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Executive Staff Meeting

November 12, 2013

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Shuttleworth Deliverables

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  • None at this time - re-applying
  • Did Shuttleworth provide feedback regarding the October 30th deadline?

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4rd Quarter Priorities (October- December)

  • Implement General Deliverable Board - Really use Github
  • Build
    • CNC Torch Table
    • CNC Laser Cutter
    • Trencher and Backhoe 3 (fix) - Nov 15-22
    • Bulldozer Geardown
    • LifeTrac 6 Loader Arm Fix
    • Bobcat Standard QA Fix
    • Microcombine - Dec 4-8
  • Apply to Shuttleworth - Final draft December 1st
  • Source mircohouse winter client

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1st Quarter Priorities (January - March)

  • Source mircohouse winter client
  • Objectives for 4th Quarter-
    • CNC Torch Table
    • CNC Laser Cutter
    • Bulldozer Geardown
    • LifeTrac 6 Loader Arm (fix)
    • Bobcat Standard QA (fix)
  • Recruiting Tours

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Current Week Priorities (Prototyping)

Week Priorities

Previous Week

Current Week

Issues/Risk

Backhoe

Redesign Backhoe

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Update

1) Stress analysis showed issues, need this documented in risk program; 2) Do we have risks we need to ID? Update

Ironworker

Documentation, complete build, update Sketchup

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Update

1) Have we had any engineering calculations performed (i.e. estimates of force for a clean cut, etc) Update

Microhouse

Chris onboard at OSE

Update

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Find a client - market research to determine need is not available.

Documentation

Update

Update

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Current Week Priorities (Infrastructure)

Week Priorities

Previous Week

Current Week

Issues/Risk

DPV and Design Sprint Recruiting

1. BYU visit -- can we work something out?

2. Update academic outreach plan with new requirements

3. Continue outreach

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1. 2014 Academic Tour Plan, 2. Outreach to unemployed,

3. ESW partnership - scrub protocols / samples for our design process

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1. BYU visit may not work out due to short amount of time to plan due to changing requirements

OSE Structuring

1.Registered with MO as non-profit

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1. Plumbing - Alan is working Wed or Thursday to complete job

2. Health Benefits - I need to send Marcin paperwork to complete

3. Cleaning Contract/ Accounting Contract - Marcin to approve

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Resources and Personnel

  • OSE Ford Ranger
    • Truck at MCI from Dec 4th 4PM to Dec 8th 10PM
    • Chris Arrives 835am - Possibly Leaving Truck at Airport
    • Marcin Arrives Nov 15th 5:03PM MCI Terminal A - needs pick up
    • Sam Arrives Nov 15th 530PM MCI - needs pick up
  • OSE Personnel
    • Marcin Off Site re: Shuttleworth - November 10-14
    • OSE Off November 11th (M) Veterans Day
    • Audrey Off November 13-14th (Th-Fr) re: Vacation
    • Marcin Off Site December 4-8 re: Microcombine Trip (Boston)
    • OSE Off December 21 - January 5 re: 2 week winter break
    • Marcin Off Site December 22 - January 11 re: Vacation

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8 of 14

Schedule and Routing Review

  • OSE Schedule - wiki page
    • OSE Schedule
    • Significant Schedule Items to discuss
        • Design Sprint Agenda
        • Find out if internet is in barn for Dec 7 Design Sprint

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  • Routing
    • Accounting Contract

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Director

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities -

  • End of Nov - finish of reapplication - working with DM on video/storytelling to convey accomplishments for Shuttleworth Foundation
  • Dec - College tours, pending delivery of recruiting goals, which we can assess by Mid October

Issues

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Help

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Operations Manager

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

  • OSE Taxes
  • Operations Manual

Issues

  • OSE Calendar use

Help

  • Cleaning Contract/Accounting Contract - ED approve?
  • Window - need to verify with Mark whether he found a window that fit the space
  • Airport Logistics

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Technical Community Manager

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Reference: Parking Lot, Other Tasks

Priorities

Recruiting: Short - 1) ESW partnership, 2) Academic Tour 2014 Plan / Outreach, 3) Other recruiting: military / unemployed / academic clubs

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Product Development: 1) ID tasks for all future efforts in Github, 2) Review & scrub protocols for design process

Issues

  • Even though we aren’t using PM, we still need a schedule communicated to us
  • We are asking people to submit work multiple times: work logs, contributor log
  • Academic Outreach -- concern we are asking to come visit to do outreach & requiring a high level of commitment to our organization without relationship building
  • Product Dev schedule for 1Q14 - would like to set up a team for the gasifier and invite interested people to OSE
  • Open Source Ecology Italy -- way forward

Help

  • Review and scrub protocols so they are useful to collaborator; need templates for products
  • ID risks to our product development
  • Do we have design sprint this weekend? Need agenda. Need Development Status and Needs to be updated each week.
  • Need access to product development boards. Example: http://opensourceecology.org/wiki/OSE_Lasersaur_Overall_Machine_Development_Board

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Technical Community Manager

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Reference: Parking Lot, Other Tasks

This is what the Lasersaur PDB looks like because it is not shared to the public. OSE Staff needs to be able to edit these as well.

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Documentation

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

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Issues

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Help

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Architectural Lead

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

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Issues

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Help

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