41

ECAD

41

48

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6.5.2 Other Information Technology Units

(Computer Lab, Language Lab, Student Resource Centre)

Indicator 6.5: Information and Communication Technology

CRITERION 6: OTHER RESOURCES

49

Technology Enable Collaborative Classroom (TECC)

e-Learning Lab

Language Lab

Unit for Instructional Development & Multimedia (UIDM)

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6.5.3 Maintenance of Information Technology Equipment

Indicator 6.5: Information and Communication Technology

CRITERION 6: OTHER RESOURCES

  1. Prevention Maintenance (PM)

2) Corrective Maintenance (CM)

Maintenance works performed on computer labs are implemented on a schedule basis to ensure smooth operation.

Maintenance works performed to repair or replace components after computer equipment damage or cannot operate

Once a Year

(Done by Company)

Once a Week

(Done by UICT staffs)

By user reports complaints

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6.5.4 ICT Teaching and Non-Teaching Staff

Proof of Trainings Provided

Indicator 6.5: Information and Communication Technology

CRITERION 6: OTHER RESOURCES

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INDICATOR 6.6 REPAIR AND MAINTENANCE MANAGEMENT

52

6.6.1   Maintenance of Workshops/Laboratories​

​

6.6.2   Safety measures and signage​

CRITERION 6: OTHER RESOURCES

Indicator 6.6: Repair and Maintenance Management

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The area adequacy of Workshops/Laboratory

​

All workshops / laboratories area in Politeknik Port Dickson are complied with Higher Learning Institution norm of floor area stated in Guidelines and Regulations of Building Planning (2015) by Economic Planning Unit.

53

6.6.1 Maintenance of Laboratories/ Workshops

Indicator 6.6: Repair and Maintenance Management

CRITERION 6: OTHER RESOURCES

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54

6.6.1 Maintenance of Laboratories/ Workshops

Indicator 6.6: Repair and Maintenance Management

CRITERION 6: OTHER RESOURCES

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6.6.1 Maintenance of Laboratories/ Workshops

Indicator 6.6: Repair and Maintenance Management

CRITERION 6: OTHER RESOURCES

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6.6.2 Safety measure and signage

Indicator 6.6: Repair and Maintenance Management

CRITERION 6: OTHER RESOURCES

56

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6.6.2 Safety measure and signage

Indicator 6.6: Repair and Maintenance Management

CRITERION 6: OTHER RESOURCES

2nd SURVEILLANCE AUDIT OSHMS ISO45001:2018

13-14 Oktober 2022

​

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Example of Emergency Evacuation Plan

(Electrical Engineering Department)

58

6.6.2 Safety measure and signage

Indicator 6.6: Repair and Maintenance Management

CRITERION 6: OTHER RESOURCES

ASSEMBLY

POINT 4

BLOK A

BLOK B

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(Notification of Accident, Dangerous Occurrence, Occupational Poisoning and Occupational Disease) Regulations 2004

JKKP 8 (DOSH)

6.6.2 Safety measure and signage

Indicator 6.6: Repair and Maintenance Management

CRITERION 6: OTHER RESOURCES

Year

Total number of accident

Place of accident

2018

0

nil

2019

0

nil

2020

0

nil

2021

0

nil

2022

-

-

59

Example of

NADOPOD Report

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Thank You

From CRITERION 6 Team Members

Politeknik Port Dickson, Malaysia

60

23-26 MAC 2023