Campus Operations Orientation

Part I: Policies & Professionalism

Part II: Facilities Norms & Expectations

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Quarterly Operations Survey

• Responsive
• Adaptive
• Collaborative

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• Culture of feedback
• Submit responses to quarterly survey to help us get better!
• Servant mentality

Introductions

Full name is Julian Casillas

Email is jcasillas@rockymountainprep.org

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Preferred name

Mr./Casillas

he/him/his

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Session Objectives

Elephants WBAT…

• Understand key Ruby Hill policies and best practices regarding professionalism
• Understand how Team Ops supports Ruby Hill
• Understand the relationship between instructional support and operations support

Team Operations

Mr. Casillas

AP of Operations

Ms. Barragan

Ops Coordinator

Ms. Rodriguez

Office Manager

Team Operations

Mr. Casillas

APO

• Assessments - CMAS
• BIG 5 Attendance
• BIG 5 Persistence
• Budget & Procurement
• Community Org. Liaison
• Emergency Procedures
• Facilities, Food Services liaison
• FED Campus Liaison
• PTO & Sub Requests
• Supply Orders
• School-wide Systems
• Social Media

• Copy Room/ Teacher Work Upkeep Organization
• Special Events Coordination
• Technology
• Field Trips
• Family Engagement
• Front Desk Support

• Attendance, Tardies
• Front Entrance
• Visitors, Mail & Main Phone
• Family Communications
• Student enrollment
• Student records
• Infinite Campus (IC)
• Nursing Support
• Translation
• Uniforms
• Volunteer Mgmt

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Ms. Barragan

OC

Ms. Rodriguez

OM

Admin Support

McKee - Principal

Rodriguez - Kinder - 2nd

Roberts (LoRo) - 3rd - 5th

Lima - Student Services

Knudson - Special Education

• Instructional support,
• Coaching,
• School-wide Vision,
• Professional Development,
• Behavior

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Elephant’s Trunk

Reporting Time & PTO

Reporting Time

10

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Staff members are required to be at school by 7:45 am (prepared and where you need to be at this time) every morning.

PTO Balance

• You have 10 personal days (80 hrs) to use as you see fit.
• Can be full or partial days ( 1hr, 2hr , 4hr)
• Teachers on the same team are discouraged from requesting the same day off.
• If leaving early results in missing PD , this will also count as PTO time.
• It is expected that staff use no more than 80 hrs per year.
• Mindful that sickness and emergencies happen; plan for unexpected
• Requests made beyond the allotted 10 days will be unpaid.
• Special circumstances (Bereavement, FMLA, Jury Duty) please contact McKee and Casillas.

PTO Calendar

PTO Requests in Paylocity

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Company ID: 178026

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• Check PTO Balances
• Submit PTO Requests
• View Pay Stub & W-2
• Recognize your teammates with Impressions!

Reporting Day-Of Absence

TEXT McKee, Casillas, your team, and your coach

by 5:30am

Take Out Your Phones!

Take a minute to save these numbers and text us,

so we can add you to our contacts.

Casillas 915.329.6407

McKee 773.606.8907

Subs

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Our Behavior Interventionists will have a rotating schedule to support day-of needs.

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In the event that neither the Building Sub or external sub support are available, admin will develop a coverage plan. If you sub for a colleague, please make sure to check in as a sub by filling out the survey in the Elephant Trunk.

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Rate: $25 per hour; max $125 per day

Dress Code

Dress Code

Staff are asked to utilize best judgment with regard to their dress to ensure that they are comfortable, safe, and presentable.

Enrollment, Attendance, Uniforms &

Family Communication

Enrollment Process

• Within the first month of the school year, we have a lot of last minute changes to our rosters, with students dropping and new students enrolling.
• The process to update a student in all of our systems takes about 2 hours total per student!
• It is our goal to have each new student completely set up (on all rosters, with a lunch card, etc.) by their first day of school. However, at the start of the school year, this process may take up to a week for the team to complete.
• Thank you in advance for your patience with our team as we get new students set up at the start of the year.

Student Attendance

Attendance must be submitted to Infinite Campus by 8:30am every day.

Please make sure this happens so our Office Manager can then compile a list of absent students and make phone calls home.

