Wikimedia 2017��Movement Strategy Track

FRIDAY

Movement complexity

(Re-)Connecting to the rich network

An invitation…

• One circle around the edge of the room…
• Who do you recognise?
• Which faces are new to you?
• Who is not here? >

An invitation to…

• Connecting
• Seeing the different layers of the movement… not all!
• Take awareness into the next three days
• Stretch…
• Support with language!! … and anything else that’s needed!

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• Wherever possible, for the next 45 minutes, try and meet new people!
• Some aspects will resonate more or less… everything is optional!

By the end of this session…

Renewing old connections

Making new connections

Seeing the movement

Getting to business…

• So why start with a session on movement complexity?...

Invitation to movement…

Filling the space in the room…

• Without talking – when I say – start moving around the room slowly… moving into any empty space…

Invitation to movement

• Start moving! >
• Stop and say hello to whomever you are next to now…

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Invitation to movement…

Now fill the space in the room..

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Think of the room as a forest…

… and all the people around you are trees

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• Without talking – when I say – start moving around the room slowly… moving into any empty space…
• Stop and say hello to whomever you are next to now

The geographic movement

• Arrange yourselves in a map of the world, according to geography…

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• North is at the front of the room where this screen is!>

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• Now migrate to another part of the map!>
• With one person near you
• What is one specific story from your Wikimedia experience that inspires you to be involved?

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The linguistic movement

• Start moving around the room again…
• Re-arrange yourselves according to the language you are most comfortable with…
• A-Z>

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• Now migrate to another part of the map!>
• With one person near you…
• If someone from this conference community visited you, what is one place you would take them to visit and why is that place important to you?

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The organisational movement

• Start moving around the room again…>
• Arrange yourselves in groups of 5
• Include in your group a diversity of roles from the movement

Movement complexity

• Mannequin challenge…

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• In your groups, 2 MINUTES to create a human statue (frozen scenario) that represents the movement for your group…
• Everything needs to be frozen – expressions, everything! >

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• There are only right ways of doing this!

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Movement complexity

• We will film the results!
• When I say ‘freeze’, hold the statue without moving until I say ‘unfreeze’

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Movement complexity in the world

• 50 volunteers to step forward and form a circle in the centre

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Movement complexity in the world

• This is a silent exercise
• Identify two people around the circle – don’t tell them!
• When I say ‘go’, form an equilateral triangle with the two people
• Those on the edge… observe!

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Looking forward…

• Take two post-its and a piece of A6 paper and a marker (behind you)>
• On the first post-it, write a hope for the next days
• On the second post-it, write a fear for the next days

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What is one hope you have for the conference

What is one fear you have for the conference

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Enjoy lunch!

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See you at 13h30

Grab A Seat

• Please sit in groups of 5 people

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• Sit with people you know the least or not at all… yet!

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• ANNOUNCEMENT
• Keep your bag with you
• Or leave it with reception
• This is a public hotel

Wikimedia 2017��Movement Strategy Track

Overview

Why Are We Here?

• This Strategy Track is part of Cycle 01

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• To generate Thematic Statements, E.g.
• We should focus on inclusion of more voices and knowledge sources in order to share the sum of all knowledge for all types of people, including through a new project for Oral Heritage.

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• To feed into the larger discussions, and Cycle 02 & 03

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• To eventually decide on our long-term Strategic Direction

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1.

2.

3.

4.

Exploring The Present Situation From Multiple Perspectives

Q. When we think about the next 15 years, what should we talk about?

From the above discussions, identify key points for the future.

Use key points to create Thematic Statements.

Thematic Statement

Thematic Statement

Thematic Statement

Design Emphasis

• Participation
• “If you want to go faster, go alone.
• If you want to go further, go together.” – proverb

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• Ownership
• People support what they create

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• Organised Messiness
• Get different views and ideas out
• Might feel messy for 1.5 days
• And then start coming together…

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Some Suggestions

• You are in charge of your own LEARNING RESOURCEFULNESS
• Please use your devices and laptops appropriately

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• Use or abuse your TIME like any adult would!

