3 of 38

LONG-RANGE FACILITIES PLANNING COMMITTEE

COMMITTEE MEMBERS:

Nicole Poenitzsch, Superintendent

Dennis Jurek, Asst. Superintendent

Natalie Jones, Asst. Superintendent

Michael Coopersmith, COO

JD Higginbotham, Dir. Maintenance

Randi Anderson, BHS Admin

Jacob Diezi, BHS FFA/CTE Teacher

Grady Rowe, Athletic Director

Kenny Peters, Band Director

Brett Witte, BJHS/BHS Parent

Michael Svinky, OBI/BHS Parent

Jennifer Sampey, BISD Business Office

Laci Tesch, BJHS Teacher

Derek Anderson, BJHS/BHS Parent

Jason Sartain, BJHS/BHS Parent

Eddy Jezisek, OBI Admin

Shirley Biehunk, OBI Teacher

Blake Besselman, OBP/OBI Parent

Micah Griffin, OBI Parent

Tiffany Nipp, OBP Admin

Sarah Huffman, OBP Librarian

Tangela Embry, OBP Parent

Melissa Thomas, OBP Parent

Dee Ann Larsen, WE Admin

Kim Wade, WE Teacher

Jamie Halfmann, WE Parent

Phillip Shackelford, BHS Parent

Larry McReynolds, Community

Wayne Peschel, Community

Sharon Schroeder, Community

Wayne Browning, Community

Ben Boyer, Community

Debbie Boyer, Community

Shawna Powell, Community

Rick Lowe, Community

Jill Brand, OBI/BJHS Parent

Grant Lischka, BISD Board

Heather Novicke, BISD Board

Brad Boyer, Business

4 of 38

LRFPC MEETING l SEPTEMBER

5 of 38

LONG-RANGE FACILITIES PLANNING COMMITTEE

SEPTEMBER AGENDA

Welcome & Introductions

Review purpose of the BISD LRFPC

Review/Revise Norms & Commitments

Review Year-at-a-Glance

Bond 2023 Status Updates

Discuss Long-Range Planning Approach

Conclude

6 of 38

LONG-RANGE FACILITIES PLANNING COMMITTEE

SEPTEMBER ATTENDANCE

All members were present with the exception of:

Phillip Shackelford

Shirley Biehunko

Shawna Powell

Blake Besselman

Grant Lischka

Wayne Peschel

MIchael Svinky

Derek Anderson

Sharon Schroeder

Grady Rowe

TAngela Embry

Wayne Browning

Heather Novicke

Melissa Thomas

JD Higginbotham

7 of 38

WELCOME & INTRODUCTIONS

Please share your name and role/affiliation

Your previous experience with long-range facilities planning in Bellville

Your reason for engaging at this time

8 of 38

PURPOSE

The Long-Range Facilities Planning Committee (LRFPC) is a representative group of stakeholders including students, parents, staff, and community members charged with ensuring BISD provides safe and effective conditions for learning and performance across the district in a way that is responsible and respectful of our stakeholders’ investment in our schools. The LRFPC serves in an advisory capacity through recommendations made to BISD administrators and the BISD Board of Trustees.

9 of 38

COMMITMENTS

Ensure we equip our students for their futures while respecting the conservative nature of our community
Ensure decisions made now provide flexibility for response to future needs
Work to have a group of participants engaged in the LRFP process that reflects our community prior to finalizing recommendations from the committee
Work through solutions until there is at least ¾ support of active committee participants in agreement with the recommendations made to the Board of Trustees (“Active” participants will have attend 3 of 5 meetings for 2025-2026.)
Ensure we effectively communicate with our community about our needs to work toward collective understanding

10 of 38

NORMS

Attend and come prepared to scheduled meetings
Say what needs to be said in the room
Demonstrate respect to all participants and the process inside and outside of the room
Consider all perspectives and information with unity in mind