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Set an alarm. Set a reminder. Set another alarm.

STUDENT INFORMATION

Student Uniform Management

All students should arrive to school in full uniform everyday.

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Exceptions are dress down passes.

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If a student is not in uniform, items will be loaned to them by Team Ops.

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Only Team Ops and Nurse allowed in uniform closet.

Student Uniform Expectations

What students are allowed to wear to school

• All Ruby Hill students must be wearing a visible RMP shirt: light blue polo or other RMP-branded attire, including sweaters.
• Students may wear any pants, shorts, skirts, dresses of any style or color.
• Students may wear any shoes, socks, etc.

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What students are not allowed to wear to school.

• Students may not wear hats, hoods or sunglasses in the school building unless for a cultural, religious or medical reason.

Student Uniform Expectations

Please help reinforce the dress code expectations. All students entering school will be checked, but throughout the day things happen and teachers are the best positioned to ensure students remain in dress code.

ClassDojo!

All schoolwide-family communication will be through the ClassDojo app.

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Talking Points!

• Two-way text message platform for alerts and quick reminders
• Translated in all home languages; nightly sync with IC
• Goal to use this sparingly
• Use to direct families back to ClassDojo for major/weekly updates

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Dojo Best Practices

• It's expected that all classrooms update families through Dojo on a regular basis.
• STRONGLY ENCOURAGED that Dojo be used for direct messaging – and give the Class Story a try, too!
• Since we cannot make phone calls through Dojo, staff are encouraged to create/use a Google Voice number with a local (720 or 303) area code.
• You will need to use a personal Gmail account to set up

Schoolwide Family Communication

Dojo Digest - To minimize frequency of messaging, we’ll continue a weekly digest of “need to knows”. You can preview or review messages here. If you wish to add notes, please email Casillas, McKee & S. Rodriguez by 3 p.m. on Thursdays. Include “Dojo Friday” in subject line.

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Family Communication Folder - A shared Google Folder is now available as a depository for all communications going home. You can find important letters, calendars, lunch menus, and Flyer Friday messages.

Schoolwide Family Communication

Social Media - Secondary forms of connecting with our families. Our goal is to provide another communication outlet and an inside-look at Ruby Hill. Please Gchat/email all of your great photos and stories to McKee/Casillas/S Rodriguez.

Staff Communication Norms

Voicemail Best Practices

Always leave a voicemail when calling from a school phone, even if it’s just to say who you are, why you were calling, and that you’ll call back later. Parents often call the front office concerned, because they saw they had a missed call from the school.

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Key Components to include:

• Friendly salutation
• Who is calling?
• RMP Ruby Hill
• Child’s name
• Reason for the call
• Follow-up instructions

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Posi-Call Voicemail Example

Good afternoon, this message is for the family of Harry Potter! This is Ms. Ruby, calling from Rocky Mountain Prep Ruby Hill.

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We wanted to inform you that Harry had an amazing day today!! We are so proud of his progress and excited to see him participate more in class.

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If you have any questions please send me a message on Class Dojo.

Thank you!

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Response Times

24 hour rule for all �emails and voicemails, �even if it's to say, �"I need more time”

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Be mindful of “reply-alls” and

confirmation of action items!

Elephant Update

The Elephant Update is sent 1x/week on Fridays. Read thoroughly! �Admin has committed to minimize the number of additional emails.

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Email your entries to McKee

before 3:00 p.m. on Thursdays

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Gchat - Urgent Needs

What do you need? -----> who to chat

• Tech, Facilities, Food, etc.
• Ops Gchat
• All should staff should have an open chat with Ops; avoid chatting just a single member of the Ops team unless necessary, to ensure item is address in a timely manner
• Health
• Groupchat Ops/Nurse → make a group chat to them, send the student
• AOD
• When you have an urgent student support need - safety concern for the student or yourself, extremely disruptive behavior that interrupts the lesson, etc.
• Gchat rubyhill-aod@rockymountainprep.org and admin will take it from there (someone will respond, we’ll text each other to get everyone involved)

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Additional Information

• During fire drills and other emergency drills, admin will communicate with each other via gchat; bring your phone if you think you may need to communicate with admin as well
• Put gchat on your phone OR don’t
• There is an easy way to turn it off daily because boundaries are important :)

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Staff Mailboxes & Deliveries

• Located in the 1^st floor Break Room, behind the front desk.
• Expectation to check and empty weekly.
• USPS, magazines, small supply requests, and sometimes surprises!
• Feel free to have personal packages (FedEx, UPS, etc.) sent to school, just please inform Ms. Sonia (OM).

