Streamline, Organize & Excel Mastering Digital Efficiency for Educators

Back to School Reboot 2023

sccoe.link/organize2023

Hi there! It’s nice to meet you!

Krysta Bradley

Paul Dietrich

Stephanie Sumarna

@Krysta_Bradley4

@Dietrichucation

@StephSumarna

mbcue.com

sccoe.link/organize2023

MBCUE

Join our CUEmmunity!

cue.org/page/the-cuemmunity

sccoe.link/organize2023

What about you?

Please share your name, role & organization in the chat!

sccoe.link/organize2023

Rate Your Organization

1 Clean Freak

2 Hidden Mess

3 Hot Mess

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Let’s get organized!

• Creating a Digital “Home Base”
• Calendar & Drive
• Google & AI Integration with Google Labs

sccoe.link/organize2023

Creating a Digital Home Base

01.

Streamline, Organize & Excel

sccoe.link/organize2023

What is a digital home base?

It’s one space to organize all of your hyperlinks and resources!

sccoe.link/organize2023

Ways to Use a “Home Base”

1

Shared Resources

2

Lesson Plans

3

Home to School Communication

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Design Kit 1

Google Sheet Template

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Design Kit 2

Google Sheet Template

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Section Headers

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Design Kit 3

Google Sheet Template

​

Section Headers

​

Hub Title

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Quick Access

Pro Tips

1

Who needs access?

2

Make it easy to find!

3

Bookmark it!

sccoe.link/organize2023

Let’s play!

sccoe.link/organize2023

Calendar & Drive

02.

Streamline, Organize & Excel

sccoe.link/organize2023

Getting Organized with Google Calendar

Color Code

Daily Agenda

Include Attachments

Set Reminders

Subscribe & Share

Compare Schedules

Why?

• Visual Organization
• Efficiency
• Prioritization and Focus
• Enhanced Planning
• Cross-Reference and Relationships
• Customization:
• Collaboration & Communication
• Memory and Recall
• Mood and Motivation

​

Color Code Your Calendar

How to Color-Code Your Calendar

Do you know what helps you make your point clear? Lists like this one:

​

• Because they’re simple
• You can organize your ideas clearly
• And because you’ll never forget to buy milk!

​

And the most important thing: the audience won’t miss the point of your presentation

Why?

​

• Additional Information
• Agenda and Meeting Notes
• Reference Material
• Shared Resources
• Confirmation and Reminders
• Visual Aids
• Availability for Offline Access
• Efficient Communication
• Simplified Distribution
• Consistency

​

Include Attachments

How to Include Attachments

Do you know what helps you make your point clear? Lists like this one:

​

• Because they’re simple
• You can organize your ideas clearly
• And because you’ll never forget to buy milk!

​

And the most important thing: the audience won’t miss the point of your presentation

Once you have created an event:

​

1. Click on “Add attachment"

​

• Then, choose the file you want to attach to the event from your computer or connected cloud storage.

​

• After selecting the attachment, click "Save" to create the event with the attachment included.

Note- if you want to add attachments to an existing event, open the event, click "Edit event," and then follow steps above.

​

• Send invite

Why?

​

• Stay Updated
• Coordination
• Shared Interests
• Collaboration
• Avoid Overlapping Events
• Centralized Information
• Accessibility
• Easy Updates
• Privacy Control
• Academic or Sports Schedules

​

Subscribe & Share

How to Subscribe & Share

Do you know what helps you make your point clear? Lists like this one:

​

• Because they’re simple
• You can organize your ideas clearly
• And because you’ll never forget to buy milk!

