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Differentiated Accountability:

Desk Audits and CASA

2017-18

Amy Williamson, Iowa Department of Education

Mark Crady, Heartland Area Education Agency��

May 5, 2017

Statewide Curriculum Network

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Goals for Today

Brief look at Differentiated Accountability for 2017-2018
Overview of Desk Audit Requirements for 2017-2018
Overview of CASA for 2017-2018
Review of Support Provided
Time to ask questions

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Differentiated Accountability 2017-2018

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Differentiated Accountability 2017-2018

Statewide
Applies to all districts, accredited nonpublic schools, and AEAs

All districts, schools and AEAs will do a universal desk audit
All districts, schools and AEAs will have Healthy Indicator data
All districts schools and AEAs will receive Universal support
Some will receive Targeted or Intensive support

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Assessment and Data-Based Decision-Making

Intervention System

Leadership

Universal

Instruction

Infrastructure

Healthy Indicators

Continuous Improvement Process

2017-2018:

PK-6 Literacy Only

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2017-2018 School Year: Site Visits

Conceptual Area	Healthy Indicator	Ideal Cut Scores	Data Source
Assessment and Data-Based Decision-Making	Percent of learners screened with a valid and reliable universal screening tool	Intensive: 0-79% Targeted: 80-94% Universal: 95-100%	Spring 2017 Screening
Assessment and Data-Based Decision-Making	Percent of learners not at benchmark assessed with a valid and reliable progress monitoring tool at least 90% of the weeks between screening periods.	Intensive: 0-69% Targeted: 70-89% Universal: 90-100%	Winter – Spring 2017 Progress Monitoring
Universal Instruction	Percent of learners at benchmark in a screening period.	Intensive: 0-59% Targeted: 60-79% Universal: 80-100%	Spring 2017 Screening
Universal Instruction	Percent of learners at or above benchmark in the fall remaining at or above benchmark in a subsequent screening period.	Intensive: 0-84% Targeted: 85-94% Universal: 95-100%	Fall 2016 – Spring 2017 Screening
Intervention System	Percent of learners below benchmark two consecutive screening periods receiving intervention.	Intensive: 0-79% Targeted: 80-94% Universal: 95-100%	Fall 2017 PaR designation and intervention scheduling
Intervention System	Percent of learners below benchmark in the fall who then score at or above benchmark in a subsequent screening period.	Intensive: 0-49% Targeted: 50-64% Universal: 65-100%	Fall 2016 - Spring 2017 Screening

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Differentiated Accountability 2017-2018

We plan to conduct visits to approximately 5% of Iowa’s districts - similar to this year - for intensive support and continue to align with ESSA’s expectation for comprehensive support.

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Looking Ahead…..

Statewide School Improvement Team (SSIT)

Review budget implications
May and June meetings to review ESSA requirement and to determine amount of statewide support for LEAs.
Letters will go to Superintendents in August indicating 2017-18 levels of support.
Links and registration information for ADBD, UI, and Intervention training in the fall will be sent out by the middle of May. ADBD and UI training is a repeat of last fall. Intervention training is new.
REVISED Universal Instruction Facilitation Guide is ready and printing info will be sent to each AEA by the middle of May.

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Desk Audit

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Consolidated Accountability and Support Application (CASA)

Instructions for Access are found HERE

Please note that each person has a single level of access granted for each agency they are associated with. If a person is given submit access for anything, they are given submit level access for everything for that agency.

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Desk Audit

PK
K-12
AEA

PK, K-12, and AEA desk audits are now in CASA
Open September through December 15

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Desk Audit

What does it look like?

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Desk Audit - PreK

What all districts will do:

Complete Preschool Desk Audit

Preschool session/classroom information

School Information Update
Fall BEDS Staff
Student Reporting in Iowa/certified enrollment

What districts participating in the IQPPS Desk Audit pilot will do:

Complete action items listed for all items

AND

Complete the second half of the Preschool Desk Audit - Upload IQPPS evidence beginning September 15th

All districts are responsible for completing the Preschool Desk Audit (formerly known as EarlyChildhood Reporting). The Preschool Desk Audit will be accessed in CASA. Note that preschool session/classroom information will include any classroom in which children receiving early childhood special education instructional services. Districts must also update the School Information Update as needed, complete Fall BEDS for all early childhood staff (including community partners), and complete Student Reporting in Iowa for certified enrollment.