Operations Requests

Tiers & Action Steps

URGENT

NON URGENT

Safety, health, or facilities issue.

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Instruction cannot continue without immediate attention.

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Food service related.

Gchat Team Ops, follow up with Front Office call: Casillas, S Rodriguez & Barragan

Furniture movement.

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Lamination or poster printing.

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Event planning, field trip planning, etc.

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Translation request.

Submit a support ticket to support.rubyhill@rmp.org

Submitting Operations Tickets

• A “ticket” initiates a request within the RMP Helpdesk. To create a ticket, simply email support.rubyhill@rmp.org
• DO NOT submit tickets to support@rmp.org as this notifies the Central Tech Team. Ruby Hill Team Ops is prepared to provide tech support-- if Central Tech is required we will reach out to them.
• In your request, please include:
• Brief description/ instructions
• Room number
• Date/time need for request to be completed
• Support tickets will immediately notify Team Ops (Casillas, Barragan, and S Rodriguez). One of us will respond within 24 hours. Please reply all to track communication.

Ticket Examples & Next Steps

• Ex of things you might need help on Include but not limited to:
• Getting facilities help with something in your classroom (changing a desk height, fixing a shelf)
• Infinite Campus errors
• Translating a document
• Getting volunteer support for a project
• Updating a roster
• Broken tech
• When your ticket is resolved, you will get an email saying that the ticket has been closed. Responding will re-open the ticket-- even a “thank you!”.
• When initiating a ticket, do NOT cc ops members. ALL ops team members already get a notification when you submit a ticket.

Translation Requests

• Submit a Ticket by emailing your documents to

support.rubyhill@rmp.org

Supply Orders*

Migration to Amazon!

• Classroom/team/project budgets
• Submit orders directly to Casillas (no longer need to use form)
• Track shipments and delivery!
• Monitor your own budget
• Rolled out in mid to late August

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Order Requests: Store Trips

Store trips occur weekly on Thursdays

• Submit these requests via the order requests form as well.
• Include as many details as possible about your preference, even if you don’t have a strong preference. (Ex: I just need a bag of marshmallows for a math “experiment” - It can be as cheap as possible and doesn’t need to be this brand, but they DO need to be the colorful mini-kind. Thanks!)
• If you do not hear back, after submitting the order request, that means that Ops is processing your order and getting it shipped, or someone is picking it up from the store. If Ops has questions or concerns about the budget or your order, she will reach out to you directly.
• We have a tight budget this year. Do not expect that all your order requests will be approved. Always include the least expensive item where possible.

Ruby’s Closet

Mainly houses Curriculum Supplies

Some storage bins, classroom, and office supplies

Ops equipment

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Ask for a key at front office to access

Classroom Outbox deliveries

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• Before noon, teachers hand out
• After noon, Team Ops hands out
• *Please keep your cubbies labeled in Alpha order by First Name

Staff Technology

Teacher Laptops

• All staff should have a laptop and charger assigned to them from NST
• NST Tech manages the inventory and upkeep of teacher laptops
• Loaners are available to check out at the Front Office

Classroom/Office Phones

• Only staff/adults are allowed to use the classroom and office phones
• Ability to dial 911 from classroom and office phones is disabled
• Instructions on how to access PA system provided on phone receiver in case of emergency

Recap & Action Items

• Save McKee & Casillas phone number and send them a text!
• Familiarize yourself with Class Dojo features to ensure you are ready to support parents accepting invites and with family communication
• Internalize staff communication norms; emails, voicemails, mailboxes, etc.
• Understand the process of submitting requests to Team Ops
• Identify equipment and resources needed like copy machines, printers, and additional resources in Ruby’s Closet

We are here to help!

Remember we are serving a school of almost 400 students with over 60 staff.

Please make sure to follow outlined systems so we can better work as a team, and never hesitate to ask questions!