11 of 38

YEAR-AT-A-GLANCE

September 17

Overview of LRFPC

Review Year-at-a-Glance

Bond 2023 Status Updates

Discuss Long-Range Planning Approach

November 12

Preview transition timelines and grand-opening plans

Finalize plans to commemorate OBI

Review School Finance Structure: M&O vs. I&S and Current Bond Debts

Discuss qualitative committee input on perceived needs

January 8

11:00am Tour New BJHS Campus

January 14

Finalize Action Steps and Timelines to assess and address future facility needs

March 19

Update on 2023 Bond Projects

Discuss community communications for future work

May 14

Create Year-at-a-Glance for 2026-2027

12 of 38

2023 BOND UPDATES

PACKAGE A: $13,938,297

PHASE 1

Construction of New BJHS Campus:

Architectural, Civil, Mechanical, Foundational, PEMB (Structural)

Approved: June 13, 2024

Ground Breaking: June 18, 2024

Work Scheduled To Be Completed: December 19, 2025

13 of 38

2023 BOND UPDATES

PACKAGE A-II: $349,839

WEST END RENOVATIONS

Reconstruct interior & cafeteria walls

Nip & Tuck corridor wiring

Door Replacement

Paint

Approved: April 18, 2024

Work Began: May 30, 2024

Work Completed: August 5, 2024

14 of 38

2023 BOND UPDATES

PACKAGE B: $28,860,873

PHASE II

All remaining scope for construction of the new BJHS Campus:

Site work, electrical, security, technology, FFE, finishes, etc.

Approved: August 19, 2024

Work Began: June 13, 2024

Work Scheduled To Be Completed: December 19, 2025

15 of 38

2023 BOND UPDATES

PACKAGE C: $3,722,395

REMAINING SCOPES

Addition of Restrooms at West End

Interior Refresh at OBP

Addition of Restrooms at OBP

Demolition of existing OBI

Parking/Traffic Configuration at OBP

Refresh Existing BJHS for OBI

Tentative: Roof, HVAC, Parking Districtwide

Approved: February 27, 2025

Work Began: Varies by Project

Work Scheduled To Be Completed: July 2026

BOND COMPLETION TIMELINE
Summer 2024	West End Renovations
Summer 2025	Interior Refresh at OBP
Fall 2025	West End Restroom Additions
Winter 2025	Completion of New BJHS
Spring 2026	Open New BJHS Refresh Existing BJHS for OBI
Summer 2026	Transition OBI to Existing BJHS Demolish Existing OBI- Transition to Parking/Traffic Flow
Fall 2026	All Work Complete Open PK-2 OBP, 3rd-5th OBI

16 of 38

LONG-RANGE FACILITIES PLANNING

THINGS TO CONSIDER

ELECTIONS

Can call bond elections in May or November
Legislation has been presented (but not passed) to limit bond elections to November only (we anticipate this passing in the 90th Legislative Session in Spring 2027)
Must articulate tax impact based on certified property values which are issued in July; Property owners receive preliminary values at the end of April/Beginning of May but these cannot be reflected in tax impact communications.
November 2026: Texas Governor Election
November 2028: Presidential Election

INFORMATION PREVIOUSLY CONSIDERED:

Demographic Study
Facilities Assessment: Age & Condition and Capacity
LRFPC Campus Tours Conducted
How do we gather stakeholder/community input on perceived needs?

17 of 38

LONG-RANGE FACILITIES PLANNING

INFORMAL CONVERSATIONS REGARDING POTENTIAL NEEDS

West End drop off traffic flow + awning
Athletic bubbles with facilities inside for all programs in need of shaded practice space (possibly in place of freshman practice field)
Need restrooms near tennis courts
Auditorium is getting tight for everyone needing to get in for performances and audience seating
Stadium parking lot (condition and space)
Small field house
Parking at the high school near gyms/all areas at the high school
CTE or Ag extension on field in between high school and bluebonnet village (move construction and brahmadoras to new CTE expansion and open that space up for parking)
West End age and condition (exterior walls)
Shade for practice and play areas (This issue is not going anywhere)
Stadium needs (can’t get season tickets, can’t find a seat)
An aquatic center (something to think about)
AC’s at West End
Remaining interior refresh and vestibule security in OBP
Spicer improvements (flooring & windows)