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• Care for YOURSELF and OTHERS – especially in conversations

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• All VIEWPOINTS are VALID

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• This is a SAFE ENVIRONMENT to explore and experiment

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• COMPLAINTS, tell the person who can do something about it

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• APPRECIATION, tell the person who’s done it!

Final Points

• Key Listeners
• Will be floating around and listening in!

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• Magic boxes
• For the next sessions – don’t touch them!

1.

Exploring The Present Situation From Multiple Perspectives

Wikimedia 2017��Movement Strategy Track

The Present Situation

Session Flow

• 30min: Presentation of the
• Strategy development process
• How this conference fits into the process
• Overview of trends to be aware of

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• 30min: Discussion followed by Question & Answer

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Strategy Presentation

• The Strategy Team

Group Discussions

• 15min: In Groups
• Give each person a chance to share
• Q. One thing that was important for you from the presentation and why?<

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• 15min: Whole Group
• Question and answer<<

10 minutes

Stretch Break

Welcome Back

• Please sit in the same group of 5 people
• If you want to…

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Your Analysis

• 10min: Whole Group
• You heard a global perspective on trends
• Q. What do you think?

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• Q. What trends are you seeing that are important for Wikimedia’s future?
• INTERNALLY – in Wikimedia?
• EXTERNALLY – in the World?

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• We will use the WAVE model to capture our analysis
• Wave analysis from the Institute of Affairs: Technology of Participation

EMERGING

ESTABLISHED

ENDING

Emerging-Established-Ending HANDOUT

• Emerging
• Beginning to build
• Gaining energy
• Showing signs of growth
• Exciting and showing potential
• Established
• Producing the best results
• Creativity and energy starting to reduce
• Stable but opportunity for growth limited
• Future trends could challenge position
• Ending
• No longer working well
• Unclear where to go next
• Losing energy, confusing
• Dying, being replaced

WAVE Analysis

• 40min: In Groups DISCUSS
• Q. What trends are you seeing that are important for Wikimedia’s future?

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• 20min: EXTERNALLY – in the World?
• Use yellow colour post-its to write it down – one idea per post-it
• Categorise it as Emerging OR Established OR Ending
• Stick them up whenever you would like to
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• 20min: INTERNALLY – in Wikimedia?
• Use green colour post-its to write it down – one idea per post-it
• Categorise it as Emerging OR Established OR Ending
• Stick them up whenever you would like to

Wikimedia 2017��Movement Strategy Track

SATURDAY

1.

2.

3.

4.

Exploring The Present Situation From Multiple Perspectives

Q. When we think about the next 15 years, what should we talk about?

From the above discussions, identify key points for the future.

Use key points to create Thematic Statements.

Thematic Statement

Thematic Statement

Thematic Statement

Wikimedia 2017��Movement Strategy Track

Distilling Key Points

Session Flow

• Individual reflection
• Group discussion x 2
• Clustering

Individual Reflection

• 10min: Individual Reflection
• Imagine it is 2030… and we are looking back at this conference

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• Q. What are the key points that emerged to guide our Strategic Direction?
• From the presentation, wave analysis, OST discussion notes

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Katherine

• By Strategic we mean:
• Directions and Goals – longer range
• What are we moving towards?
• E.g. Education, Open Platform, Inclusion & Diversity, Partnerships, Media Literacy, etc
• What do we need to focus on over the next years to move towards our vision?

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• By Tactical/Operational we mean:
• How do we do it?
• What product features?
• Immediate programmes/policies?

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• If you are thinking tactically – ask yourself FOR WHAT PURPOSE?
• What does it mean for our future?
• Where is it all going? What are we trying to achieve by 2030?

Education

Provide free educational content for all audiences

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✓

Write Like This!

- Extra points on back if needed

Process

• 05min: Individual Reflection
• Imagine it is 2030… and we are looking back at this conference

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• Q. What are the key points that emerged to guide our Strategic Direction?