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Questions?

That was a lot of info, please ask your questions now before we go into part

Session Objectives

Elephants WBAT…

• Establish school-wide facilities norms and expectations at Ruby Hill
• Understand why attention to detail around facilities impacts Ruby Hill scholars
• Write an action plan for classroom upkeep

Shared Campus Mindset

• Safety - Keeping our campus free of clutter, broken appliances/equipment, helps avoid any emergencies or obstructions when an emergency happens.
• Comfort - A school should be a comfortable place to learn and play! From temperature, to furniture, to scents, and sounds!
• Pride - A campus to be proud of! We want to a school where staff, families, and guests feel a sense of pride walking through our halls!

EVERYTHING has a home!

Every item has a home.

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Yes-- we sometimes go on vacation--

but we all need to go back home!

See it, Report it!

• If we see something on the ground, we pick it up.
• If something needs to be fixed, notify Ops:
• Emergency: through Gchat/phone call
• Non-emergency: by e-mail to support.rubyhill@striveprep.org
• We hold all scholars to the same bar when it comes to keeping our facilities clean and professional.
• Emergency: Be aware the City of Denver runs a drill for its severe weather alert system the second Wednesday of each month at 11:00 am.

DPS Facilities Team

• On campus 5 am to 10 pm, daily

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Reminder, for all non-emergency requests

please submit a support ticket.

Access to Building

• Facilities Schedule
• A member of facilities is in the building from 5 a.m. to 10 p.m. weekdays
• The campus lights have an auto-shut off at 6 p.m. everyday; it does not mean you have to exit the building at that time
• Weekend access
• The code to turn the alarm on and off at the main entrance is 1977
• Please call to notify DPS Safety & Security 720-423-3911 when you arrive on campus. Provide your name, title, and planned duration of your visit.
• Be mindful that one or more staff members may also be in the building, best practice is to do a quick sweep or check the parking lot to ensure you’re the last person before you reset the alarm.

Arrival Considerations

During cold winter months please make sure that you keep yourself safe by using the south entrance and walking on sidewalks.

South entrance shoveling and de-icing is the FM’s priority during blizzards.

Arrival Procedures

• 7:15 Early Arrival - Approved students (roster in Arrival Dashboard) arrive at North/Evans entrance
• 7:45 Team Huddles - Teachers and staff prepare for the day
• 7:55 Doors Open
• Teachers are ready at door to welcome students (check with Coach for CFS)
• Admin support at the front of the school and monitor hallways
• Uniforms are tracked by Ops; provided immediate support and family follow up
• Free dress passes collected
• Breakfast
• 1st through 5th grade students are guided to Blue Room in Basement to grab their breakfast
• Kinder students will receive their breakfast as they enter the classroom

Arrival Procedures

• 8:10 Breakfast provided at Front Office
• 8:20 Ops begins tracking Tardies at Front Office
• By 8:30 Teachers report attendance in IC

Dismissal Procedures

• 3:00 - Early Dismissal Ends
• Ops begins entering car names into Dismissal Dashboard
• Family Choice
• Families have the choice to use the car drive-thru line or enter the building to pick up their student
• Dismissal permits still required; screened at the door
• FED siblings - directed through stairs with staff supervision
• 3:15 - Doors Open
• Using Dismissal Dashboard, teachers track who needs to be dismissed to car lane and track family members who pick up in the classroom
• ASP students will be released at 3:35 p.m. with LPU students

Food Services

SLA is our food service provider!

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SLA Team

• Yuliza Dorantes (Cafeteria Manager) and her team provide breakfast, snack, lunch and supper (ASP) for Ruby Hill and Federal

Peanut-Free Zone

We are a peanut-free school zone. This is for the safety of scholars who have sensitive peanut allergies when someone eats or handles peanut products near them.

No peanuts or products that contain peanuts can be brought into the building.

For example:

• peanut butter
• peanut candy (Reese’s, Snickers, Mr. Goodbar)
• peanut powder
• peanut flour products (nut granola bars)

Note on Allergies

• We pull a list from IC of reported allergies and share with Nurse Kate and SLA.
• Because of SLA’s offer versus serve commitment, most allergies are avoided.
• However, SLA is great to accommodate students until a meal modification is in place.
• Allergy list will be shared and included in Ops Dashboard; reach out to Ops if you question or wonder about a student’s allergens

SLA Meals

ALL families qualify for for free breakfast, snack and lunch thanks to the Healthy School Meals for All Program!

