TOWNSHIP CLERKS:
WORKERS’ COMPENSATION REPORTING PROCESS
Overview of Workers’ Compensation Payroll Reporting
Lisa Utley
The purpose of workers’ compensation reporting is to document gross payrolls for W2 employees.
Ensuring that all eligible wages are reported.
Reporting should reflect the total earnings of W2 employees within the calendar year.
Note: Contractors are excluded from this process.
Gross Pay: This includes all regular wages and salaries paid to W2 employees.
Ensure the data does not include contractor payments.
Employees who perform multiple roles should have their
earnings allocated appropriately across different job class codes.
Important Points to Remember
Job Classification Codes
To properly categorize the type of work performed, reference the specific job classification codes provided by MATIT.
Clerk/Treasurer/Election Judges
Road Maintenance/Roadside Control
Excavating
Supervisors/Planning and Zoning/
Board Members/Moderators
Report all earnings from board meetings and related activities
Code 8810
Code 5506
Code 9410
Code 9410
Here are some examples relevant to most townships:
Note: Refer to the complete list for additional roles such as park maintenance,
law enforcement, recycling, and fire services.
Number of firefighters/first responders on call during 2024
Number of calls they
responded to
Total population of the
fire service district
For Firefighters &
First Responders
Additional questions need to be answered for job code 7708:
1
2
3
On January 1, 2025, township clerks will receive an email from MATIT with a link for their township to complete the payroll audit.
Gather payroll data for all W2 employees, ensuring it is categorized by the appropriate job code.
Complete the payroll form provided by MATIT, including the job classification, description of work, and total earnings for 2024.
EMAIL LINK
GATHER DATA
COMPLETE FORM
Note: Origami Risk is our system of record.
Reporting Process
Once submitted, a copy will be emailed to you.
Double-Checking
Verify
Organize
Double-check payroll figures to confirm totals match the recorded payroll data.
Verify job codes are correctly assigned
to each employee’s duties.
Maintain organized records to support reported figures, should MATIT require verification.
Best Practices for Compliance
These tips will help to ensure all required data is accurately collected and provided in the report.
Jan 1
2025
Feb 15
2025
Jan 31
2025
Email Link
Audit Deadline
Paper Submissions
Send Submissions to:
On January 1, 2025, township clerks and treasurers will receive an email with a link to complete the annual Workers’ Compensation audit form electronically.
Completion of the audit is due by February 15, 2025.
A $100 handling fee will be applied for paper submissions. IF you choose to submit on paper, please ensure that your submissions are postmarked by January 31, 2025.
MATIT
PO Box 415
St. Michael, MN 55376
Submission Guidelines
Reminders
Accurate and Timely Reporting
Accurate and timely reporting of workers’ compensation payroll is essential for compliance
and smooth township operations.
Dates are crucial as this establishes a period for completion to meet our obligations.
This includes additional administrative efforts required to process late submissions and ensure our process is complete for reporting purposes to the State.
Dates
Updates & Assistance
Updates
Assistance
If you have not done so already, please update the contact information for clerks and officers at : MATIT.org
Should you need further assistance, reach out to MATIT or consult with MAT trainers.
Phone
(800) 262-2864
matitinsurance@mntownships.org
www.MATIT.org
Website
How to Contact Us
Thank You
Best of luck in your role as a new township clerk!