​

And the most important thing: the audience won’t miss the point of your presentation

1. Get the Calendar URL: Ask the calendar owner to share their calendar's URL with you. They can do this by providing the public URL or sending an invite directly from Google Calendar.
2. Open Google Calendar: Go to Google Calendar and sign in with your Google account.
3. Add a New Calendar: On the left sidebar, click on the "+" icon next to "Other calendars" or "Add a friend's calendar."
4. Choose "From URL": Select "From URL" from the drop-down menu.
5. Paste the Calendar URL: Paste the calendar URL that the owner shared with you into the provided field.
6. Click "Add Calendar": Click on the "Add calendar" button. Google Calendar will then fetch and subscribe to the shared calendar.
7. View Subscribed Calendar: The subscribed calendar will now appear under "Other calendars" on the left sidebar. You can choose to show or hide it by toggling the checkbox.

Why?

Compare Schedules

• Synchronization
• Coordination
• Collaboration
• Avoiding Overlapping Commitments
• Event Planning
• Time Management
• Enhancing Efficiency
• Personal and Professional Balance
• Respecting Prior Engagements
• Building Trust and Communication

​

How to Compare Schedules

Do you know what helps you make your point clear? Lists like this one:

​

• Because they’re simple
• You can organize your ideas clearly
• And because you’ll never forget to buy milk!

​

And the most important thing: the audience won’t miss the point of your presentation

• Open your calendar
• In the left toolbar, find the “Search” box
• Type in your colleague’s name (they need to have shared their calendar with you or have made it public)
• You should see a side by side view of both calendars

Why?

Set Reminders

• Time Management
• Avoid Forgetting
• Productivity
• Flexibility
• Consistency
• Customization
• Mobile Synchronization
• Increased Accountability
• Adherence to Deadlines
• Time Sensitivity

How to Set Reminders

Do you know what helps you make your point clear? Lists like this one:

​

• Because they’re simple
• You can organize your ideas clearly
• And because you’ll never forget to buy milk!

​

And the most important thing: the audience won’t miss the point of your presentation

• Open Google Calendar.
• Under “My Calendars,” check Reminders.
• In the top left, click Create .
• In the pop-up box, click Reminder.
• Type your reminder or choose a suggestion.
• Choose a date, time, and frequency.
• Click Save.

Why?

Send Yourself a Daily Agenda

• Quick Overview
• Time Management
• Prioritization
• Reminders
• Preparedness
• Accessibility
• Integration
• Time-Saving
• Organization
• Productivity

How to Send Yourself a Daily Agenda

Do you know what helps you make your point clear? Lists like this one:

​

• Because they’re simple
• You can organize your ideas clearly
• And because you’ll never forget to buy milk!

​

And the most important thing: the audience won’t miss the point of your presentation

• Click on the 3 dots next to the preferred calendar, select “setting & Sharing”, scroll down to “other notifications”.
• Under "Daily agenda," check the box for "Email."
• Click on the "Save" button at the bottom of the page to apply the changes.

Resources

You can enter a subtitle here if you need it

Calendar Efficiency Tips

14 Must-Have Extensions

Create Folders

Create Sub-Folders

Move Files

Pro Tips

• Use activity sidebar
• Use the star feature
• COLOR CODE

Create Folders

Why?

​

• Visual Organization
• Improved Efficiency
• Reduced Overload
• Prioritization and Focus
• Enhanced Planning
• Cross-Reference and Relationships
• Customization:
• Collaboration & Communication
• Memory and Recall
• Mood and Motivation

​

How?

​

For Folders-

​

• Open Google Drive
• Click "New"
• Select "Folder"
• Name the Folder
• Click "Create"
• Access the Folder

For Sub-folders-

• Open the Parent Folder
• Click on the "New" button
• Name the Sub-Folder
• Access the Sub-Folder
• Repeat for More Sub-Folders

Move Files

Why?

​

​

• Reduce clutter
• Organization
• Ease of access
• Visual Appeal

​

​

How?

• Click on the 3 dots (more) on files or folders you want to move (you can select multiple items at once)
• Drag and drop them to the desired location

​

Color-Code All Folders

Why?