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Tracking Meals

Although all meals are FREE, FRL status is a driver for school funding and Title IX designation. SLA, as our vendor, is also paid based on meals served.

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Therefore, it is imperative that we continue to properly track and document meals being served to all students.

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Breakfast: Your Role

• Kindergarten - We will use similar process as last year. When student arrives to your classroom, you provide a breakfast if they wish, then immediately mark that they have received a meal on your SLA Meal Roster.

• 1st through 5th- Students will be guided to the Blue Room to grab their breakfast, and tracked by SLA. No action required on your part. * Breakfast tags*

Breakfast: Considerations

• One breakfast, per student, per day. Do not send students back to the Blue Room or front office to grab another breakfast. If the student mentions they are hungry after eating breakfast, message Team Ops.
• Exceptions: If a student drops or spills their breakfast, we are happy to replace it at the front office. This meal needs to be tracked and coded appropriately for reimbursement purposes. Please ping Team Ops when possible!
• Sharing Extra Food: To avoid waste, after a student receives a breakfast, they are welcome to share food they don’t eat with other students at their discretion.
• Breakfast Backpack Tags: Students will have breakfast tags placed on their backpacks. These should stay on their backpacks. Notify Ops if any need to be replaced.

Breakfast: Clean Up

• Trash Barrels - Every classroom will be provided a trash barrel to dispose of all of their trash.
• Food in Cubbies & Desks: Students have a habit of “saving” food for later– please monitor this closely to avoid pests.

Lunch: Your Role

• Back to the Cafeteria! ALL students will enjoy lunch in the cafeteria!
• Lunch Cards
• All students will receive a lunch card with their name and barcode so SLA can quickly track meals. Team Ops will provide laminated lunch cards with lanyards; feel free to use a key ring or another method to keep track of them.
• It is the expectation that lunch cards are in hand every day to avoid delays in getting through the line or incorrect data entry.

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Lunch: Your Role

• Lunch cards are needed for scholars eating school lunch and should be distributed before entering the cafeteria.
• Teachers actively monitor class during lunch.
• Scholars sit and chat/eat (Note: seats do not need to be assigned unless teacher preference is otherwise or loss of privileges due to behavior/social concerns).
• Teacher gives timely warnings to support scholars being able to eat and manage time.
• Teacher initiates cleanup. Scholars clean their area.

Snack Breaks

When eating snack please make sure that you are throwing away all food after the students are done.

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Often snacks are fruits and can leave a sticky residue on desks if not wiped right after.

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SLA Feedback!

Casillas is the campus liaison between SLA and our staff. All feedback should be directed to him (realtime is best!)– but feel free to share glows with the cafeteria staff in real time :)

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Recess

Be prepared: If you have recess duty make sure that you bring out a fanny pack with bandaids for any minor scrapes.

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Injuries beyond simple scrapes should be referred to the nurse for attention. Please be over-communicative with parents about any safety/injury concerns.

Student health

• Nurse Staff: Nurse Kate returns! Expecting Federal student to receive nurse support.
• Health Support Staff
• Team Ops
• Medication Delegation
• CPR/First Aid Certified Staff

Student Health: Your Role

• Promoting Hygiene
• Hand washing
• Sneezing in Kleenex
• Classroom Cleanliness
• Wiping down desks
• Empowering scholars to keep things clean
• Facilities commitments
• Nurse Visits
• “When to send students to the Nurse”

Shared Spaces

Please refer to the Shared Spaces Dashboard to view if a space is available.

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A request form is linked in the first tab if you’d like to request a space.

Lobos on the 2nd Floor

• Old 5th grade corner and Bryant Street stairwell = Loboland.
• Makeshift “walls” to separate the areas.
• Should be no interaction (if so, consequences)
• 4th/5th girls bathroom downstairs

MPR Usage (Gym)

Please always ask Coach Rusin for permission to use the MPR before bringing students there for choice time. If you ever use her space, always return any items to the correct area. Treat the MPR the same way you would want someone to treat your classroom.