18 of 38

LONG-RANGE FACILITIES PLANNING

DRAFT/BRAINSTORMING
2025-2026	Demographic Study
2026-2027	Facilities Study (Winter/Spring)
2027-2028	*November 2027: (Address Heat Concerns Possibly)
2028-2029
2029-2030	*November 2029: Proposal (Districtwide Needs)

19 of 38

LONG-RANGE FACILITIES PLANNING

NOVEMBER MEETING

Campus/Department “Wish Lists”
Current enrollment & capacities
Communications Planning
Financial Overview
Follow-Up on Demographic & Facilities Studies

20 of 38

DISCUSSION & CONCLUSION

-NEXT MEETING WILL BE NOVEMBER 12-

21 of 38

NOVEMBER 12 MEETING AGENDA

Bond Progress Update
Review Long Range Planning Timeline
Review Enrollment & Building Capacities
Financial Overview
Review Initial Insights Shared regarding Capital Needs
Ways to commemorate OBI
Communications & Engagement Planning

22 of 38

2023

Bond Progress

23 of 38

2023

Bond Progress

UP NEXT -

DEC. 15 New BJHS Complete

DEC. 17 Board & Admin Walk New BJHS

DEC. 18 Emergency Services Walk New BJHS

DEC. 19 BJHS Staff Walk New BJHS

DEC. 19-30 Restrooms additions complete at West End

DEC. 29-30 Moving Company at New BJHS

JAN. 5 BJHS Staff Move into New BJHS

JAN. 8 BISD Staff Tours at New BJHS

JAN. 8 LRFPC Tours at New BJHS (11:00am)

JAN. 9 BJHS Parent & Student Tours at New BJHS

JAN. 9 4:00 Ribbon Cutting at New BJHS

4:00-6:00 Community Open House at New BJHS

JAN.-MAY Renovations at future OBI Campus

MAY-JUNE Relocate 3rd-5th to current BJHS Campus

AUG Student/Parent Open House at new OBI Location

24 of 38

LONG-RANGE FACILITIES PLANNING TIMELINE

WINTER 2025	Demographic Study by Zonda Inspect Stadium Bleachers
SPRING 2026	Presentation of Demographic Data Review internal insights on capital needs Review projects from bond interests earnings
SUMMER 2026	Transition OBI to current BJHS Site Complete all 2023 Bond Projects
FALL 2026	Complete facilities needs assessment with TASB
SPRING 2027	Determine if there are any priorities that need to be addressed immediately.
FALL 2027	Present proposal to address immediate needs only
2028-2029	Determine proposal to address long-range needs
FALL 2029	Present proposal to address long-range needs

25 of 38

ENROLLMENT & BUILDING CAPACITIES

	2026-2027 ENROLLMENT PROJECTION	2026-2027 BUILDING FUNCTIONAL CAPACITY 2021 TASB & HUCKABEE ASSESSMENTS
BHS	772	787
BJHS	539	700
OBI	412	520
OBP	435	676
WE	133	196

26 of 38

FINANCIAL OVERVIEW

HOW ARE SCHOOL DISTRICTS FUNDED?