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• 25min: In Groups
• Share your key points with each other
• Write down the ones that are important

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Process

• 05min: Whole Group
• One person in your group is the Host – decide who it is!
• The Host will stay where they are with your Key Points
• Everyone else find a new group to join – don’t stay together

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• 25min: In Groups
• Host briefly presents the Key Points
• Continue the discussion
• Q. What are the key points we need to keep in mind as we start creating our strategic direction for the next 10-15 years?
• Write down new Key Points

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Clustering

• 35min: Whole group
• Step 01: Everybody stick up their Key Points
• Step 02:
• Groups 26, 09, 18, 2, 11, 23 start clustering for 10 minutes
• Groups 03, 27, 06, 14, 13, 21 come back in 10 minutes
• Groups 01, 08, 17, 10, 12, 20 come back in 20 minutes

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• Cluster according to similarity
• Use A4 to ‘softly’ label clusters

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Wikimedia 2017��Movement Strategy Track

SUNDAY

What do we want to build or achieve together by 2030?

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VIDEO

Wikimedia 2017��Movement Strategy Track

Constructing Thematic Statements

Session Objective

• To create Thematic Statements in small groups
• Including a few rounds of feedback

Process

• The FUTURE of Wikimedia depends on you…

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• If you could choose one Category that will be critical to Wikimedia’s next 10-15 years…

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• Q. What would you choose?

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• Each flag represents a category – choose one!

Categories

• 1. Other Medias
• 2. Sustainability
• 3. Community Health
• 4. Education
• 5. Partnerships
• 6. Diversity & Inclusion
• 7. Knowledge Gaps & Biases

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• 8. Beyond Wikipedia
• 09. Availability Across Languages
• 10. Support Emerging Communities
• 11. Automation
• 12. Innovation
• 13. Adapt To Technological Context
• 14. Values
• 15. Reliability & Quality

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Process

• Look around the room – see where the larger numbers are…
• If you would like to balance out the groups by joining another
• ONLY if you want to…

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• With those who have chosen a similar place to you
• Form groups of 3 or 4

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• If one person
• Does someone want to join?
• Or do you want to join a different one?
• Or do you want to work alone?

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• Find a space to work

Draft 01

• 20min: In Groups
• Each group will work on drafting a Thematic Statement about our Strategic Direction

Examples

• We should spread access to knowledge through educational institutions.
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• We should explore new kinds of knowledge spaces, embracing innovation in order to survive and thrive in 2030.
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• Wikimedia stands for a purity of knowledge and facts, untainted by commercial interests or political agendas, and promotes a knowledge culture of balanced information and cited sources.

Strategic Direction

• By Strategic we mean:
• Directions and Goals – longer range
• What are we moving towards?
• What do we need to focus on over the next years to move towards our vision?

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• By Tactical/Operational we mean:
• How do we do it?
• What product features?
• Immediate programmes/policies?

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Q. What Does The World Need Us To Be?

• What do we want to build or achieve together over the next 15 years?

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• What impact or change do we want to have on the world over the next 15 years?

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• What is the single most important thing we can do together over the next 15 years?

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• What will unite and inspire us as a movement for the next 15 years?

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• What will we be known for in the next 15 years?

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Draft 01

• 20min: In Groups
• Discuss with each other why you want to work on this one
• Together write Draft 01 of your Thematic Statement – use A4

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Draft 01 Thematic Statement

(write it here)

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By 2030, Wikimedia should…

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• Make it strategic.
• Make it a full sentence.
• Write down extra points here
• Your rationale for your above choice?
• What impact do you think it will make?

Draft 01

• 05min: In Groups
• Choose one person in your group who will:
• Present your idea to another group in 03 minutes
• Receive and make notes of critical feedback

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• Move your chairs to this specific format
• Your presenter should sit in this chair
• Place the “PRESENTER” under that chair and KEEP IT THERE

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• All presenters rotate right
• Join another group
• Sit on the presenter chair
• And then wait for my instructions

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Draft 01 – Ritual Dissent

• 03min: Presenters
• Present your draft thematic statement<

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• 03min:
• Presenter turn your chair and remain completely silent
• As if you are not in the meeting – a fly on the wall

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• The group must attack and critique the thematic statement
• Not the person
• The presenter will silently take notes<