Outdoor Classrooms

Outdoor classroom space is available for lessons, presentation, and other activities.

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Submit the RBH Outdoor Classroom Request Form at least 48 hours in advance.

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Disposing Trash

Please toss all food items into the large rolling trash bins located outside your classrooms.

Restrooms

• How to keep the bathroom clean:
• Toilet paper in toilet
• Soap
• Sinks
• Towels/trash in trash can
• Clogs – clear them yourself or report them
• Snowball effect - students are more likely to keep an area clean if it’s already clean
• Hygiene and cleanliness

Restroom Supplies

• Facilities Team checks bathroom supplies nightly.
• If items running low, please continue to report midday via GChat.

Restroom Etiquette

Please remind all students that all toilet paper must be tossed in the toilet not in a bin or on the floor.

Ask your students to always report if there is a mess in the bathroom.

We want to catch all messes as soon as possible.

Restrooms

• Use large bathrooms
• Check every stall before and after
• No small ripped pieces of toilet paper on ground
• Leave bathroom clean
• Individual bathroom breaks
• Scholars should not have writing utensils
• Use small bathrooms
• Scholars report any issues immediately
• Bathroom investigations: ask teachers who went to the bathroom recently
• Admin will do walkthroughs every few hours

PPE & Dry Snacks

• Ops will stock Teacher Work Rooms with PPE and dry snacks so teachers can replenish their classrooms as needed.
• If you’re in a tight spot, feel free to Gchat Ops for support!

Water Bottles

• Every student will receive a reusable water bottle at the beginning of the year.
• Please help ensure students bring their water bottle everyday and remind them to regularly wash their water bottle at home.

Hall Passes

Students should have a hall pass everytime they exit the classroom, unless accompanied by an adult. School norm is to only allow one student at a time, exception if one is already with nurse.

Each classroom will receive:

• One Gender-neutral Restroom Pass,
• Two Nurse Passes, and
• One Hall Pass.

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Passes will be provided and replenished by Ops Team.

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Expectations for Cubbies

Cubies are the first impression of your classroom without even stepping a foot inside.

Help your students keep their personal items inside the cubbies at all times.

Classroom Norms

Student Chromebooks

• All students will have access to a Chromebook
• Gchat Team Ops if immediate need for Chromebook support
• Do not send students with Chromebook issues to the front desk or Ops office
• If not urgent, please submit a ticket and we will do our best to get the student a different device.

Student Chromebooks

• Student Chromebooks stay at school.
• All classrooms should have a routine for nightly charging of Chromebooks
• Chromebook maintenance and upkeep is classroom teacher responsibility.
• Chromebooks should not be “decorated” (e.g. stickers)
• Chromebook performance issues should be reported quickly to Ops Team.

Chromebook Management Expectations

• Operations Coordinator takes the lead on the upkeep and assignments of Chromebooks.
• Classroom teachers are expected to have strong systems for chromebook management that ensure chromebooks are charged, accounted for and well maintained at all times (not taken home or left in any space other than their own classroom and always left in charging carts overnight).
• Stickers - No stickers should be placed on the Chromebooks. It will be the teachers responsibility to remove them upon return.

Broken/Lost Chromebooks

• If a Chromebook is damaged, the device should be reported to Ops Team immediately and turned into the Front Office.
• If accident, Chromebook will be swapped with a device, assigned to the student, and OM will update the inventory tracker.
• If due to negligence, OM will notify the APO and API to discuss the next steps. Any consequence will include the student having to receive a loaner Chromebook daily for a designated period of time.
• If a Chromebook is lost, the device should be reported to the APO immediately. APO will confer with API for the next steps. Any consequence will include the student having to receive a loaner Chromebook daily for a designated period of time.
• APO or API notifies the family of consequences and prepares a Student Technology Fee Schedule if needed.

Chromebook Carts

Chromebook carts are in every classroom Grades 1st-5th.

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Chromebook cabinets/stations Kindergarten.