27 of 38

FINANCIAL OVERVIEW

28 of 38

FINANCIAL OVERVIEW

29 of 38

FINANCIAL OVERVIEW

30 of 38

FINANCIAL OVERVIEW

31 of 38

FINANCIAL OVERVIEW

32 of 38

FINANCIAL OVERVIEW

33 of 38

FINANCIAL OVERVIEW

34 of 38

INITIAL INSIGHTS ON CAPITAL NEEDS

CAMPUS/DEPT.	NEEDS
BHS Auditorium	New Handicap Seating; larger capacity for auditorium, better wifi in the auditorium
BHS Construction	Exterior awning/covered area to build larger projects
BHS	Science Classrooms, Elective Classrooms, CTE/AG Classrooms Staff parking spaces - Repave or completely redo to get them out of the water and mud when it rains. Repave the student parking lot. Sidewalk added from the bus ramp to the staff parking area Replace/update all clocks in the hallways. Add windows to or replace doors in the older part of the building - 18 Classrooms - Doors currently are solid wood with no windows. New cafeteria tables - Tables with built in seats or benches. Remodel the restrooms in the cafeteria. Remove trough style urinals in the boys restroom. Fix handicap and other seating in the theatre Update whiteboards and/or chalkboards in classrooms Update/replace security cameras Better wifi campus wide
BHS Ag	9th-12th, upgrade tables and chairs in all (3) ag classrooms 32 tables, 65 chair's Add parking lot (Back of Ag Dept), upgrade gutters on ag/auto building, animal scince lab add shade cloth, bigfan installed, (8) 4'x8' portable pen system's small animals, upgrade animal (red barn) for learning. (4) 4'x8', fence pasture in front of ag building

35 of 38

INITIAL INSIGHTS ON CAPITAL NEEDS

CAMPUS/DEPT.	NEEDS
SPICER	New Exterior Windows & Remove Carpeting in Classrooms
OBP	Shade on Playground, Reconfigure front vestibule & front office, sound system in cafeteira & gym, Audio enhancement devices in all classrooms, lab spaces for science, replace/repaint hollow aluminum exterior window and door frames, repaint/resurface turquoise in interior of classrooms/office, larger space for music with sound boards (not on the stage), remove carpet in PK/K classrooms, barrier to keep landscaping rocks in front entry area, gates with one-way exit on playground
WE	Replace aging HVAC systems, Replace windows/walls on exterior of old wing
TRANSPORTATION	Upgrade the interior of transportation facility offices. wires & holes throughout the offices. Had to choose BJHS, no transportation option under campus, paving bus parking lot, adding cover for some portion over vehicles,
ATHLETICS	Indoor/Pavilion/Multi-Purpose Facility, Press Box, Locker Rooms/Restroom at Football Stadium & Tennis, Backstop Netting at Baseball, Painting at baseball (dugouts, concession, etc), Tennis Court bleachers, Locker Room flooring updated/repainted (girls and boys HS), Extension of HS Weight Room, Tennis Bleachers, bleachers in the end zones at the stadium, upgraded concession stand area, internet at the concession stand and stadium

36 of 38

INITIAL INSIGHTS ON CAPITAL NEEDS

CAMPUS/DEPT.	NEEDS
DISTRICT WIDE	Lighting around all campuses and parking lots districtwide

37 of 38

WAYS TO COMMEMORATE OBI

Saving some bricks
Preserving the courtyard area
Screen print murals of the existing school in new location
Chronological photos of existing school
history/timeline captured in the new location
Sell the bricks
Photo wall with canvases/framed photos
Museum type things like time lines, artifacts,
Auction of things from the school
Tours before it’s gone
Monument in the courtyard area with the brick or other things architectural/creative monument
Upcycled art - get smaller pieces and make stuff from it (students/contruction make things from it from the new OBI)

38 of 38

COMMUNICATIONS & ENGAGEMENT PLAN

NOTES FROM FOCUSED DISCUSSION AT NOVEMBER LRFPC MEETING:

Consistent communication through critical mass (like holiday programs, sporting events, etc.) - stand up as a representative and concisely give updated information, etc. (intentional talking points)
Marquis, etc.
Separate opportunities (town halls) to provide forum for hearing at-large community opinions
Post/publicize in the aftermath of meetings for people to be aware
Ensure information is rolled out specific to mandates when its in response to mandates (like heat protocols, etc.)
Add Google Form for community to be able to submit comments for LRFPC to review
Diversify to instagram, ParentSquare, Newspaper
Focus on building trust to share the diverse group engaged, process for engagement, Know who and why