Office of the Registrar
ACADEMIC COURSE MANAGEMENT TOOL
Training Tutorial
TABLE OF CONTENTS
(click on link to go directly to required slide)
ACADEMIC COURSE
MANAGEMENT TOOL
Access Troubleshooting
Authorized users will use their NetID and Password to access the ACM Tool
Determining Role Assigned
Click on your name to view your assigned role(s).
If you have no roles, you will only be able to view forms on your dashboard which you have created.
If you have a role, i.e. Department of Theology, you will be able to view all forms with subject codes which fall within your role. They will appear in your open, pending processing or closed tabs.
Available forms:
Click on FORMS to see what forms are available: NEW COURSE and NEW UNIVERSITY REQUIREMENT
WHICH FORM DO I USE?
Are you creating a new course which has never existed in the University’s Course Catalog?
Use the New Course Form
Are you creating a new course which has never existed in the University’s Course Catalog and also would like to have this course reviewed by the University Core subcommittee for one or more University Requirements?
Use the New Course Form
Are you creating a new course based upon a course which already exists in the University’s Course catalog for the purpose of creating crosslisted sections of the course in CourseLeaf?
Use the New Course Form
Are you requesting that a course that already exists in the Course Catalog be reviewed by a University Core subcommittee?
Use the New University Requirement Form
Creating a NEW COURSE: Term Code
Default will be set to the next future term but other choices available in dropdown menu
Creating a NEW COURSE: Campus, Subject, Course Number, Title and Division
IMPORTANT: Always enter your subject and course number first. Division will automatically populate for undergraduate courses. Campus will determine the campus code of the students allowed to register for this course.
Creating a NEW COURSE: Depart., College, Credit Hrs, Grade Type, Long Title and Description
Dept and College fields will auto-populate based upon your subject and course number.
NOTE: If you want your course to have an exam room assigned, you will need to choose ZTST as an attribute for the course. All new sections will inherit this attribute and get an exam room.
Creating a NEW COURSE: Repeatable Courses
If choosing Yes for Repeatable, the standard option would be “No limit” for both.
Creating a NEW COURSE: Additional Course Fees or Expenses
If you choose Yes for Course Fees, the Office of the Registrar will follow up pursuant to the guidelines above.
Creating a NEW COURSE: Co-Requisites
The dropdown course listing is limited to courses which are already in existence. Please use Comment field below to have the Registrar add co-requisite requirements to courses which are still in the process of being created.
Creating a NEW COURSE: Choosing a University Core Requirement for Approval
Up to three separate University Requirements may be requested when creating a new course. Additional may be requested once course is created using the separate University Requirement form.
Creating a NEW COURSE: Choosing a University Core Requirement for Approval
Tab with separate descriptions and requirements are associated with each Univ Req.
Creating a NEW COURSE: Comment Field
Intended audience is the reviewing dean, subcommittee member, registrar, etc. Examples of helpful comments:
Creating a NEW COURSE: Approvals
Submitting the form by the Department or Instructor acts as the department’s approval of the request. Other required approvers will be listed as above. If a submitted New Course Form included requests for University Core requirement review, then separate New University Requirement Forms will automatically be generated for the relevant University Core subcommittees after the dean’s office approves the New Course Form.
New University Requirement (used for requesting Core review of a course already in the Course Catalog)
Use the New University Requirement form for adding a University Requirement to a course which is already in the course catalog. Use a separate form for each University Requirement you want to add to a course
University Core Process Summary
Step 1. New University Requirement Form submitted – Each University Core subcommittee gets a daily email if there are any ACM forms pending their review.
Step 2. New University Requirement Form reviewed – Each University Core subcommittee then chooses one of the following actions.
(a) post comment(s) which will trigger an email to the original submitter or previous commenter. (The subcommittees are asked to be as detailed as possible in their comments – especially if a submitter's response is needed.)
(b) leave the form “as is” in the “Open” tab if the subcommittee is waiting for additional materials or revisions
(c) click on Approve or Decline as appropriate.
Step 3. New University Requirement Form decision reviewed by forwarded – The chair of the Core Curriculum Committee sees the subcommittee decision, post comments if needed, and clicks on Approve or Decline. This triggers another email to the original submitter, and the New University Requirements Form moves to the "Pending Processing" tab.
Step 4. New University Requirement Form processed - The Registrar's Office implements the approval/decline decision in the University’s records and codes cross-lists as approved as appropriate. This triggers a final Change of Status ACM email to the original submitter.
Dashboard
Based upon your role, the dashboard displays courses from your assigned department or dean role. Use your dashboard to check on the status of the New Course or the New University Requirement forms you have submitted.
Timeline:
Office of the Registrar
Registrar CONTACT LIST:
New Courses Creation: Dana Volk, x8957; classreq@nd.edu
Access Rights/Approval Roles for ACM: Becca Rutkowski,x2155, rrutkow1@nd.edu
University Requirements and Attributes: Christina Wojtysiak, x6488, wojtysiak.2@nd.edu
Study Abroad Courses: Lance Nettrouer, x5598, lnettrou@nd.edu
Summer Session Courses: Kara Turner, x7282, kturner2@nd.edu