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Chromebook Charging

• Make sure students are not pulling the cables more that is sufficient for the chromebooks to charge.
• Regularly check that your cart is plugged in and switched to “ON” so Chromebooks charge overnight, every day, especially during testing season

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Chromebook Labels

• Your carts will have a sign outside detailing Class name, room number and grade. Inside the cart you will find your class roster
• Chromebooks are labeled with a sticker on the back of the computer that have the Room number and the # of computer.
• You will refer to the roster in the cart for chromebook number assignments.
• EX : 217- #1
• Make sure your student is using the chromebook assigned to them, in order to keep them accountable for any damage
• Chromebooks are to remain in the school at all times, students do not take the devices home.

Classroom Norms

• Books and math manipulatives are organized and in labeled bins
• Cabinet contents are organized
• Countertops are purposeful and neat
• Technology wires are organized and safe
• Snack bins are kept closed when not in use
• First aid kit is hung on the wall
• Accident clothes are kept at the bottom of the scholar’s cubby

Classroom Norms

• Miscellaneous items are organized and off of the floors
• Use bins and tubs and label, label, label!
• Everything is hung with museum-like attention to detail
• Bulletin boards are relevant, neat, straight, and fun, with TOP-QUALITY WORK
• Classroom feels welcoming
• Fire code: Nothing except evacuation map and classroom guide “In an emergency…” within 18 inches of door frame, front and back.
• When spills or accidents happen, they are addressed by contacting Ops for a clean up.

Firecode - Classwork, Teaching Materials, & Decor

If a school is protected throughout by an automatic fire sprinkler system wall displays of child art, and teaching aids that are attached to the wall surface cannot cover more than 80 percent of that wall surface.

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A “wall surface” is defined as the area from the floor to the ceiling and corner to corner, of “usable” space. Unusable space is defined as the areas of a wall that are blocked by bookcases, desks, tables, or similar items.

• No full-door paper decorations
• No items within 18 inches of the ceiling
• No paper/fire sensitive materials within 18 inches of doors

Firecode - Classwork, Teaching Materials, & Decor

• No items hanging from the ceiling
• Avoid use of floor lamps or string lights
• No items stored in hallways that can obstruct/hinder flow towards exits

3M! 3M! 3M!

• Avoid using strong adhesives or staples on classrooms walls (save the staples for bulletin boards!)
• Use 3M command strips, masking tape or painters tape.
• Share ProTips with your colleagues!

Posters & Trackers

Hallways

• Bulletin boards are neat, easy to read from far away, and appealing
• Post scholar work!
• No marks, scuffs, leaning things against the walls
• No debris on floor or dragging things across waxed floors
• Clean and welcoming, with clear signage
• Fire code is adhered to
• 18” radius around door cannot have anything flammable (paper, fabric)

Materials

• Ironed fabric background on corkboard
• Clean borders
• Die cutter
• Hot laminator
• Adhesive page pockets

Vacuuming

If you would like your room to be vacuumed, it is important to note that chairs must be up on the tables and that all large items should be picked up from the floor.

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Notify Mr. Casillas through support ticket if you wish to have your classroom vacuumed.

Recycling

• Recycle Managers take large recycling bins out to the curb on Mondays.
• There are 12 recycle bins located around the building.
• It is your responsibility to dump your classroom bins into the large bins.
• Make sure that you do not overflow them, if it is already very full let Ops know via a ticket.

Teacher Work Rooms (TWR) & Copy Rooms

Teacher Work Rooms & Copy Rooms Norms

• Safety, Comfort, Pride
• Clean up spaces after you use them.
• Leave them how you would like to find them next time.
• Keep copy rooms clean and pick up your completed copy jobs ASAP.
• If you wash dishes, they can go into the drying rack but please do not leave them on the counters.
• Ask before borrowing something from someone else.
• Everything has a home!

Copy Machines

• Y’all. Thank you for your patience
• These new machines are going to be great.
• Service, supplies… just great.
• You’ll be able to print to a single “printer cloud” and release from any printer.
• Copy machine by McKee’s office prints in COLOR.
• To help manage resources, new software will be installed soon to monitor usage. #savethetrees

First Floor Printers & Copiers

Second Floor Printers & Copiers

D110 2nd Floor Copyroom on VALWDS

D110 Room 223A on VALWDS

Color Printers

1st Floor BreakRoom

2/5 Copy Room

Be mindful when printing as we have limited resources and many folks share this equipment!