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• 04min:
• Presenters return to their group<<

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Draft 02

• 15min: In Groups
• Share the critique you heard – use what was useful
• Together update your draft

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Draft 02

• 05min: In Groups
• Choose one person in your group who will:
• Present your idea to another group in 03 minutes
• Receive and make notes of critical feedback
• Could be same or different person

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• Your presenter should sit in this chair

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• All presenters rotate left
• Join another group
• Sit on the presenter chair
• And then wait for my instructions

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Draft 02 – Ritual Dissent

• 03min: Presenters
• Present your draft thematic statement<

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• 03min:
• Presenter turn your chair and remain completely silent
• As if you are not in the meeting – a fly on the wall

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• The group must attack and critique the thematic statement
• Not the person
• The presenter will silently take notes<

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• 04min:
• Presenters return to their group<<

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Draft 03

• 10min: In Groups
• Share the critique you heard – use what was useful
• Together update your draft

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Draft 03

• 05min: In Groups
• Choose one person in your group who will:
• Present your idea to another group in 03 minutes
• Receive and make notes of enriching feedback
• Could be same or different person

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• All presenters find a group on the other side of the room
• Sit on the presenter chair
• And then wait for my instructions

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Draft 03 – Ritual Enrichment

• 03min: Presenters
• Present your draft thematic statement<

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• 03min:
• Presenter turn your chair and remain completely silent
• As if you are not in the meeting – a fly on the wall

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• The group must appreciate what is GOOD about the thematic statement
• Offer specific ideas to make it EVEN BETTER
• E.g. Examples or data that support

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• The presenter will silently take notes<

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• 04min:
• Presenters return to their group<<

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Final Version

• 15min: In Groups
• Presenter shares the enrichment ideas – use what was useful
• Together write your final version on A3 – as big as possible

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• This final version will be the specific output that goes into the next steps of the strategic process.

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• And all your other work will also be looked at and considered.

What do we want to build or achieve together by 2030?

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Thematic statements

• We have thematic statements from the strategy track
• Now we want to finalise the thematic statements for THIS STEP of the strategy process

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• Thematic statements from the Strategy Track are posted on the boards at the front AND on the mailing list

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IF We Did This…

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• Choose one thematic statement and answer one or more of these questions: ONE QUESTION PER POST-IT… Include the letter below

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• Q. What difference would this Thematic Statement make to the world?

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• Q. What difference would this Thematic Statement make to Wikimedia?

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• Q. What would you change?

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A

B

C

Evaluating thematic statements

• 15min: Whole Group

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• 3 Red coloured dots = This is important
• 2 Green coloured dots = I personally would invest my time/energy in

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• 1 Blue coloured dot OPTIONAL = Somehow this might be may be kind of possibly… let’s keep an eye on it… who knows…

Closing Sequence

• Highlights from the tracks
• The strategy continues…
• Closing circle
• Thanks

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Highlights From Tracks

• Partnering track – Anna-Lena

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• Capacity track – pop up

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• Strategy track – pop up

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The Strategy Process Continues

• Ryan

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• Next Steps

Movement strategy

next steps

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Wikimedia Conference, Berlin

March 2017

What happens with this output?

• All thematic statements will be posted to meta-wiki (WMCON SUMMARY)
• Language liaisons will translate the summary
• We will post the detailed report

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Cycle 1 - Host your local conversation;

designate a discussion coordinator

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Sensemaking - now through 28 April

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• All summaries will be reviewed and clustered by categories (all posted to meta as received)

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• Objective: to cluster to a manageable level for cycle 2 (approximately 20 thematic clusters)

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Cycle 2 - Local conversations to reduce from about “20” to “5” thematic clusters (May)

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Cycle 3 - Local discussions to refine and understand implications (June)

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Strategy direction draft

posted late July

for final comments

before Wikimania

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Closing The “Circle”

• A survey will be sent out at 16:30

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• Postcard to self – Cornelius
• Q. How do you follow up within the next 90 days based on what you have learned, discussed and shared?
• Write your postal address and we will send it to you by snail mail!

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Thanks

• Nicole

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• And a final exercise!