Districts that volunteered to participate in the IQPPS Desk Audit Pilot will ALSO be prompted to submit evidence to address selected IQPPS criteria. Districts that will be included in the IQPPS Desk Audit Pilot received confirmation separately of their participation in the IQPPS Desk Audit Pilot. Districts not participating in the IQPPS desk audit pilot will complete all reporting responsibilities just mentioned, but will not complete the IQPPS desk audit portion.

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Desk Audit - K-12

Board policies (Public districts only)

Discipline policies (i.e., tobacco, alcohol, suspension, expulsion, etc.)
upload or provide a link to board policies

Annual and continuous nondiscrimination notice (Public districts only)

website, parent and student handbooks

Elementary Program, grades 1-6

upload master schedule and content matrix

JH Program, grades 7 and 8

upload master schedule and content matrix if needed

High School Program, grades 9-12

upload master schedule; upload or link to course descriptions

Attendance center and course enrollment data review

upload minutes from review of course enrollment information in your district/school

Areas to be reviewed with no additional uploads required of district/school.

Calendar
Appropriate staff licensure

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Desk Audit: AEAs

AEA APRs will not be submitted until the new Consolidated Accountability and Support Application (CASA), which has replaced the C-Plan, is able to accept AEA APRs.
No AEA will be on the Comprehensive Improvement Plan cycle for 2017-2018. Please do not submit your Comprehensive Improvement Plan, the needs assessment, nor the needs assessment summary. These will also be part of CASA.
Upload existing artifacts for each standard. Please do not create artifacts or narratives to describe the standard. If an artifact needs supporting text to link to the standard, upload a brief explanatory document. Standards for Media, Technology, Leadership, and Multi-Cultural Gender Fair practices may be embedded in standards 1-6 below or addressed as stand-alone areas.

School Community Planning
Professional Development
Curriculum, Instruction, and Assessment
Diverse Learners
Media, Technology, Leadership, Multi-Cultural Gender Fair
Management Services, if requested

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Desk Audit: AEAs

Generally 1-2 artifacts per standard will be sufficient, for a total of 8-12 artifacts. At least one suggested example per standard is included below:

School Community Planning

List of community partners and activities

Professional Development

PD calendar or course catalog noting the offerings matched to district needs (short form for evidence link provided by DE)

Curriculum, Instruction, and Assessment

A list of Internal AEA teams and services addressing IA Core, Math, Literacy, Data Teams, etc.

Diverse Learners

Students with Disabilities: 504 supports and procedures, IDEA supports and procedures, including Child Find
English Language Learners: AEA services description
At-risk: AEA services description or CEIS plan
Gifted and Talented: AEA FTE allocation and job description

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Desk Audit: AEAs

Media, Technology, Leadership, and Multi-Cultural Gender Fair (if not embedded above)

Multi-Cultural Gender Fair

Annual and Continuous nondiscrimination notice, website and policy links

Media

Website and offerings

Technology

Services brochure or website

Management services, if requested

An example of a request and response
The process by which requests are handled, if no requests have occurred

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Corrective Action Log

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Corrective Action Log

What you see when you enter the corrective action log will depend on whether you’re associated with a district or an AEA

Guidance documents and webinars will be available soon

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Corrective Action Log

If any items on your desk audit - whether PK, K-12, or AEA - need to be corrected, you will be notified via a new feature in the CASA system called the Corrective Action Log
The Corrective Action Log is a one-stop shop for anything your district/school/agency needs to correct - no more letters!
The Corrective Action Log will cover compliance for ALL state and federal programs, but the initial programs included will be:

Statewide Voluntary Preschool
K-12 general compliance (Chapter 12)
IDEA
Equity/Civil Rights
AEA Standards

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Corrective Action Log

When an item for corrective action is entered into CASA, the superintendent or nonpublic administrator will be notified via email.
The superintendent/administrator may handle the corrective action or assign it to a member of the district staff.
When the district submits the correction as complete, the school improvement consultant at the DE will receive notification via email.
Initial implementation for 2016-2017:

We will work with you for a smooth transition to the new process.
Our goal is to make this process efficient and simple.
If you have questions or concerns please contact your school improvement consultant.

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Differentiated Accountability 2017-2018: Things to Remember

The 2017-2018 process will be substantially similar to the 2016-2017 process.
We are always seeking feedback to improve.
We are here to support you.
There will be webinars on the desk audits and corrective action logs: watch the DA web page.

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Resources

Differentiated Accountability Page

CASA Page

School Improvement Consultants

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Happy Birthday

Kevin Fangman

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amy.williamson@iowa.gov

mcrady@heartlandaea.org