​

• Prioritize
• Personalize
• Visual Appeal
• Project Management
• Efficient Navigation

​

​

How?

• Go to your Drive
• Right click on the folder you want to move
• Click “change color” and select the color you like

​

Resources

Thank You

krystabradley722@gmail.com

@Krysta_Bradley4

Google & AI with Google Labs

03.

Streamline, Organize & Excel

sccoe.link/organize2023

What is

Google Labs?

Google Labs

Google Labs gives you an opportunity for a sneak peak at some experimental features.

​

Because these features are still in the

testing phases, it’s important that you do

not input any personal information.

Let’s Experiment!

Help Me Write

Compose in Gmail

Help Me Organize

Generate in Sheets

Help Me Write

Create in Docs

Google Search

AI-powered exploration

Help Me Visualize

Personalize in Slides

Bard

Your AI Assistant!

Duet AI

More!

Extra Goodies

• Mail Merge
• Confidential Mode
• MusicLM
• Google Experiments
• Google Arts & Culture
• Twee

Duet AI

• Business-focused
• Future paid upgrade for Google Workspace Enterprise

Resources

sccoe.link/organize2023

Any Questions?

sccoe.link/organize2023

Name one thing you learned

Describe a feeling you experienced

Acknowledge someone for a job well done

Describe something that pushed you out of your comfort zone

Describe a good idea you heard

How will you apply what we learned today?

Closure

sccoe.link/organize2023

Thanks for coming!

Krysta Bradley

Paul Dietrich

Stephanie Sumarna

@Krysta_Bradley4

@Dietrichucation

@StephSumarna

mbcue.com

sccoe.link/organize2023

EXTRA TEMPLATE SLIDES

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Whoa!

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03.

02.

Table of contents

04.

01.

Analysis

You can describe the topic of the section here

Conclusion

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Introduction

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Presentation

You can describe the topic of the section here

Introduction

01.

You can enter a subtitle here if you need it

Introduction

Mercury is the closest planet to the Sun and the smallest one in the Solar System—it’s only a bit larger than the Moon. The planet’s name has nothing to do with the liquid metal since it was named after the Roman messenger god

Maybe you need to divide the content

Mercury

Mercury is the closest planet to the Sun and the smallest one in the Solar System

Saturn

Saturn is a gas giant with several rings, composed mostly of hydrogen and helium

Presentation

02.

You can enter a subtitle here if you need it

You can use three columns, why not?

Mercury

Mercury is the closest planet to the Sun and the smallest one

Venus

Venus is the second planet from the Sun. It’s really hot there

Mars

Despite being red, Mars is actually a cold place. It’s full of iron oxide dust

A picture always reinforces the concepts

Images reveal large amounts of data, so remember: use an image instead of a long text. Your audience will appreciate that

Analysis

03.

You can enter a subtitle here if you need it

This is a graph

To modify this graph, click on it, follow the link, change the data and paste the new graph here, replacing this one

