Sandburg/ DCS

School Play 2026

Pratice Chaperone Overview

Welcome Everyone

Jaclyn Senekerimyan (Chaperone Committee)

• 559-970-4904
• jaclynefird@Hotmail.com
• You might see this email too: jsenekerimyan@gmail.com and it’s me

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Elyssa Saini (Producer)

425-275-6005

play.sandburgdcs@gmail.com

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Sushmita Srikant (Enrichment)

425-591-5031

enrichment@sandburgdcsptsa.org

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Play Website: https://sites.google.com/view/spring-play-2025/

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Step 1: Yellow Folder = Yellow Binder

Step 2: Location of the Yellow Binder

• The yellow binder is found on top of the grayish information file cabinet in the entryway of the front office.

Step 3: Volunteer Sign-in

• Sign-in at the front the office
• Put on a Volunteer sticker

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Step 4: Get attendance summary from the office (they typically have it ready)

Step 5: How to read the Attendance Summary

• If the right column is blank the student was at school.
• If the right column has a letter in it, the student was absent from school.
• Shred the Attendance Summary after you are finished with it.

Step 6: Go to the gym

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Take attendance

Step 7: Check/ Compare Attendance Summary with the Sign-In sheet (& conflicts).

1. Check Attendance Summary
2. Check conflict sheet
3. If child is at school and no conflict, call parents on the school phone

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Step 8: Locating Lost Cast Members

• Cast members who are not at rehearsal (play practices)
• But who attended school
• But did not have a conflict (Check sign-in sheet or conflict sheet)
• Call their parents from the school office phone (parent contact list is in the binder)
• Parents will answer the school phone vs a random cell #
• Leave a message: why you are calling and your cell # (your cell because you will be in rehearsals)
• Depending on the situation: Mark the student absent or find the child somewhere on campus.

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Conflict Document Example

• Orange = Pick up early
• Red = Conflict all day
• Green= Coming late

Step 9: Conflicts (appointments)

• Please email your early conflicts to:
• Chaperone Committee: jaclynefird@hotmail.com and _____________

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If you tell us:

• By Thursday: Directors will use the information to plan the rehearsal schedule for the following week.
• By Friday: Chaperone Committee can update the Sign-in/Sign-out sheet.
• We cannot track all last-minute changes for all the cast members (around 40 kids). Just expect to get a call or call/text the chaperones at rehearsal that day.

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• If your child needs to leave early, parents can pick up their child directly from the gym or music room door (if needed contact a chaperone volunteering that day). Please be as discreet as possible.

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• If a walker is getting picked up early, the parent must come sign them out.

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• Rehearsal Conflict Information for directors and Jaclyn (we need):
• The Date
• The Time (picking up or dropping off)
• Whether your child will miss the entire rehearsal
• If it's a recurring appointment/activity

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Step 10: All Rehearsals are Closed

• Rehearsal Attendance Policy: Only Directors, Cast Members, and Chaperones who are scheduled to volunteer for that specific rehearsal day are allowed to attend.
• If a cast member shows up for a rehearsal when they are not scheduled, they are allowed to stay, but we must contact the parent to inform them of the situation.

Step 11: During Rehearsals

Rehearsal Guidelines for Kids:

1. Directing and Assisting:
• David and John are in charge of directing the cast and activities.
• If the kids need help, feel free to assist, but remember to stay quiet and be non-distracting during rehearsals.
2. Cell Phones and Devices:
• No cell phones or devices should be used during rehearsals. (Yes, chaperones can check their phones but please keep it discreet).
3. Handling Illness/Injury/Incidents:
• If a child becomes sick, injured, or faces any incident, handle the situation calmly and inform the parent as soon as possible.
4. Post-Rehearsal Clean-Up:
• Before leaving, make sure that the kids:
• Have their scripts.
• Clean up their mess (dispose of trash properly).
• Put away any items (e.g., costumes, props, etc.) and make sure everything is back in their backpacks.

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Step 12: Dismissal

• Parents will pick-up their cast members at the backdoor of the gym. Next to the outdoor basketball courts.
• Please wait outside.

Step 13: Every Child Needs a Signature

Walkers and Carpool

Carpool and Walker Forms:

• Both the carpool and walker forms need to be filled out and returned if you want your kids to walk or carpool.
• Ensure that all necessary information is captured on these forms, such as student names, carpooling peeps, and signatures.

Parent Signature for Early Departures:

• Parents must sign out students if they are leaving early.
• If a walker is going home early, the parent must come sign them out for.

Accessing Information Easily:

• A document has been created with a list of students who are permitted to walk home or carpool. This helps avoid sifting through all the signature forms and gives quick access to the approved lists.

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Step: 14 At the ended of rehearsal, put the Yellow Binder Back in the office

Forms in the Yellow Binder

Chaperone

Chaperone Calendar

• May 8^th has been covered. Thanks Everyone!!

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Weekly Schedules

Weekly Casting Schedule

Weekly Schedule Information:

• Chaperone Committee will send out the weekly schedule on Saturdays, or earlier if possible.
• The schedule will be posted on the website.
• Password will be sent in email tonight or tomorrow
• All Cast Members: All students are scheduled to attend rehearsal.
• Name Listed Under the Date: If your name is listed under a particular date, that means they are scheduled to attend rehearsal on that day.
• No Name Listed: If your name is not listed, you do not need to attend practice.

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Week 2 Rehearsal Schedule

• Week 2

Parents Suggestions

We suggest one chaperone directs kids to the gym and one stands at the gym door and checks kids in.

· They need to bring their backpacks with them to the gym

· One chaperon check-out the walkers and the other starts getting signatures from the parents.

· Ask kids to memorize their number to help with check-in process.

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Clear as Mud?

Any questions?