Copy Rooms

• For large copy jobs that are not immediately needed, teachers are welcome to leave a copy job with adequate instructions in Lilia Barragan’s (OC’s) mailbox and submit a ticket to support.rubyhill@striveprep.org. Ops/Admin will support by making copies and delivering them outside classrooms within 24 hours. (Note: same-day delivery not guaranteed)
• A shredder box is available in the front office for sensitive documents.

Copy Room Support

• If there is something wrong with the machine that you are not able to fix please submit a ticket to support.rubyhill@striveprep.org
• If immediate attention is required please Gchat Team Ops to notify us and we will get to it as soon as we are able to. To avoid multiple requests for the same thing, use this to signal you have let OPS know.

Copy Machines Functionality

Check out these features!

• 3-Hole Punch
• Stapling
• Fax (breakroom copy machine)
• Scan to Email

Copy Room Supplies

• Supplies will be available in the 1^st and 2^nd floor copy rooms
• Shared tools are meant to stay in their home (hole punchers, paper cutters, scissors, markers, etc). Please do not remove these.
• If you must borrow something please first ask Ops.
• Do not take the last of something. Use a supply request form to let Ops know. Ops will make weekly rounds checking inventory.

Print Jobs

Make sure to pick up your print jobs in a timely manner.

By EOD all print jobs should be picked up.

Be mindful of trees and if you send a print job to a printer that is temporarily unavailable make sure to cancel the print job before you print it somewhere else.

Copy Room Access

• Students should never be in copy rooms unattended. Please help us ensure this happens.
• Please plan to have what you need for class in advance and in case of emergency ask an adult staff member to either retrieve copies/supplies for you or cover your class while you do so yourself.

Equipment Checkout

• The following items are available for use by simply checking them out at the Ops Office
• Laminators
• Return within 24 hours
• Label Maker
• Return within 24 hours
• General Hand Tools
• Return within 24 hours
• Computer Monitors
• Email Casillas to request

Poster & Color Printing

• A large-format poster printer is housed in the K/1 Teacher Work Room.
• Please submit support ticket to request a print job at least 48 hours in advance
• Color printers are available in the 1st-floor Breakroom and 2/3 Copy Room
• Simply plug in the USB cable into your laptop port, select printer, and print!
• Please be mindful of print jobs as we have a fixed budget for toners!

Large Format Laminator

• A large format laminator is available in the K/1 Teacher Work Room.
• Submit a support ticket so Ops can provide this service.

Teacher Workroom (TWR) Norms

• Safety, comfort, & pride
• Areas
• Kitchenette
• We each do our part to keep this area clean and organized.
• Label your items in the refrigerator.
• Microwave, refrigerator, and Keurig are cleaned after use or after spill.
• On certain days (i.e. before Thanksgiving �break), Admin will dispose all unmarked items.
• Shared/empty spaces
• Keep these areas clutter free. Everything has a home!
• Teacher desk areas
• Clean, organized, and presentable

Coffee, Tea, Plates, and Cleaning Schedule!

• To help eliminate waste and save money,
• Keurigs will be replaced by coffee makers
• If you are “first in” please make a full coffee pot for your colleagues to also enjoy
• Teas and other seasonal treats will be provided!
• Reusable plates and cups have replaced single-use items. Feel free to use and wash when done!

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• All staff are assigned a week to give the workrooms some TLC. Review Workroom Cleaning Schedule.

TWR Walkthroughs

To help keep us accountable to these norms, each Friday, one staff member will be assigned to clean up, throw old items away, and wipe down the workroom food areas. Wash dishes and put them away.

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Sinks should be free of dishes at all times.

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TWR Desks

Facilities Walkthroughs

• Comprehensive facilities walkthroughs by Admin & Ops
• Classroom checks before on-campus events
• Monthly facilities deep dive by Central Office
• Quarterly facilities inspection by DPS
• Instructional Rubric
• ALL VISITORS
• ALL SCHOLARS

Reflection

Share your personal organization tips with the group

• What are the things that will be the easiest for you to do?
• What are the things that will be the most challenging for you to do?

We are members of one school with one mission working together at all times.

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Questions?