Mercury

Mercury is the closest planet to the Sun

Venus

Venus has a beautiful name, but it’s terribly hot

Reviewing concepts is a good idea

Mercury

Mercury is the closest planet to the Sun

Jupiter

It’s the biggest planet in the Solar System

Venus

Venus is the second planet from the Sun

Saturn

Saturn is a gas giant with several rings

Mars

Despite being red, Mars is a cold place

Neptune

Neptune is far away from Earth

This is a diagram

Venus

Venus has a beautiful name, but it’s terribly hot

Mercury

Mercury is the closest planet to the Sun

Mars

Despite being red, Mars is actually cold

Saturn

Saturn is a gas giant and has several rings

A table

This is a timeline

Neptune

Saturn is a gas giant with rings

Saturn

Neptune is far away from Earth

Mars is a cold place, not hot

Mars

Ceres

Ceres is located in an asteroid belt

This is a map

Venus

Venus has a beautiful name, but it’s terribly hot

Mars

Despite being red, Mars is a cold place, not hot

Task planner

Mercury is very small

Neptune is very cold

Ceres is very small

Jupiter is very big

Mars is a cold place

Saturn is a gas giant

Uranus is very cold

Pluto is very small

Earth is the blue planet

This is another diagram

Venus

Venus has a beautiful name, but it’s terribly hot

Saturn

Saturn is the ringed planet and a gas giant

Mercury

Mercury is the closest planet to the Sun

Mars

Despite being red, Mars is a cold place

Jupiter

It’s the biggest planet in the Solar System

Neptune

Neptune is far away from Earth. It’s cold

The value proposition

Product

Customer

Benefits

Features

Experience

Wants

Needs

Fears

Mercury is very small

Pluto is a dwarf planet

Saturn has several rings

Venus is very hot

Mars is a cold place

Neptune is very cold

4,498,300,000

Big numbers catch your audience’s attention

34.56K

67.56%

19.57M

Mercury is the closest planet to the Sun

Despite being red, Mars is a cold place

Venus has a beautiful name, but it’s very hot

This is a timeline

It’s the biggest planet

Saturn is a gas giant with rings

Mars is a cold place, not hot

Venus has a beautiful name

Mercury is the smallest planet

Mercury

Jupiter

Mars

Saturn

Venus

1

2

3

4

5

Business portfolio

Explore

Exploit

Death & disruption risk

Innovation risk

Return

Expected

Saturn has rings

Neptune is far away

Venus is a hot planet

Mars is a cold place

A picture is worth a thousand words

Tasks

Finalized

Pending

In progress

Mercury is very small

Jupiter is a big planet

Neptune is far away

Mars is a cold place

Saturn is a gas giant

Venus is a hot planet

Earth is a nice place

Pluto is a dwarf planet

Ceres is a dwarf planet

The Moon is small

The Sun is a huge star

Uranus is a cold planet

The business model

Key partners

Key activities

Key resources

Value

Relationships

Channels

Segments

Cost structure

Revenue streams

Venus is a hot planet

Neptune is far away

The Sun is a huge star

Ceres is small

Pluto is small

Earth is the blue planet

Jupiter is very big

Mercury is the closest planet to the Sun

Saturn is a gas giant with several rings

Team alignment map

Mercury is very small

Jupiter a big planet

Neptune is far away

Mars is a cold place

Saturn is a gas giant

Earth is the blue planet

Venus is a hot planet

Pluto is a dwarf planet

Conclusion

04.

You can enter a subtitle here if you need it

Conclusion

Mercury is the closest planet to the Sun and the smallest one in the Solar System—it’s only a bit larger than the Moon. The planet’s name has nothing to do with the liquid metal since it was named after the Roman messenger god

This is an infographic

Pluto is a dwarf planet

Ceres is a dwarf planet

Mercury is a small planet

Jupiter is a big planet

Neptune is far away

Mars is a cold place

Uranus is an ice giant

The Sun is a huge star

Earth is the blue planet

Venus is a hot planet

Mercury

Mercury is the closest planet to the Sun

Neptune

Jupiter

The slide title goes here!

Do you know what helps you make your point clear? Lists like this one:

​

• Because they’re simple
• You can organize your ideas clearly
• And because you’ll never forget to buy milk!

​

And the most important thing: the audience won’t miss the point of your presentation

Awesome words

You can use four columns, why not?

Venus

Venus has a beautiful name, but it’s terribly hot

Neptune

Neptune is the farthest planet from the Sun

Mercury

Mercury is the closest planet to the Sun

Mars

Despite being red, Mars is a cold place, not hot

Reviewing concepts is a good idea

Mercury

Mercury is a small planet

Mars

Mars is a cold place

Venus

Venus is the second planet from the Sun

Saturn

Saturn is a gas giant with several rings

Neptune

It’s far away from Earth

Jupiter

Jupiter is a big planet

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